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Sponsored Research Administrator Jobs (NOW HIRING)

NCSU

Sponsored Research Administrator

Raleigh, NC

Posting Information Posting Number PG194732EP Internal Recruitment No Working Title Sponsored Research Administrator Anticipated Hiring Range $65,000 - $73,525 (Commensurate with education and ...

NCSU

Sponsored Research Administrator

Raleigh, NC

Posting Information Posting Number PG194134EP Internal Recruitment No Working Title Sponsored Research Administrator Anticipated Hiring Range Commensurate with education and experience ($67,500 - $71 ...

Kaiser Permanente

Job Summary We are seeking an experienced, detail-oriented, and highly knowledgeable Research Administrator, preferably a Certified Research Administrator (CRA), to join our Sponsored Research ...

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How much do sponsored research administrator jobs pay per year?

As of Sep 13, 2026, the average yearly pay for sponsored research administrator in the United States is $82,164.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,500.00 and $112,000.00 per year, depending on experience, location, and employer.

What does a sponsored research administrator do?

A Sponsored Research Administrator manages externally funded research projects, ensuring compliance with institutional, sponsor, and regulatory requirements. They assist with proposal development, budget preparation, contract negotiation, and post-award financial oversight. Their responsibilities also include monitoring expenditures, preparing financial reports, and advising researchers on funding policies. Ultimately, they help facilitate smooth administration of research grants and contracts.

What are the key skills and qualifications needed to thrive as a sponsored research administrator?

To thrive as a Sponsored Research Administrator, a solid background in research administration, grant management, and a relevant bachelor's degree are typically required. Familiarity with electronic research administration systems (such as Cayuse or InfoEd), federal grant regulations, and certifications like CRA (Certified Research Administrator) are highly valued. Excellent organizational, problem-solving, and communication skills help navigate complex funding guidelines and foster effective collaboration with researchers. These competencies are crucial for ensuring compliance, efficient grant management, and the overall success of research projects.

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Sponsored Research Administrator jobs near you
Infographic showing various Sponsored Research Administrator job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 87% Full Time, 10% Part Time, and 1% Contract. Highlights an 76% Physical, 4% Hybrid, and 20% Remote job distribution, with an average salary of $82,164 per year, or $39.5 per hour.

Sponsored Research Administrator

Raleigh, NC

NCSU
Colleges, Universities, and Professional Schools • 5 - 10K employees
Learn more about NCSUexternal

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 13 days ago

North Carolina State University rating

6.8

Company rating: 6.8 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

Job description

Posting Information
Posting Number PG194732EP Internal Recruitment No Working Title Sponsored Research Administrator Anticipated Hiring Range $65,000 - $73,525 (Commensurate with education and experience) Work Schedule Monday through Friday, 8:00 am to 5:00 pm; position may be eligible for a flexible work schedule. Adjustments to the schedule are occasionally required to accommodate rigid sponsor proposal deadlines. Job Location Raleigh, NC Department Engineering Research Administration About the Department
The College of Engineering (COE) Office of Research Administration (ORA) operates under a college-managed, departmentally embedded operating model designed to deliver standardized, high-quality administrative infrastructure and regulatory safeguarding for the College's extensive, multi-million dollar sponsored research portfolio. Under this unified organizational structure, research administration professionals are centrally employed, trained, and evaluated by the College's ORA, but are strategically deployed and embedded directly within individual academic departments and units.
This matrixed model merges the benefits of centralized institutional oversight-such as equitable workload balancing, continuous professional development, and uniform compliance tracking-with the agile, relationship-driven advantages of local integration. Embedded staff act as direct, day-to-day strategic partners to principal investigators (PIs), faculty, and departmental leadership, providing seamless cradle-to-grave support tailored to the unique research nuances of their assigned units.
Collectively, this distributed network manages an exceptional volume of activity across all departments and units in the College, processing over 1,100 research proposals and administering more than 800 new awards, continuations, and supplements annually. Because the research administration landscape is shaped by shifting federal mandates (including Uniform Guidance and Cost Accounting Standards), state policies, and evolving Electronic Research Administration (eRA) platforms, the ORA ensures absolute institutional compliance. Operating as a high-volume, strictly deadline-driven organization, the unit mitigates severe financial, legal, and reputational risks while optimizing NC State's competitive edge in securing external funding.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:
  • Medical, Dental, and Vision
  • Flexible Spending Account
  • Retirement Programs
  • Disability Plans
  • Life Insurance
  • Accident Plan
  • Paid Time Off and Other Leave Programs
  • 12 Holidays Each Year
  • Tuition and Academic Assistance
  • And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The College of Engineering is looking to hire multiple Sponsored Research Administrators (SRA) within the newly established college-managed operating model, responsible for orchestrating both pre-award and post-award lifecycles for an assigned departmental faculty portfolio. While the incumbent is physically co-located within a department to provide high-touch, localized customer service, the position is an integral part of the centralized College ORA team.

