Senior Project Assistant Jobs in Hawaii (NOW HIRING)

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Salary Range: $100,000-$160,000

JOB TITLE: Project Manager (Entry to Senior)

BUSINESS SERVICE LINE: PAC Honolulu Office

REPORTS TO: Program Manager

SUMMARY: The Project Manager is a leadership role responsible for overseeing and managing high-profile projects within the organization. They provide strategic direction, guidance, and support to project teams, ensuring successful project delivery. The Senior Project Manager level focuses on high-risk and high-profile projects, coordinating multiple teams and stakeholders to achieve project objectives. They contribute to the development and improvement of project management processes, mentor project managers, and provide expertise in project execution.

DUTIES AND RESPONSIBILITIES:

Planning and Strategy Development:

• Senior Level
  • Collaborate with Business Line leadership to define and implement project management objectives, scope, and criteria for Project Manager success.
  • Participate in discussions with Business Line Leadership for establishment of project governance structure, project management methodologies, and best practices.
  • Participate in discussions with Business Line Leadership around development of multi-project execution strategies, including timelines, resource allocation, and budgeting, in alignment with business objectives.
  • Collaborate with Business Line leadership to assess upcoming business opportunities and support go/no-go decision-making.
• All Levels
  • Lead project planning efforts, including defining project scope, objectives, and deliverables.
  • Develop comprehensive project plans, outlining tasks, timelines, resources, and dependencies.
  • Identify and analyze project risks and develop mitigation strategies to minimize their impact.
  • Collaborate with stakeholders to align project objectives with organizational goals and strategic initiatives.
  • Define project success criteria and establish performance metrics for evaluation.

Project Execution and Control:

• Senior Level
  • Lead the planning, coordination, and execution of high-risk and high-profile construction projects from inception to completion.
  • Direct and mentor project teams including Project Managers, Assistant Project Managers, Engineers, and Superintendents, as assigned on a per project basis.
• All Levels
  • Develop and manage project budgets, schedules, and resource plans in collaboration with the Program Management stakeholders.
  • Ensure compliance with all safety regulations, codes, and company policies, for projects assigned.
  • Drive quality assurance and quality control practices throughout the construction process.
  • Monitor project progress, milestones, and deliverables, identifying and addressing any deviations or risks.
  • Conduct regular project reviews to monitor project performance against KPIs; implement corrective actions when necessary.

Stakeholder Management:

• All Levels:
  • Manage stakeholder expectations, ensuring effective communication and alignment throughout the project lifecycle.
  • Establish and maintain strong relationships with project stakeholders, including clients, vendors, and internal teams, addressing concerns and resolving conflicts.
  • Communicate effectively with stakeholders, including clients, leadership, and project teams. ensuring clear and consistent project expectations and objectives.
  • Address stakeholder concerns and manage expectations throughout the project lifecycle.
  • Provide regular project status reports and presentations to stakeholders, highlighting achievements, challenges, and recommended actions.
  • Foster a collaborative and transparent communication environment, ensuring stakeholders are informed and engaged in project decision-making processes.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

Team Leadership and Mentoring:

• Senior Level:
  • Provide leadership, supervision, guidance, and support to project managers and teams, fostering a collaborative and high-performing culture.
  • Mentor and coach project managers, promoting their professional growth and development.
  • Foster a positive and productive team environment, encouraging innovation, problem-solving, and continuous improvement.
• All Levels:
  • Build and lead project teams, assigning responsibilities and tasks to team members.
  • Provide guidance, support, and mentorship to project team members, fostering a collaborative and high-performing environment.
  • Manage project resources effectively, ensuring optimal utilization and allocation based on project requirements.
  • Conduct regular project team meetings to communicate project status, resolve issues, and provide guidance on project priorities.
  • Foster a culture of continuous improvement, promoting innovation and best practices within the project management team.

Project Governance and Improvement (Senior Level Only):

• Contribute to the development and enhancement of project management processes, methodologies, and tools.
• Identify opportunities for process improvements, efficiency gains, and cost optimization.
• Drive the adoption of best practices and lessons learned across projects and teams.
• Ensure compliance with relevant regulations, standards, and organizational policies.

QUALIFICATIONS:

• Bachelor's degree in a relevant field (e.g., Business Administration, Engineering, Construction Management) or equivalent experience.
• 5+ years of experience as a successful project manager, with a proven track record of delivering complex projects on time and within budget. Experience in Federal / DoD construction is a bonus.
• Strong leadership and team management skills, with the ability to inspire and motivate cross-functional teams.
• Excellent communication and interpersonal skills, with the ability to influence and negotiate with stakeholders at all levels.
• In-depth knowledge of project management methodologies, tools, and best practices.
• Strategic mindset with the ability to align projects with broader organizational goals.
• Proven ability to thrive in high-pressure environments and make informed decisions.
• PMP (Project Management Professional) certification or equivalent is highly desirable.
• Practical application of industry-specific regulations, standards, and best practices related to high-risk and high-profile projects.
• Must possess valid driver's license.
• Must be able to pass required company and client background checks.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand, walk, and sit for extended periods.
• Frequently required to use hand and finger dexterity for typing and handling documents.
• Occasionally required to bend, stoop, kneel, or crawl.
• Occasionally required to lift and carry project materials or equipment.
• The work environment is typically an office setting with moderate noise levels.

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

We are an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We offer a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

We give preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.