Senior Program Administrator Jobs in Seattle, WA

Come Join the City of Bellevue. Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only.

Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary The Capital Program Administrator is a hybrid role that combines responsibilities of a project controls specialist and a financial analyst. The position provides comprehensive program administration, financial oversight, budget analysis, contract support, and performance reporting for the Grand Connection capital program. The role requires strong analytical skills, attention to detail, excellent communication abilities, and comfort working in a dynamic environment with evolving needs.

The position works under the direction of the Finance & Asset Management Fiscal Manager and has frequent visibility with the Director of the Office of the Grand Connection, City Manager's Office, department stakeholders, and external partners. If you thrive in high visibility, multidisciplinary work; enjoy building systems from the ground up; and excel in both structured financial analysis and complex project delivery support - this position is ideal. ABOUT THE OFFICE OF THE GRAND CONNECTION The Office of the Grand Connection leads a transformational, multi-year effort to create a continuous pedestrian and bicycle corridor stretching from Meydenbauer Bay Park through Downtown Bellevue, across Interstate 405, and connecting into Eastrail.

This ambitious program includes multiple capital projects, complex interdepartmental coordination, and the development of a landmark signature bridge over I-405. The program reflects Bellevue's commitment to community placemaking, multimodal mobility, innovation, and world-class urban design. The Office functions within the City Manager's Office and works closely with departments across the organization, including Transportation, Community Development, Finance & Asset Management, and others.

This position is central to ensuring the program's financial integrity, project governance, and successful delivery. Essential Duties and Responsibilities Capital Program Administration & Project Support Oversee and coordinate development and administration of professional services and construction contracts, ensuring compliance with federal, state, and city requirements. Prepare contract documents, amendments, bid packets, Council agenda materials, and notices to proceed.

Support construction processes including submittal workflows, change order processing, progress payments, closeout documentation, and communication tracking. Serve as a liaison between project managers, Procurement Services, external consultants, and contractors. Develop, maintain, and improve project management systems supporting schedules, cost tracking, and portfolio reporting.

Support project governance by preparing materials, documenting decisions, and maintaining auditable governance records. Collect and analyze project-level performance data (schedule, cost, risks, contingencies) and flag items requiring leadership attention. Financial Analysis, Budget Management & Reporting Lead financial monitoring, forecasting, and variance analysis for all elements of the Grand Connection capital program.

Develop and maintain detailed financial tracking systems for contracts, encumbrances, expenditures, revenues, and multiyear commitments. Prepare monthly financial performance reports for the Director, Project Engineers and other city stakeholders. Conduct complex financial analyses to identify trends and assess fiscal impacts of design and delivery decisions.

Coordinate with Finance & Asset Management staff to support biennial budget development, CIP budget updates, funding crosswalks, and personnel cost validation. Ensure alignment of financial planning with organizational priorities, project needs, and long-range capital funding strategies. Build dashboards, KPIs, and performance management tools to assess progress against program goals and industry benchmarks.

Cross-Departmental Leadership & Strategy Serve as the financial and programmatic point of contact for partnering departments, ensuring clear communication and alignment across project teams. Provide briefings to the senior leadership, translating complex financial and technical information into clear narratives. SUPERVISION RECEIVED & EXERCISED Works under the general supervision of the Finance and Asset Management Fiscal Manager.

No formal supervisory responsibilities; may lead cross-departmental teams, consultants, or project-specific workgroups. Qualifications Education & Experience Bachelor's degree in public administration, business administration, finance, accounting, planning, engineering, or related field. Three to five years of progressively responsible experience in capital program administration, project controls, financial analysis, budgeting, or similar work.

Experience in public-sector infrastructure or capital program environments strongly preferred. Or equivalent combination of education, training, and experience. Knowledge, Skills & Abilities Strong knowledge of public budgeting, governmental accounting, and capital project financial management.

Familiarity with contract administration, procurement processes, and public works requirements. Ability to research, analyze, and evaluate proposed projects, costs, and programmatic impacts. Experience and strong data analytic skills in gathering and analyzing data using a range of business systems and software (i.e

Microsoft PowerBi, Excel, Tableau, etc) Experience managing SharePoint for financial reporting, analysis and collaboration purposes. Staying current and strong with technical skills in common tools, including but not limited to Microsoft O365 including Teams, SharePoint, PowerBI, Excel, Visio, Word, Forms. Advanced Microsoft Excel skills and ability to work across multiple software systems.

Ability to communicate complex concepts clearly in writing, presentations, and discussions. Strong interpersonal skills, customer service focus, and the ability to work collaboratively across departments. Ability to thrive amid ambiguity, adapt to change, and build systems where none exist.

Strong organizational skills and attention to detail while maintaining awareness of the broader program vision. Supplemental Information Limited Term Employee (LTE): A fully benefited employee appointed to serve in a position scheduled to work a minimum of 30 hours a week for a specific project with a specific ending date which is anticipated to last more than five months but in no event longer than five consecutive years (60 months). Flexible/Hybrid Working: Remote work for this position is subject to department's operational needs and will be discussed with candidates during the selection process.

Full-time remote work is not an option. Once hired, employees must reside in the State of Washington and within commuting distance to Bellevue City Hall. HIRING PROCESS The City evaluates candidates based on the information provided in the online application only.

Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics.

To help us, please complete the online application form as fully as possible. Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting. We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.

Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references. CONDITIONS OF EMPLOYMENT All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.

All positions require the completion of references checks, including at least one prior supervisor. Some positions may require completion of a criminal background check prior to start employment Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications. At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision.

The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world.

Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.

Have we piqued your interest yet. Come join our team. The City of Bellevue supports workplace diversity.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or recruiting@bellevuewa.gov. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program. https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627

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