Sr Logistics Associate Jobs in Basking Ridge, NJ

Managed Funds Association (MFA), based in Washington, D.C., New York City, Brussels, and London, represents the global alternative asset management industry. MFA's mission is to advance the ability of alternative asset managers to raise capital, invest it, and generate returns for their beneficiaries. MFA advocates on behalf of its membership and convenes stakeholders to address global regulatory, operational, and business issues. MFA has more than 180 fund manager members, including traditional hedge funds, private credit funds, and hybrid funds, that employ a diverse set of investment strategies. Member firms help pension plans, university endowments, charitable foundations, and other institutional investors diversify their investments, manage risk, and generate attractive returns throughout the economic cycle.

The Senior Associate, Sponsorship & Conferences supports the planning and execution of MFA's conference portfolio (10+ annually). This role contributes to end-to-end event operations, including registration management, member engagement, vendor coordination, and onsite execution, while ensuring data integrity and a high-quality attendee experience.

Essential Responsibilities:

Conference Operations & Execution

• Support end-to-end execution of conferences, including pre-event planning and onsite management
• Monitor and manage conference registration platforms, serving as a primary point of contact for attendee inquiries
• Assist with logistics for sponsor benefits at conferences-including print and digital collateral, marketing materials, and activations-and support the conference team in executing onsite and digital sponsorship deliverables

Data Management & Reporting

• Maintain accurate conference and attendee data across systems
• Pull and analyze reports (registration, committee/forum participation, attendee lists)
• Manage CLE requirements related to conference programming: collateral collection, submissions and deployment

Member Engagement & Communications

• Collaborate with Association leadership on membership initiatives and outreach tied to conferences
• Partner with programming and content teams to develop and deploy event communications and invitations (Higher Logic)
• Support programming team with member research call scheduling and set up
• Manage speaker onboarding by collecting, organizing, and maintaining key speaker assets (bios, headshots, titles), ensuring all materials are accurately tracked and readily accessible to support marketing, communications, and cross-functional team needs

Marketing & Promotion

• Coordinate with design and digital vendors to produce promotional materials and collateral

Vendor & Logistics Management

• Support sourcing and management of event vendors, including coordination of timelines and deliverables
• Assist in managing event logistics, production schedules, and execution

Budgeting & Financial Oversight

• Support accounts receivable (AR) related to conference registration and overall budget tracking

Additional Support

• Perform other duties as assigned 

• Bachelor's degree preferred in hospitality, marketing, communications, business, or a related field
• 4 years or more of experience in events, programming, marketing, investor relations, or communications; financial services experience preferred
• Experience supporting event programming and working with event registration systems and CRM platforms
• Strong understanding of the financial services ecosystem (investors, fund managers, consultants) is a plus
• Excellent organizational, time management, and multitasking skills with strong attention to detail
• Strong interpersonal, client service, and communication skills (written and verbal)
• Proactive, solutions-oriented mindset and high level of professionalism and accountability
• Collaborative team player that values being a good teammate, communicator, and partner to MFA members.
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Copilot) and familiarity with modern communication channels (e.g., social media, digital platforms)
• Occasional domestic business travel is required.

• Hybrid Tuesday, Wednesday, Thursday in office
• Lunch every Thursday
• Office Snacks
• Paid subscription to LinkedIn Learning
• Up to two annual staff gatherings (Spring offsite and holiday party)
• Values driven culture
• Remote August
• 22 annual days of Paid Time Off (PTO), and currently 11 paid holidays
• Medical Plan, Prescription Drug Card, Dental Plan, Vision Insurance, Life Insurance, Short and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program
• More!!

Salary Range: $90,000-$100,000 per year

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