Senior Finance Executive Assistant Jobs (NOW HIRING)

Title:Executive Assistant to Chief Financial Officer
Location:San Francisco, CA

A day in the life

As the Executive Assistant to the Chief Financial Officer, you will provide high-level administrative and coordination support that helps the CFO manage priorities across the finance organization. You will serve as a trusted partner and key point of coordination across finance, executive leadership, and internal and external stakeholders. This role supports the CFO by managing schedules, communications, materials, meetings, travel, follow-through, and special projects with discretion and sound judgment. You will help improve day-to-day operating efficiency byanticipatingneeds, organizing information, and using technology and automation tools to streamline routine workflows.

Key Responsibilities

• Serve as a trusted executive partner and extension of the CFO, providing proactive, high-level administrative and operational support that enables the CFO to focus on the company's highest-priority financial, strategic, and businessobjectives.

• Strategically manage the CFO's complex and dynamic calendar, including prioritizing meetings, resolving schedule conflicts,anticipatingpreparation needs, and ensuring alignment with Finance, executive leadership, Board, investor, and enterprise business priorities.

• Coordinate complex domestic and international travel, including detailed itineraries,logistics, meeting coordination, transportation, accommodations, andtimelyexpense reporting, ensuring a seamless executive experienceforCFO andhisdirectreports.

• Prepare, refine, and manage executive-level presentations, reports, agendas, correspondence, briefing materials, and other documents for Finance leadership meetings, business reviews, Board preparation, investor-related meetings, and external stakeholder engagements.

• Support the operating rhythm of the CFO's office by planning andfacilitatingFinance and leadership meetings, coordinatinglogistics, preparing materials, capturing key discussion points, tracking decisions, and driving follow-up on action items to ensure accountability and execution.

• Serve as a polished and professional liaison between the CFO and key internal and external stakeholders, including executive leadership, Board members, investors, auditors, banking partners, external advisors, Finance leaders, and cross-functional business partners.

• Handle highly confidential financial, business, organizational, personnel, and strategic information with the highest degree of discretion, sound judgment, professionalism, andappropriate escalation.

• Anticipate needs,identifypotential issues, independently resolve or route matters appropriately, and help ensure the CFO is prepared, informed, and positioned for effective decision-making.

• Support special projects, Finance leadership offsites, executive events, communications, administrative systems, process improvements, and workflow optimization on behalf of the CFO and Finance leadership team.

• Partner closely with other executive assistants and administrative teams to ensure alignment, coordination, and consistency across the senior leadership team.

Building Blocks for Success

Required

• 5+ years of experience providing high-level administrative or executive support to senior executives.

• Demonstrated experience supporting complex executive calendars, travel, expense reporting, meetinglogistics, executive communications, and administrative workflows in a fast-paced environment.

• Experience preparing, editing, and refining executive-level presentations, reports, agendas, correspondence, briefing materials, and meeting materials with a high degree of accuracy and polish.

• Advancedproficiencyin Microsoft Office and collaboration tools, including Outlook, PowerPoint, Excel, Teams, and related productivity platforms.

• Proven ability to manage confidential and sensitive financial, business, organizational, and executive-level information with discretion, sound judgment, and professionalism.

• Strong business judgment and the ability to manage competing priorities, shifting deadlines, and high-volume requests with urgency, accuracy, composure, and follow-through.

• Excellent written and verbal communication skills, with the executive presence and professionalism to interact effectively with senior leaders, Board members, external stakeholders, and cross-functional partners.

• Ability to work independently,anticipateneeds, exercise sound judgment, take ownership from start to finish, escalate appropriately, and ensure decisions and action items are followed through to completion.

• Highly organized, detail-oriented, resourceful, and solutions-focused, with a demonstrated ability tooperateeffectively in a confidential, fast-paced, and executive-level environment.

• Demonstrated flexibility and availability to support the CFO outside of standard business hours, as business needs require, including time-sensitive calendar changes, travel disruptions, executive communications, Board, investor, or leadership-related matters, and coordination across global time zones.

Preferred

• Prior experience supporting a CFO, Finance executive, C-suite leader, or public company executive.

• Experience supporting aFinanceorganization, global matrixed organization,Board meetings, investor meetings, earningspreparation, audit-related meetings, or executive leadershipforums.

• Experience supporting executive operating rhythms, leadership meeting cadences, offsites, business reviews, or cross-functional governance processes.

• Experience working collaboratively with other executive assistants or administrative teamssupportingsenior leadership.

• Bachelor's degree preferred, or equivalent combination of education and experience.

• Demonstrated willingness and capability toleverageemerging technology, automation, and AI tools to improve efficiency, quality, accuracy, and speed.

• Exercises sound judgment, creative thinking, accountability, discretion, and ownership in support of executive priorities and business outcomes.

Hiring Hourly Range of:$52.88 - $72.12 ($109,000 - $150,000).Salary and whole compensation package (including bonus target)to bedeterminedby the candidate's location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.