Job Description: Assistant Director of Program OperationsPosition Title: Assistant Director of Program Operations
Organization: Don Moyer Boys & Girls Club (DMBGC)
Reports To: Chief Operating Officer (COO)
Pay Level: $60,000 to $70,000, commensurate with experience in grant curriculum implementation, achievement of goals, objectives, KPIs, and supervisory responsibilities
Schedule: - School Year: 10:30 AM - 7:30 PM, Monday through Friday (includes a one-hour lunch break)
- Non-School Days: 8:00 AM - 6:00 PM, or as needed to match Unit Directors' hours during their absence (includes a one-hour lunch break)
- Summer Camp and Breaks: Coverage falls within the window of 7:00 AM - 6:00 PM, Monday through Friday (includes a one-hour lunch break) to meet program and operational needs.
10:30 AM - 7:30 PM, Monday through Friday
In this dynamic position, you will design and coordinate engaging, grant-aligned curricula, promote healthy nutrition, support program expansion, and serve as a valued resource for staff and families. You will play a key role in providing seamless leadership and support by overseeing campus operations when Unit Directors are engaged in professional development or attending to other organizational priorities. This ensures program delivery remains uninterrupted and the environment continues to feel welcoming and supportive for all. If you are dedicated to creating outstanding opportunities for youth, advancing grant-funded goals, and fostering a supportive and innovative environment, this role is for you.
Key ResponsibilitiesThe Assistant Director of Program Operations provides critical leadership to help achieve key performance indicators (KPIs) tied to a range of grant-funded goals and objectives. This role ensures consistency and quality by alternating on-site leadership between the Martens Center and Park Street Campuses, while dedicating focused office time to the collaborative design and execution of curriculum strategies. By cultivating a proactive and inclusive environment, the Assistant Director supports high-quality programming across both locations and drives positive outcomes for youth, staff, and the organization.
Campus Leadership & Operational Support - Operational Continuity: Provide leadership by stepping in to oversee campus operations during times when Unit Directors are attending professional development, utilizing benefit time, or focusing on other organizational priorities. This ensures consistent care, program delivery, and a welcoming environment for youth and staff.
- On-Site Leadership: Alternate time daily between the Martens Center Campus and Park Street Campus to provide active leadership, ensuring curriculum strategies are effectively implemented and aligned with grant requirements.
- Strategic Collaboration: Collaborate with Unit Directors and under direction of the COO to ensure grant-funded curriculum goals and objectives are met across both campuses, with a strong focus on grant compliance and measurable outcomes.
- Staff Mentorship and Training: Collaboratively with Unit Directors, provide mentorship, training, and guidance to youth development staff, fostering a positive, team-oriented atmosphere that empowers them to succeed.
- Volunteer Training: As assigned, develop, implement, and monitor a volunteer training program to address long-standing gaps and enhance volunteer engagement.
- Administrative Focus: Dedicate office time to curriculum design, grant reporting, and operational planning to support the successful implementation of funded programs.
Operational Leadership, Program Design, & Grant Alignment - Curriculum Strategy & Program Oversight:
- Facilitate direction on curricula aligned with Boys & Girls Clubs of America (BGCA) standards, working collaboratively with Unit Directors and under the direction of the COO.
- Ensure curriculum within all programs fulfill diverse KPI requirements for local, state, and federal grants, consistently achieving measurable, positive outcomes.
- Develop the curriculum recommendations for the delivery of BGCA's four core program areas-Education & Career Development, Character & Leadership, Health & Wellness, and The Arts-providing high-quality, engaging experiences for every youth member while meeting grant objectives.
- Lead the development and execution of nutrition-focused meal menu programs at the Park Street Campus, maintaining compliance with ISBE-subsidized requirements and advancing health and wellness grant goals.
- Integrate innovative STEAM, leadership, and wellness concepts into all programming to build youth skills and address grant-funded priorities.
- Resource & Inventory Management:
- Monitor program inventories to ensure materials and supplies are always available for smooth operations at both the Martens Center and Park Street Campuses.
- Data, Technology & Impact Measurement:
- Become a subject matter expert in My Club Hub software through comprehensive training, using your expertise to train staff and maintain dashboards that support program tracking, engagement, and grant reporting requirements.
- Ensure robust curriculum development for all curriculum-related grants across the organization by collaborating with Unit Directors and under the direction of the COO.
- Under the direction of the COO and in collaboration with Unit Directors, track, measure, and report on program effectiveness to ensure ongoing compliance with BGCA, ISBE, and grant-specific requirements, as well as internal goals for youth engagement and well-being.
QualificationsExperience - Minimum of 2 years experience in school curriculum design, non-profit operations, or youth development programming is required.
- Specific experience in curriculum design and coordination within a school or non-profit youth development setting is strongly preferred.
Education - Bachelor's degree required.
- Master's degree in Education, Social Work, or a related field is preferred.
Skills - Exceptional organizational and time-management abilities.
- Proven ability in educational planning or curriculum development.
- Strong communication skills with the ability to work effectively with leadership, staff, youth, and families.
- Adaptability and leadership presence, especially during transitions or to address immediate operational needs.
Passion - Deeply committed to the DMBGC mission and to empowering youth through inspiring, high-quality experiences.
The Impact You Will MakeAs Assistant Director of Program Operations, you will play a vital role in supporting the growth and vibrancy of both club facilities. Your leadership helps ensure DMBGC programs remain innovative, fun, and developmentally appropriate for every member. You will directly enrich the lives of youth in our community, nurturing their strengths, broadening their horizons, and building the foundation for their lifelong success.
BenefitsHealth, Dental, and Vision Insurance: Comprehensive coverage for eligible full-time employees, with DMBGC covering 100% of individual health insurance premiums. Dependent coverage is available via payroll deduction. Coverage begins the first of the month after 30 days of employment.
Paid Time Off: Two weeks of vacation earned annually, 11 paid holidays, and sick time accrual at 1.85 hours per pay period.
Retirement Plan: DMBGC contributes 10% of your annual salary to a retirement account after one year of continuous employment. Employees are fully vested after three years. Voluntary 403(b) contributions are also available.
Additional Policies and Benefits: Detailed in the DMBGC Employee Manual, provided upon hire.