The primary purpose of this role is to apply advanced accounting principles, federal/state regulations, and university guidelines to ensure the fiscal and administrative integrity of all sponsored projects. Operating under this modernized model, the incumbent must balance localized portfolio execution with central compliance directives, actively participating in college-wide resource-sharing and standardized service-level agreements (SLAs).
Detailed Description of Core Responsibilities

Pre-Award Portfolio Management & Proposal Development
  • Localized Faculty Consultation: Partner directly with PIs in the embedded unit to develop accurate, compliant proposal budgets and detailed justifications from initial concept through final submission.
  • Standardized Regulatory Screening: Analyze complex agency Requests for Proposals (RFPs) and Funding Opportunity Announcements (FOAs) to ensure strict alignment with F&A rules, cost-sharing restrictions, budget caps, and direct cost allowability, reducing front-end submission errors.
  • Institutional System Management: Fully execute and route records within institutional software suites, including RED Proposal Development, ensuring data integrity is validated at the departmental level before final central routing.
  • Electronic Research Administration (eRA): Build, format, and package proposal submissions within varied sponsor portals (Research.gov, GRANTS.gov, eRA Commons, ASSIST), acting as the localized technical expert for the department's faculty.

Post-Award Financial Management, Forecasting & Closeout
  • Award Onboarding & Budget Translation: Review select incoming award notices alongside the PI to establish accurate internal ledger setups, ensuring F&A is calculated correctly based on MTDC or TDC parameters.
  • Compliance Monitoring & Risk Mitigation: Perform continuous financial analysis of active grant ledgers. Monitor expenditures for accuracy, allowability, and strict compliance with Cost Accounting Standards (CAS), Uniform Guidance, state rules, and university policies.
  • Projections & Planning Models: Build multi-year spending projections and variance analysis models for faculty to optimize fund utilization, prevent over-expenditures, and manage labor distributions/personnel charges.
  • Reconciliations & Cost-Share Tracking: Audit human resource expenditures, travel vouchers, and procurement charges against grant terms. Track, document, and report mandatory or voluntary committed cost-sharing obligations.
  • Lifecycle Closeouts: Execute comprehensive closeouts for expiring grant segments. Prepare and process Project Modification Requests (PMRs) for budget modifications, no-cost extensions, or residual balance distributions, ensuring audit-ready documentation is permanently archived.
Model Alignment, Cross-Coverage & Leadership
  • Matrixed Team Collaboration: Actively participate in the broader College ORA network to ensure alignment with university-wide research administration standards. Navigate the dual priorities of central College compliance policy and local departmental workflow.
  • Cross-College Workload Balancing: Participate in the new model's agile resource framework, willingly stepping in to provide temporary pre- or post-award coverage for other COE departments during peak submission cycles or staff absences to maintain college-wide continuity.
  • Faculty Onboarding & Training: Develop and deliver targeted resources, onboarding guides, or info-sessions for new faculty and departmental business officers regarding centralized ORA standard operating procedures and financial management tools.
Other Responsibilities
  • Other duties as assigned.
Qualifications
Minimum Education and Experience
  • Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
  • Demonstrated experience in university research administration encompassing both pre-award proposal development and post-award financial management.
  • Proven ability to work successfully and adapt within a matrixed, shared-services, or centrally managed/departmentally embedded operational model.
  • Strong proficiency in Microsoft Excel, including experience building financial spreadsheets, tracking formulas, and data analysis.
  • Excellent written and verbal communication skills, with a demonstrated ability to navigate stakeholder relationships with consultative diplomacy.
  • Strong organizational skills and the capacity to balance localized faculty needs with central compliance frameworks under rigid deadlines.
Preferred Qualifications
  • 3+ years of experience in university research administration within an R1 research institution.
  • Deep working knowledge of Uniform Guidance (2 CFR 200), Cost Accounting Standards, and rules governing major federal sponsors (NSF, NIH, DOD, NASA, DOE).
  • Direct experience utilizing NC State systems or equivalent institutional frameworks: RED PT, PD and PAM, PeopleSoft Financials, and Wolf Reports.
  • Certified Research Administrator (CRA) or Certified Professional Pre-Award/Post-Award Research Administrator (CPRA/CFRA) credential.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required No Commercial Driver's License required No
Recruitment Dates and Special Instructions
Job Open Date 06/22/2026 Anticipated Close Date Open Until Filled Special Instructions to Applicants
In addition to your application please submit a cover letter, resume, and the contact information for at least three professional references.
Position Details
Position Number 00111216 Position Type EPS/SAAO Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID 143301 - Engineering Research Administration EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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About North Carolina State University

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North Carolina State University (NCSU), located in Raleigh, NC, US, is a leading educational institution with a strong emphasis on research, academics, and public service. Established in 1887, NCSU operates in the education industry and endeavors to foster student success, and promote economic development by providing high-quality, affordable education, and conducting groundbreaking research across a variety of disciplines. With more than 100 majors, its academic offerings range from undergraduates to postgraduates along with doctoral studies - in various fields like engineering, natural resources, humanities, and social sciences. NCSU is firmly anchored on the core values of respect, responsibility, integrity, and innovation. Its mission is to create economic, societal, and intellectual prosperity for the people of North Carolina and the nation.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Raleigh, NC, US

Year founded

1887

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