JOB DESCRIPTION
EXECUTIVE ADMINISTRATIVE ASSISTANT -Bilingual In Spanish
Banking/Financial Services
Location: New York, NY (270 Park Avenue)
Pay Rate: $43.57/hr W2
Duration: 5 Months
Schedule: Monday – Friday | 40 Hours/Week
Work Arrangement: 100% Onsite (No Remote/Hybrid Option)
Position Overview:
We are seeking an experienced Executive Administrative Assistant to provide high-level support in a fast-paced corporate environment. The ideal candidate will be highly organized, detail-oriented, proactive, and fluent in Spanish. This role requires extensive calendar management, travel coordination, expense processing, and executive support.
Key Responsibilities:
- Manage complex executive calendars, scheduling meetings and resolving conflicts proactively
- Screen incoming calls and correspondence, exercising sound judgment and discretion
- Coordinate internal and external meetings, including logistics and scheduling
- Arrange complex domestic and international travel, including visa procurement and itinerary management
- Organize internal and external events, including catering, transportation, and meeting logistics
- Process invoices and expense reports through Concur while ensuring compliance with company policies
- Support employee onboarding and offboarding, including equipment requests and system access coordination
- Draft and distribute professional emails and communications to stakeholders at all levels
- Maintain organizational charts, executive biographies, and departmental documentation
- Anticipate needs, manage priorities independently, and communicate potential issues proactively
- Assist with preparing presentations, spreadsheets, reports, printing, and binding materials for executive and client meetings
- Welcome and assist visitors and clients as needed
Required Qualifications:
- 6+ years of Executive Administrative Assistant experience supporting senior leaders
- Fluent Spanish language skills (Required)
- Strong calendar management and meeting coordination experience
- Experience arranging complex international travel and obtaining visas
- Proficiency with Concur expense management
- Advanced Microsoft Office skills, including Outlook, Excel, PowerPoint, and Word
- Excellent organizational skills with strong attention to detail
- Professional communication and interpersonal skills
- Ability to work onsite five days per week
Preferred Qualifications:
- Experience supporting executives in large corporate environments
- Strong client-facing experience
- Ability to manage multiple priorities with minimal supervision
Top Qualities for Success:
- Spanish-speaking
- Highly organized with exceptional attention to detail
- Positive, proactive, can-do attitude
Important Notes:
- Fully onsite position – candidates seeking hybrid or remote arrangements will not be considered
- This role is covering a maternity leave and is not expected to convert to a permanent position
- Occasional work outside normal business hours may be required
- Contract extension is possible but not guaranteed