ZipRecruiter

Log In

1

Secretary Jobs in Waterloo, IA (NOW HIRING)

next page

Showing results 1-20

All JobsSecretary JobsSecretary Jobs in Waterloo, IA

Secretary information

See Waterloo, IA salary details

$24.2K

$45.3K

$62.1K

How much do secretary jobs pay per year?

As of Aug 9, 2026, the average yearly pay for secretary in Waterloo, IA is $45,304.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $51,800.00 per year, depending on experience, location, and employer.

How does a secretary typically manage competing priorities and urgent requests throughout the workday?

Secretaries often handle multiple tasks simultaneously, such as scheduling meetings, answering correspondence, and supporting various team members. Managing competing priorities requires strong organizational skills, the ability to assess the urgency of requests, and clear communication with supervisors and colleagues. Many secretaries use digital tools like calendars and task management software to stay on top of deadlines and ensure nothing is overlooked. Proactively clarifying expectations and regularly updating supervisors about progress can help manage workload effectively.

What are the key skills and qualifications needed to thrive as a secretary, and why are they important?

To thrive as a Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, discretion, and multitasking abilities help a Secretary excel in managing multiple responsibilities and interacting with diverse stakeholders. These skills ensure smooth office operations, efficient information flow, and professional support for teams and executives.

What is the difference between Secretary vs Administrative Assistant?

AspectSecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; some roles may prefer additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate environmentsVaries from office to administrative support across industries
Job ResponsibilitiesManaging schedules, answering phones, filing, and correspondenceSupporting office operations, coordinating meetings, handling reports
Usage & Search IntentOften searched for in legal, medical, or corporate contextsBroader, includes general office support roles

While both roles involve administrative support, secretaries typically focus on managing schedules and correspondence within specific industries like legal or medical. Administrative assistants often have broader responsibilities supporting overall office functions across various industries.

Do secretaries get paid a lot?

Secretaries' salaries vary depending on experience, location, and the industry they work in. On average, secretaries earn a median annual wage that is below many higher-skilled professions, but experienced secretaries with specialized skills or certifications can earn higher pay. Salary ranges typically reflect the level of responsibility and the complexity of tasks performed.

What does a secretary do?

A Secretary is often the first individual people come in contact with at a company, giving them the unofficial title as the “face of the organization.” They perform a wide range of tasks to assist the organization or company throughout the day. These tasks can include maintaining files, scheduling appointments or meetings, sending emails, recording meeting minutes, arranging guest travel arrangements, and answering phones. Secretaries frequently use computer software to create spreadsheets, manage databases, and produce documents, reports, and presentations. Some also gather data from a variety of sources, manage corporate libraries or manage stockrooms, buy supplies, and negotiate with vendors.

More about Secretary jobs
What cities near Waterloo, IA are hiring for Secretary jobs? Cities near Waterloo, IA with the most Secretary job openings:
Secretary jobs near you
Infographic showing various Secretary job openings in Waterloo, IA as of August 2026, with employment types broken down into 33% As Needed, and 67% Part Time. Highlights an 100% In-person job distribution, with an average salary of $45,304 per year, or $21.8 per hour.

Secretary II - School Counseling Secretary Peet

Peet Jr High School

Cedar Falls, IA • On-site

Other

Posted 2 days ago

New

Job description

Guidance Program Coordinator

This position organizes and coordinates a wide variety of clerical and other office functions and activities related to the administration of Guidance programs and operations; prioritizes and schedules duties and assignments of the Counselors to assure efficiency and effectiveness and meet established time lines.

Responsibilities and Tasks
  • Provide administrative assistance to the Counselors; make schedules and arrange appointments, meetings and conferences as needed.
  • Coordinate and facilitate communications between District and site personnel, parents, students, school and community organizations as well as the general public regarding Guidance functions.
  • Communicate with a variety of site and District personnel and Counselors to coordinate Guidance operations, resolve conflicts and issues and exchange information as appropriate.
  • Assist Counselors with routine administrative matters as appropriate; independently compose letters, memoranda and other materials.
  • Prepare and maintain statistical and narrative reports; research, compile and organize information.
  • Type from notes, rough draft or verbal instructions a variety of written materials including correspondence, memoranda, calendars, records and reports.
  • Oversee training and provide work direction to student assistance and others as assigned.
  • Provide customer service and information to students, parents, teachers and site personnel; interpret, apply and explain District policies and school procedures and regulations.
  • Registration: work with SAM and Counselors to facilitate registration and guide office staff in working together to prepare for, set up and carry out annual registration for all students.
  • Scheduling: prepare accurate numbers on spreadsheet from Student Scheduling requests to be used to build staffing needs and Master Schedule. Collaborate with SAM, Counselors and Principal in developing staffing numbers and entering sections into Powerschool for conflict runs as Master Schedule is devloped.
  • Update Powerschool student contact information as needed.
  • Update quarterly 504 reports and distribute updated copies to staff each quarter.
Ability to:
  • Plan organize, coordinate and control Guidance group events and meetings.
  • Communicate effectively both orally and in writing.
  • Work cooperatively with others.
  • Establish and maintain cooperative and effective working relationships with others.
  • Prioritize and schedule work.
  • Train and provide work direction to others.
  • Analyze situations accurately and adopt an effective course of action.
  • Understand and work within the scope of authority.
  • Meet schedules and time lines.
  • Plan and organize work.
  • Use computer proficiently.
  • Complete work with ongoing interruptions.
  • Work independently with little direction.
  • Learn, interpret, apply and explain rules, regulations, policies and procedures.
  • Work confidentially and with discretion.

210 day Letter of Assignment Hours: 8 hours a day

Apply