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Special Collections Assistant Jobs (NOW HIRING)

Rishabh RPO

Library Project Specialist

San Francisco, CA · On-site

$21 - $27.75/hr

Archive and Special Collections Projects Support digitization projects for historical technical materials and special collections. Assist with projects related to preserving and showcasing historical ...

Library Systems & Services LLC

Archivist

Beltsville, MD

$60K - $72K/yr

... special collections management for a federal agency located in Beltsville, Maryland. The Archivist will assist in the arrangement, description, preservation, and access of archival materials ...

Library Systems & Services LLC

Archivist

Beltsville, MD · On-site

$60K - $72K/yr

... special collections management for a federal agency located in Beltsville, Maryland. The Archivist will assist in the arrangement, description, preservation, and access of archival materials ...

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Special Collections Assistant information

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How much do special collections assistant jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for special collections assistant in the United States is $20.03, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $23.08 per hour, depending on experience, location, and employer.

What are some common challenges faced by Special Collections Assistants when handling rare or fragile materials?

Special Collections Assistants often encounter challenges such as carefully managing delicate or deteriorating items to prevent further damage, adhering to strict handling protocols, and ensuring proper environmental conditions like temperature and humidity. They must balance accessibility for researchers with preservation needs, which can require close collaboration with archivists and conservators. Staying organized while cataloging unique materials and responding to specialized research requests are also key aspects of the role.

What are Special Collections Assistants?

Special Collections Assistants are professionals who support the management, organization, and preservation of rare or unique materials in libraries, archives, or museums. Their responsibilities often include assisting with cataloging, handling rare books or documents, answering researcher queries, and helping maintain the security and proper storage of special collections. They play a crucial role in ensuring that valuable materials are accessible to researchers while also being protected for future generations. Additionally, they may help with exhibitions, digitization projects, and outreach activities related to the special collections.

What is the difference between Special Collections Assistant vs Archivist?

AspectSpecial Collections AssistantArchivist
CredentialsTypically requires a bachelor's degree in library science, history, or related fieldOften requires a master's degree in library science, archival studies, or related field
Work EnvironmentLibraries, museums, or academic institutions managing special collectionsArchives, museums, government agencies, or research institutions
ResponsibilitiesAssisting with collection processing, cataloging, and public serviceAppraising, acquiring, preserving, and managing archival records

While both roles involve handling collections and require knowledge of preservation, the Special Collections Assistant typically supports processing and public engagement, whereas the Archivist has a broader responsibility for managing and preserving archival records throughout their lifecycle.

What are the key skills and qualifications needed to thrive as a Special Collections Assistant, and why are they important?

To thrive as a Special Collections Assistant, you need a background in library science, archival studies, or a related field, along with attention to detail and organizational skills. Familiarity with cataloging systems, digital archives platforms, and preservation techniques is typically required. Excellent communication, customer service, and problem-solving abilities help you support researchers and collaborate with colleagues. These skills are vital for protecting rare materials, ensuring accurate records, and providing effective access to special collections.
What cities are hiring for Special Collections Assistant jobs? Cities with the most Special Collections Assistant job openings:
What are the most commonly searched types of Special Collections jobs? The most popular types of Special Collections jobs are:
What states have the most Special Collections Assistant jobs? States with the most job openings for Special Collections Assistant jobs include:
Special Collections Assistant jobs near you
Infographic showing various Special Collections Assistant job openings in the United States as of June 2026, with employment types broken down into 24% Full Time, 64% Part Time, 3% Temporary, and 9% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,672 per year, or $20 per hour.
Library Collections Assistant - FWS (2026/2027)

Library Collections Assistant - FWS (2026/2027)

University of La Verne

La Verne, CA • On-site

$16.90/hr

Other

Medical, Retirement

Posted 11 days ago

Job description

Request to Recruit Information
Position Recruitment Information
Job Title
Library Collections Assistant - FWS (2026/2027)
Student Position Type
Federal Work Study
Appointment Type
Part-Time
FTE
Work Schedule
This position will require a minimum of 6 hours per week. We offer flexible work hours, based on the student worker's availability.
We are looking for students who are available to work Monday-Wednesday anytime between 8a-6p.
This is an on-campus position.
Department Manager
Hiring Manager
Sabrina Mora
Number of Vacancies
1
Position Summary Information for Announcement
University Overview
Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university-it's a home for passionate individuals like you.
At the University of La Verne, we embody four core values that set us apart-Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you're fueled by these principles and are eager to make a meaningful impact, your journey begins here.
With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.
Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary and apply today!
Diversity Statement
The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.
Job Description Summary
The Library Collection Assistant will help to describe, arrange, digitize, and showcase materials for the Archives and Special Collections at Wilson Library.
Specific Duties
  • Process archival materials of various mediums, including processing, organizing, and inventorying.
  • Digitize archival materials, ensuring quality control, and uploading material to digital management system
  • Arrange displays throughout the library and campus showcasing milestone events and items of interest from the collection
  • Create and input various forms of data including, inventory lists, historic timelines, and metadata for digital collections
  • Photograph various archival items and create flyers, social media, and other content to promote the collection s
Minimum Qualifications
  • Must be a current ULV student.
  • Knowledge of Microsoft Office and Google Suite
  • Strong attention to detail
  • Strong organizational skills
  • Ability to work independently or with a team
  • Ability to handle multiple projects efficiently and effectively
  • Enjoys being creative

Preferred Qualifications
  1. Majoring in or interest in history or political science
  2. Interest in photography, video creation and editing, and/or event planning
  3. Knowledge of social media

Benefits Summary
Employees are eligible for the following benefits:
One hour of Paid Sick Leave for every 30 hours worked, with a maximum accrual of 24 hours of Paid Sick Leave per year and capped at 48 hours.
University of La Verne Defined Contribution Retirement Plan - can contribute employee voluntary contributions, excluding wages derived from federal work study funds.
In accordance with the Affordable Care Act (ACA), employees who work an average of 30 or more hours per week, will be eligible for medical coverage through the University of La Verne.
Covered under the University of La Verne Workers Compensation Insurance.
Location
La Verne Main Campus
If Other, please specify.
Physical Demands Summary
The physical demands include the ability to sit, stand, walk, bend, and lift up to 20 pounds occasionally.
Do the essential functions of this job require lifting?
No
If yes, list maximum weight and duration
Describe work environment
Hiring Pay Rate
Hourly Rate
$16.90
Posting Detail Information
Posting Number
2024-251530SE
Special Instructions to Applicants
Open Date
05/22/2026
Close Date
06/15/2026
Open Until Filled
Yes
Quick Link
https://laverne.peopleadmin.com/postings/15338

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