Senior Rfp Coordinator Jobs (NOW HIRING)

Job Description

Ares Management is seeking a highly motivated, detail-oriented team player who thrives in a fast-paced environment to join the Ares RFP Team to support marketing and investor relations activities. The RFP Writer will support various product management teams across Ares by leveraging firm-wide resources to respond to Requests for Proposals ("RFPs"), Requests for Information ("RFIs"), Due Diligence Questionnaires ("DDQs"), and ad-hoc queries for clients/prospective investors. This role is integral to the business development efforts of the firm and will work closely with various teams to ensure that all responses are compelling, accurate, and completed on a timely basis.

PRIMARY FUNCTIONS & RESPONSIBILITIES

• Manages the coordination and timely completion of RFPs, RFIs and DDQs - including compiling existing language, creating new language as needed, and reviewing documents to ensure high quality, error-free final responses.

• Builds a thorough understanding of the firm's products and investment strategies to facilitate the accurate and consistent creation of proposals.

• Demonstrated familiarity with RFP management platforms (e.g., Loopio, RFPIO, Responsive, or similar) and willingness to stay current with emerging tools.

• Strong interest in leveraging technology to streamline RFP processes and improve team efficiency.

• Ability to evaluate, adopt, and optimize RFP technologies to enhance content management and workflow automation.

• Comfortable learning new systems and using data-driven tools to improve proposal quality and delivery timelines.

• Collaborates closely with product management and relationship management teams to promptly respond to client-driven requests.

• Works closely with subject matter experts from across the organization, including the compliance, legal, risk, ESG, operations, finance, and technology teams to write and edit standard and/or craft customized language as needed.

• Demonstrates excellent interpersonal and communications skills, both verbally and in writing, and the ability to work directly with senior team members under tight deadlines.

• Reviews, proofreads, and checks qualitative and quantitative content for accuracy, including questionnaires and industry databases.

• Liaise with other internal support departments to obtain data, supporting documentation, and other responsive information.

• Works with outsourced consultant database population vendor for all active strategies; review/audit qualitative and quantitative firm/strategy information including performance, AUM and characteristics.

• Updates and manages proposal content in a third-party database (Loopio), ensuring the integrity and quality of internally-stored content.

• Works confidently with quantitative personnel and AUM data.

• Becomes a champion of the RFP Process to internal partners, initiating innovative ideas and creative approaches to increase efficiency and further the goals of the RFP Process and the work product of the team.

• Possesses the ability to pivot and work on multiple strategies/asset classes as needed.

QUALIFICATIONS

Education:

• Bachelor's Degree from an accredited university or international equivalent, preferably in a related field (economics, finance, accounting, or marketing).

Experience Required:

• 3-6 years in financial industry experience in an investor relations role and experience with RFPs preferred.

• Experience with formatting, reviewing and proofreading of materials for content and grammar.

General Requirements:

• Strong written and verbal communication skills to communicate effectively with subject matter experts across multiple departments, with the ability to articulate clear responses

• Highly organized with a proven ability able to handle multiple concurrent assignments; assumes personal responsibility for deliverables under tight deadlines, working well under pressure in a rapidly changing environment while maintaining the highest quality standards

• Must be process and detail-oriented, placing a high priority on accuracy with particular focus on qualitative and quantitative accuracy

• Strong editorial judgement

• Team player and self-motivated with a strong work ethic who proactively can improve processes and work independently

• Desire and ability to work in a dynamic, collaborative team environment with excellent interpersonal skills

• Problem solver with ability to research solutions and suggest resolutions

• Ability to stay calm and focused in a fast-paced environment while juggling multiple concurrent deadlines

• Working knowledge of asset management industry

• Proficiency with Microsoft Office Suite

• Experience with Salesforce, Loopio RFP software, Tableau, and PowerBI a plus.

Reporting Relationships

Compensation

$100,000 - $120,000

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.