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Special Events Planner Jobs in Kansas City, MO (NOW HIRING)

AEG

Coordinator - Events & Activations

Kansas City, MO · On-site

... special events during gamedays and non-gamedays • Assist with external distribution of all giveaway items (externally at gates) • Assist with event planning, set-up, and production for all theme ...

JCPRD

Recreation Activities Assistant

Shawnee, KS · On-site

$14 - $16.75/hr

The Recreation Activities Assistant will play a crucial role in supporting the coordinators planning, organizing, and executing special events and activities within the District. This position ...

Populous

Internal Events Coordinator

Kansas City, MO · On-site

Coordinating food and beverage planning in collaboration with internal stakeholders. * Arranging ... Supporting leadership meetings, office visits and special events. Requirements For Success:

CoreCivic

Recreation Supervisor

Leavenworth, KS

The Recreation Supervisor is responsible for planning and supervising the recreational program for the facility. They plan and coordinate special events such as tournaments and contests, and ...

The KC Live!

Lead Production Technician

Kansas City, MO · On-site

$18.25 - $25/hr

Program, operate, and maintain lighting systems for live performances and special events * Execute ... Communicate system limitations or technical needs during event planning phases Team & Vendor ...

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$13

$29

$42

How much do special events planner jobs pay per hour?

As of May 28, 2026, the average hourly pay for special events planner in Kansas City, MO is $29.68, according to ZipRecruiter salary data. Most workers in this role earn between $23.41 and $34.42 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Special Events Planner, and why are they important?

To thrive as a Special Events Planner, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a degree in hospitality or a related field. Familiarity with event management software like Cvent, budgeting tools, and vendor management systems is typically required. Exceptional communication, creativity, and problem-solving skills help professionals stand out when managing client expectations and responding to last-minute changes. These skills and qualities are essential to deliver seamless, memorable events that meet client goals and run smoothly under pressure.

What are some common challenges a Special Events Planner faces when coordinating large-scale events, and how are they typically addressed?

Special Events Planners often encounter challenges such as managing tight deadlines, handling last-minute changes, and coordinating with multiple vendors and stakeholders. Effective organization, clear communication, and contingency planning are key strategies used to overcome these obstacles. Planners typically develop detailed timelines, maintain strong vendor relationships, and create backup plans to ensure events run smoothly even when unexpected issues arise. Flexibility and problem-solving skills are essential to adapting quickly and delivering successful events.

What does a Special Events Planner do?

A Special Events Planner is responsible for organizing and coordinating all aspects of events such as corporate meetings, weddings, fundraisers, and parties. Their duties include budgeting, selecting venues, securing vendors, arranging logistics, and ensuring that events run smoothly from start to finish. They collaborate with clients to understand their vision, manage timelines, and handle any issues that arise during the planning process. Successful Special Events Planners are detail-oriented, creative, and skilled in communication and negotiation.

What jobs make $3,000 a month without a degree?

Special Events Planners can earn around $3,000 a month through freelance or full-time roles, especially with experience and strong organizational skills. Other jobs that typically pay this amount without a degree include sales representatives, administrative assistants, and certain skilled trades like HVAC technicians or delivery drivers, which often require certifications or on-the-job training.

What is the difference between Special Events Planner vs Event Coordinator?

AspectSpecial Events PlannerEvent Coordinator
CredentialsOften requires experience in event planning, certifications like CMP or CSEP are commonMay require similar experience but less emphasis on certifications
Work EnvironmentWorks on planning and designing large or complex events, often with a longer lead timeHandles day-of event logistics, setup, and coordination
Employer & IndustryUsed in hospitality, corporate, nonprofit, and wedding industriesCommonly employed in similar settings, focusing on execution
Search & Comparison IntentPeople compare roles to understand planning scope and responsibilitiesOften compared to understand on-the-ground event execution

In summary, Special Events Planners focus on the overall design and planning of events, requiring specific credentials and long-term coordination. Event Coordinators handle the logistics and execution on the event day, often working closely with planners. Both roles are essential in the event industry but differ mainly in scope and responsibilities.

What cities near Kansas City, MO are hiring for Special Events Planner jobs? Cities near Kansas City, MO with the most Special Events Planner job openings:
Special Events Planner jobs near you
Infographic showing various Special Events Planner job openings in Kansas City, MO as of May 2026, with employment types broken down into 75% Full Time, 17% Part Time, 4% Temporary, and 4% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $61,729 per year, or $29.7 per hour.

Coordinator - Events & Activations

royals

Kansas City, MO

Other

Retirement, PTO

Posted 17 days ago

Job description

Job Title: Coordinator – Events & Activations

Job Summary: This position’s primary responsibility will be to assist with all gate giveaway and theme night distributions as well as assist in small-scale gameday and non-gameday events. Additional responsibilities include overseeing New Crew fulfillment service, assisting with large-scale, non-game day events, and being an agile member of the Events & Activations Department – working behind the scenes to aid in the creation and execution of unique experiences for the Kansas City Royals.

Position Accountabilities/Responsibilities:

  • Lead smaller-capacity special events during gamedays and non-gamedays
  • Assist with external distribution of all giveaway items (externally at gates) 
  • Assist with event planning, set-up, and production for all theme nights
  • Assist with internal distribution of all giveaway and theme items (internally for front office)
  • Assist on theme night execution, as well as any applicable planning and coordination  
  • Assist with any large-scale internal events, such as Fundraising Events, Galas, Holiday Parties, etc.  
  • Organize and maintain accurate inventory for all giveaway and theme items
  • Ensure clear, articulate and timely communication of event needs and requirements to all internal departments, partners, and vendors 
  • Assist in creative planning, developing, improving, and evolving all theme nights and special events from year to year
  • Oversee the fulfillment of New Crew orders   
  • Assist with various concert prep, and other large-scale events as needed
  • Other duties as assigned by the Associate Director – Events & Activations and/or the Associate Director – Special Events

Position Qualifications, Skills, and Experience Required:

  • 4-year college degree or combination of equivalent education and experience
  • Has previous event execution experience; supporting with day-of responsibilities to bring events to life
  • Excellent organizational skills and attention to detail
  • Proactive thinking individual with the ability to multitask
  • Excellent written and oral communication skills
  • Ability to handle multiple projects at once and prioritize to meet deadlines
  • Can handle outside environment working conditions
  • Able to work evenings and weekends as needed for Royals home games, and non-game day special events
  • Bachelor’s degree in Sports Management, Marketing, Communication, or related field is a plus

Physical Requirements:

  • Ability to handle some manual labor, including lifting boxes and pushing carts
  • Ability to lift items weighing as much as 15 pounds
  • Must be able to be productive utilizing a computer keyboard and telephone
  • Must be able to be productive in a work environment where the noise level can be high at times
  • Must be comfortable walking to navigate the facility to access the office, concourse, etc.
  • Must be able to work extended hours and/or weekends as required by deadlines and event scheduling

The physical demands described here are representative of those that may be met by an employee to successfully perform the essential functions of this job.

This role is a Full-Time, Non Exempt opportunity that is eligible for Company Benefits, 401K, and PTO. This role is expected to have a standard 40-hour work week.

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