Senior Process Associate Jobs in Decatur, GA (NOW HIRING)

Institutional Giving Senior Associate

Department: Philanthropy  

Reports to: Director of Donor Engagement

Direct reports: None

Classification: Regular; Full-time

Organization Overview:

The Community Foundation for Greater Atlanta (The Foundation) is one of the nation’s premier philanthropic institutions, managing over $1.6 billion in assets and serving as a trusted partner to more than 1,000 donors and nonprofit organizations. The Foundation works to advance equity and shared prosperity all across metro Atlanta through donor-advised funds, strategic grantmaking, civic leadership, and community investment.

Founded in 1951, The Foundation ranks among the 15 largest community foundations in the U.S. and has deep roots in the region’s civic infrastructure. It plays a pivotal role in addressing systemic barriers in affordable housing, the arts, equity, and economic opportunity while connecting generosity to impact across the community.

Position Summary:

The Institutional Giving Senior Associate supports the Community Foundation’s institutional fundraising efforts by managing the operational and analytical components of the institutional grants portfolio. This role is responsible for coordinating proposal development, grant administration, reporting, and stewardship activities to ensure timely, accurate, and compliant submissions.

The Senior Associate partners with Philanthropy, Finance, Legal, and program teams to manage grant systems, tracking tools, and documentation that support institutional funding. The role also provides coordination, documentation, and reporting support for impact investment activities related to institutional funders and donor communications, as prioritized by leadership.

The role also provides defined analytical and reporting support related to impact investment grants or institutional funders, as prioritized by leadership.

Key Responsibilities:

Institutional Grant Coordination & Administration

• Manage the institutional grant process from award notification through closeout, ensuring all requirements, timelines, and compliance obligations are met.
  Support the grant agreement review and execution process in collaboration with Finance and Legal teams.
• Coordinate cross-functionally with internal stakeholders to ensure grant deliverables are on track and documentation is complete.
• Monitor grant lifecycles and proactively communicate upcoming deadlines, reporting windows, and compliance requirements to relevant teams.
• Maintain organized, accurate, and audit-ready grant files including executed agreements, correspondence, and supporting documentation.
• Provide operational and organizational support for grant proposal preparation as needed, including compiling materials, coordinating submissions, and ensuring alignment with funder guidelines.

Grant Administration, Reporting & Stewardship

• Track grant deliverables, reporting schedules, and compliance requirements across the institutional portfolio. 
• Compile and prepare interim and final grant reports in partnership with program and finance staff. 
• Maintain organized, accurate grant documentation and master files
• Support institutional funder stewardship activities, including acknowledgements and reporting follow-up.

Systems, Tracking & Internal Coordination

• Maintain institutional donor and prospect records in the CRM, including moves management tracking and reporting
• Develop, maintain, and analyze internal tracking tools for institutional grants, prospects, and reporting calendars
• Partner with Finance to support accurate allocation, tracking, and reconciliation of grant revenue
• Coordinate with internal teams to collect programmatic, financial, and evaluation data required for grant reporting.

Institutional Growth

• Support institutional fundraising readiness by maintaining prospect lists, calendars, and background materials.
• Support preparation of impact summaries, reports, and narrative updates.
• Coordinate collection of inputs from Finance/Impact/Programs to support timely reporting and stewardship communications.

Other Responsibilities

• Perform related duties as needed to support the Philanthropy team’s institutional fundraising objectives.

• Minimum of 3–5 years of experience in institutional fundraising, grant writing, grants management, or a related analytical or operational role.
• Demonstrated experience coordinating multiple grants or projects simultaneously with competing deadlines.
• Strong understanding of grant writing standards, reporting requirements, and stewardship practices.
• Experience working cross-functionally with finance, legal, and program teams.
• Proficiency with CRM systems and grants management tools; experience with moves management preferred.
• Strong analytical, written communication, organizational, and project management skills.
• Ability to interpret financial information and support grant budgets and financial reporting.
• High level of discretion and professionalism when handling confidential information

Other:

The Community Foundation operates in a hybrid working environment with staff working in-office three days per week (Tuesday – Thursday) and the opportunity to work two days remote per week if in good standing. 

Compensation: 

To be determined based upon experience and qualifications within the anticipated salary range of  $75,000-$85,000. This position is exempt, and employee is eligible for the Foundation’s competitive health and benefits plan that includes: 

• Paid time off: 
• Two weeks accrued paid vacation 
• Two weeks accrued paid sick leave 
• Four mental health days 
• Two personal days 
• Two floating holidays 
• Ten holidays 

Benefits: 

• All benefits effective on date of hire – no waiting period 
• 100% employer-paid benefits (medical, dental, vision) for employee-only insurance plans 
• 100% employer-paid life insurance and AD&D 
• 100% employer-paid short-term disability and long-term disability 
• 100% employer-paid parking downtown Atlanta or monthly MARTA card 
• Affordable plans for legal insurance, critical illness, supplemental life, and more 
• Employee Assistance Program 

Retirement: 

• Immediate eligibility to contribute to a 403(b) plan, plus a 6% employer-paid contribution after one year of employment—regardless of employee contributions. 
• Culture and Development: 
• Individual Development Plans (IDPs) for each team member including trainings, resources, development opportunities, etc. 
• Two Wellness Rooms for mental health with self-care items 
• Fun monthly employee engagement activities 

To Apply:

Please apply directly through the Community Foundation for Greater Atlanta’s Careers Page by submitting your resume and application to the "Individual Giving Senior Associate” job posting. 

The Community Foundation for Greater Atlanta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The Community Foundation for Greater Atlanta values diversity and inclusion; therefore we honor the diverse needs, strengths, voices, and backgrounds of all individuals in our regional community.