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As of Aug 7, 2026, the average yearly pay for senior probate investigator in the United States is $76,607.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $98,500.00 per year, depending on experience, location, and employer.
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Probate Paralegal Manager | Full-Service Estate Management Company

StevenDouglas

Orlando, FL • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Our client is a full-service estate administration company. When someone passes away, families are often left navigating probate, property, finances, and family dynamics all at once, usually while coordinating separately with an attorney, a realtor, an accountant, and other providers. This company was built to manage that entire process under one roof, combining legal, financial, property, and family coordination into a single point of contact.


Now six years in and managing dozens of active estates, the company is in a deliberate growth phase, strengthening internal systems, building out its team, and developing a repeatable operating model to support responsible growth. It's a founder-led company with real opportunity for the right people to help shape how it scales.


The Role

This is a high-autonomy legal operations role at the center of the action. You'll support the in-house attorney, own post-signing estate administration, and be the driving force that keeps cases moving from milestone to milestone, giving the founder room to focus on big-picture growth.

You'll manage probate checklists and legal milestones, coordinate filings through court portals, monitor dockets, track deadlines, and build real relationships with heirs and personal representatives along the way. You'll be the person who spots a stalled case and gets it moving again, with the autonomy to make things happen rather than wait for direction.


What You'll Do

  • Support the in-house attorney across active probate matters
  • Manage probate checklists, legal milestones, and deadlines
  • File legal documents through court portals and monitor dockets for updates
  • Coordinate document preparation and notary execution
  • Communicate directly with heirs and personal representatives, following up on missing documents
  • Identify stalled cases and escalate legal or heir issues quickly
  • Coordinate with finance, real estate, and investigation teams on cross-functional case issues
  • Support property-related legal questions, including occupancy, eviction, and title matters
  • Conduct foundational legal research and verify local court rules and probate requirements
  • Help train and develop team members into stronger estate coordinator roles


What You Bring

  • Background as a senior probate, estate administration, or trust and estate paralegal (or legal operations manager in a probate/estate law setting)
  • A natural drive to take ownership, solve problems, and keep things moving without needing constant direction
  • Strong document discipline and sharp organizational instincts
  • Confidence having tough conversations and following through
  • A warm, steady presence with heirs and families navigating emotional situations
  • Experience with real estate, title, or fiduciary matters is a plus
  • Ease working across both attorneys and non-attorney operations teams


Why This Role

This is a chance to step into a senior operating role at a company that is actively building something built to last, with a clear mandate, real autonomy, and the opportunity to shape how the estate administration function runs as the company scales.


Compensation: Competitive, based on experience.


Interested candidates should apply.


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