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Special Collections Assistant Jobs (NOW HIRING)

Christian Science

Assistant Archivist

Boston, MA · On-site

$29.48 - $38.32/hr

Assists with responding to research queries about materials in the special collections * Develops ... N/A Regular Contacts The Assistant Archivist will primarily support the work of Special Collections ...

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How much do special collections assistant jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for special collections assistant in the United States is $20.03, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $23.08 per hour, depending on experience, location, and employer.

What are some common challenges faced by Special Collections Assistants when handling rare or fragile materials?

Special Collections Assistants often encounter challenges such as carefully managing delicate or deteriorating items to prevent further damage, adhering to strict handling protocols, and ensuring proper environmental conditions like temperature and humidity. They must balance accessibility for researchers with preservation needs, which can require close collaboration with archivists and conservators. Staying organized while cataloging unique materials and responding to specialized research requests are also key aspects of the role.

What are Special Collections Assistants?

Special Collections Assistants are professionals who support the management, organization, and preservation of rare or unique materials in libraries, archives, or museums. Their responsibilities often include assisting with cataloging, handling rare books or documents, answering researcher queries, and helping maintain the security and proper storage of special collections. They play a crucial role in ensuring that valuable materials are accessible to researchers while also being protected for future generations. Additionally, they may help with exhibitions, digitization projects, and outreach activities related to the special collections.

What is the difference between Special Collections Assistant vs Archivist?

AspectSpecial Collections AssistantArchivist
CredentialsTypically requires a bachelor's degree in library science, history, or related fieldOften requires a master's degree in library science, archival studies, or related field
Work EnvironmentLibraries, museums, or academic institutions managing special collectionsArchives, museums, government agencies, or research institutions
ResponsibilitiesAssisting with collection processing, cataloging, and public serviceAppraising, acquiring, preserving, and managing archival records

While both roles involve handling collections and require knowledge of preservation, the Special Collections Assistant typically supports processing and public engagement, whereas the Archivist has a broader responsibility for managing and preserving archival records throughout their lifecycle.

What are the key skills and qualifications needed to thrive as a Special Collections Assistant, and why are they important?

To thrive as a Special Collections Assistant, you need a background in library science, archival studies, or a related field, along with attention to detail and organizational skills. Familiarity with cataloging systems, digital archives platforms, and preservation techniques is typically required. Excellent communication, customer service, and problem-solving abilities help you support researchers and collaborate with colleagues. These skills are vital for protecting rare materials, ensuring accurate records, and providing effective access to special collections.
What cities are hiring for Special Collections Assistant jobs? Cities with the most Special Collections Assistant job openings:
What are the most commonly searched types of Special Collections jobs? The most popular types of Special Collections jobs are:
What states have the most Special Collections Assistant jobs? States with the most job openings for Special Collections Assistant jobs include:
Special Collections Assistant jobs near you
Infographic showing various Special Collections Assistant job openings in the United States as of June 2026, with employment types broken down into 24% Full Time, 64% Part Time, 3% Temporary, and 9% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,672 per year, or $20 per hour.
2026/27 Student Worker - Archives, Special Collections, and University Gallery

2026/27 Student Worker - Archives, Special Collections, and University Gallery

Seton Hall University

South Orange, NJ • On-site

$14.25 - $16/hr

Other

Posted 18 days ago

Job description

2026/27 Student Worker - Archives, Special Collections, and University Gallery

Apply now Job no: 497208
Full time/Part time: Part-time
Location: South Orange
Categories: Student Employment

JOB SUMMARY

The Walsh Library Archives & Special Collections are seeking Federal Work Study employees for the Fall 2026 semester with the potential to continue through the 2026-2027 academic year. The general job duties are outlined below. Work hours would be between 9am and 4pm Monday-Friday.

DUTIES & RESPONSIBILITIES

PROCESSING:

Assist Archives staff in organization of and care for historical records and collections, including historical papers and photographs, rare books, and other special collections materials. Data entry, book shelving and organizing, creation of basic inventory lists, scanning documents or photographs, organizing documents and other materials, some other office duties as needed.

REFERENCE DESK:

Assist researchers and patrons in the Archives, in person and on the phone, by answering questions, assisting with materials for research, and locating records. Assist patrons in filling out forms, monitor use of materials on site, answer phones, assist researchers with microfilm machines.

WALSH GALLERY:

Work at various administrative and installation-related duties in this busy gallery environment. Filing, typing, mailings, clerical, assists with supplies, data entry, and answering phones. Assist with exhibition planning and installation. Assist Gallery Director with daily tasks including data entry, greeting visitors to gallery, mailings, and other administrative tasks as assigned.

REQUIRED QUALIFICATIONS

This job is contingent upon a 2026/27 Federal Work Study (FWS) award.

DESIRED QUALIFICATIONS

Proficiency with MS Word, Excel and Photoshop.

SPECIAL INSTRUCTIONS

This job is contingent upon a Federal Work Study (FWS) award. Please be prepared to provide your FWS award amount and daytime M-F work availability at time of interview.

CONTACT

John Walako (john.walako@shu.edu)

FEDERAL WORK STUDY ELIGIBILITY

YES - 2026/27 Federal Work Study eligibility required (check your Financial Aid Offer on the University Portal)

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO).

Advertised: 14 Apr 2026 Eastern Daylight Time
Applications close: 02 Oct 2026 Eastern Daylight Time

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