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Special Collections Assistant Jobs (NOW HIRING)

Christian Science

Assistant Archivist

Boston, MA · On-site

$29.48 - $38.32/hr

Assists with responding to research queries about materials in the special collections * Develops ... N/A Regular Contacts The Assistant Archivist will primarily support the work of Special Collections ...

ASBURY THEOLOGICAL SEMINARY

Archivist

Wilmore, KY

Develops finding aids to assist researchers in identifying and accessing resources. * Promotion & Outreach * Coordinates promotional exhibits and displays featuring special collections. * Uploads ...

Asbury Theological Seminary

Archivist

Wilmore, KY · On-site

Develops finding aids to assist researchers in identifying and accessing resources. * Promotion & Outreach * Coordinates promotional exhibits and displays featuring special collections. * Uploads ...

NorthEastern

Archives Reference Assistant

Boston, MA · On-site

$21/hr

About the Opportunity The Northeastern University Archives and Special Collections is seeking a reference assistant who will support reference services and public-facing archival work. This work may ...

Miamioh

Visiting Cataloging Specialist

Oxford, OH · On-site +1

$58K - $63K/yr

Organize, arrange, and describe archival and special collections materials, including political ... practices. Assist with digitization, digital access, and related workflows that enhance the ...

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How much do special collections assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for special collections assistant in the United States is $20.03, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $23.08 per hour, depending on experience, location, and employer.

What are some common challenges faced by Special Collections Assistants when handling rare or fragile materials?

Special Collections Assistants often encounter challenges such as carefully managing delicate or deteriorating items to prevent further damage, adhering to strict handling protocols, and ensuring proper environmental conditions like temperature and humidity. They must balance accessibility for researchers with preservation needs, which can require close collaboration with archivists and conservators. Staying organized while cataloging unique materials and responding to specialized research requests are also key aspects of the role.

What are Special Collections Assistants?

Special Collections Assistants are professionals who support the management, organization, and preservation of rare or unique materials in libraries, archives, or museums. Their responsibilities often include assisting with cataloging, handling rare books or documents, answering researcher queries, and helping maintain the security and proper storage of special collections. They play a crucial role in ensuring that valuable materials are accessible to researchers while also being protected for future generations. Additionally, they may help with exhibitions, digitization projects, and outreach activities related to the special collections.

What is the difference between Special Collections Assistant vs Archivist?

AspectSpecial Collections AssistantArchivist
CredentialsTypically requires a bachelor's degree in library science, history, or related fieldOften requires a master's degree in library science, archival studies, or related field
Work EnvironmentLibraries, museums, or academic institutions managing special collectionsArchives, museums, government agencies, or research institutions
ResponsibilitiesAssisting with collection processing, cataloging, and public serviceAppraising, acquiring, preserving, and managing archival records

While both roles involve handling collections and require knowledge of preservation, the Special Collections Assistant typically supports processing and public engagement, whereas the Archivist has a broader responsibility for managing and preserving archival records throughout their lifecycle.

What are the key skills and qualifications needed to thrive as a Special Collections Assistant, and why are they important?

To thrive as a Special Collections Assistant, you need a background in library science, archival studies, or a related field, along with attention to detail and organizational skills. Familiarity with cataloging systems, digital archives platforms, and preservation techniques is typically required. Excellent communication, customer service, and problem-solving abilities help you support researchers and collaborate with colleagues. These skills are vital for protecting rare materials, ensuring accurate records, and providing effective access to special collections.
What cities are hiring for Special Collections Assistant jobs? Cities with the most Special Collections Assistant job openings:
What are the most commonly searched types of Special Collections jobs? The most popular types of Special Collections jobs are:
What states have the most Special Collections Assistant jobs? States with the most job openings for Special Collections Assistant jobs include:
Special Collections Assistant jobs near you
Senior Library Assistant, Grade F

Senior Library Assistant, Grade F

Hofstra University

Hempstead, NY • On-site

Other

Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Position Details
Position Information
About Hofstra
Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.
Position Title
Senior Library Assistant, Grade F
Position Number
898457
Position Category
Staff
School/Division
Library Operations
Department
Full-Time or Part-Time
Full-Time
Description
Reporting to the Director of Special Collections, the Senior Library Assistant plays a central and collaborative role in supporting the daily operations, preservation, access, and engagement activities of Hofstra University's Special Collections, including the Long Island Studies Institute (LISI), University Archives, and Rare Books & Manuscripts. This position is ideal for someone who enjoys working behind the scenes to make history visible-and who thrives in a team-oriented environment where no two days are quite the same.
The Senior Library Assistant coordinates and supports core operational workflows across Special Collections, helping ensure that rare and unique materials are discoverable, well cared for, and accessible to students, faculty, researchers, and the broader community.
Responsibilities include, but are not limited to:
  • Calendaring and administrative support for the Director of Special Collections
  • Maintans Special Collections reading room, assisting researchers with registration, retrieval, and use of materials.
  • Supervises Special Collections Reading Room student aides
  • Coordinates daily collection maintainence activities, including paging, re-shelving, shelf-reading, and monitoring storage conditions.
  • Assists with inventory projects, barcode tracking, and collection audits across LISI, University Archives, and Rare Books & Manuscripts.
  • Assists with shifting projects, labeling updates, and space management within Special Collections storage areas.
  • Works with the Archivist, and in alignment with processing plans and best practices, supports the physical processing of collections, including labeling, rehousing, boxing, and basic preservation tasks.
  • Works with the Manager for Education and Community Engagement to support course-integrated instruction sessions by preparing materials and helping facilitate hands-on learning experiences.
  • Assists Administrators with exhibitions and displays-both physical and digital-including preparation of materials, mounts, labels, and installation.
  • Contributes to community-facing initiatives, including LISI programming and outreach events.
  • Records statistics documenting unit work, usage, and project outcomes.
  • Works collaboratively with Library faculty and staff on special projects, including grants, digitization initiatives, and collection moves.
  • May perform other assigned duties not specifically identified, which require the same degree of skill and which are normally included in the above job description.
Qualifications
This position requires a proactive, detail-oriented individual who enjoys working both independently and as part of a collaborative team.
Strong communication skills and a demonstrated commitment to excellent service required.
  • Experience with library and/or archives operations, services, and procedures.
  • Excellent organizational skills and ability to manage multiple priorities.
  • Careful attention to detail and an understanding of the importance of handling rare and unique materials.
  • Proficiency with Microsoft 365 Suite and Google apps required.

Preferred Qualifications
• Experience working with integrated library systems (e.g., Worldshare Management Services) and/or archives management systems (e.g., ArchivesSpace) preferred.
• Interest in local history, institutional history, rare books, or archives strongly encouraged.
Special Instructions
Deadline
Date Posted
05/01/2026
EEO Statement
Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range
$50,339
Additional Information
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

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