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Secretary To Director Jobs in Indiana (NOW HIRING)

Northampton Community College

Secretary III

Fowler, IN · On-site

Secretary III ~~~~~ This posting will close on: 09/13/2026 **No further applications will be ... Reports To: Director, Center for Healthcare Education Department: Center for Healthcare Education ...

New Castle Community School Corp

Bus Driver

New Castle, IN

$15.25 - $21/hr

Reports to : Director of Facilities & Transportation Evaluation By : Director of Facilities ... Work with school secretary to create a route that is best for students * Students are transported ...

Franciscan Alliance

Secretary

Crown Point, IN · On-site

Secretary I The Secretary I provides secretarial and general office support to the department and ... Answers multi-line telephones answering the callers' questions or directing the caller to the ...

Steuben County

Part Time Secretary

Angola, IN · On-site

PART-TIME SECRETARY Purdue Extension - Steuben County / 4-H Fair Board Position Summary The ... Answer phones, greet visitors, respond to inquiries, and direct questions to appropriate staff.

Steuben County

Part Time Secretary

Angola, IN

PART-TIME SECRETARY Purdue Extension - Steuben County / 4-H Fair Board Position Summary The ... Answer phones, greet visitors, respond to inquiries, and direct questions to appropriate staff.

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All JobsSecretary To JobsSecretary To Director JobsSecretary To Director Jobs in Indiana

Secretary To Director information

What are the main responsibilities of a secretary to director?

A Secretary to Director provides high-level administrative support to the director of an organization. Their duties typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They may also coordinate travel arrangements, liaise with internal and external stakeholders, and ensure the director's office runs efficiently. Excellent organizational, communication, and time-management skills are essential for this role.

What are the key skills and qualifications needed to thrive as a secretary to director?

To thrive as a Secretary to Director, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or degree in business administration or a related field. Familiarity with office software such as Microsoft Office Suite, calendaring systems, and document management tools is typically required. Strong interpersonal communication, discretion, and the ability to prioritize tasks under pressure are crucial soft skills. These qualifications ensure efficient support to the director, maintain smooth office operations, and uphold confidentiality and professionalism.

What are the main challenges a secretary to director might face when managing communication and schedules?

As a Secretary to Director, one of the main challenges is balancing the director's busy schedule while ensuring that important meetings, calls, and deadlines are prioritized and not overlooked. You'll often need to juggle last-minute changes, urgent requests, and confidential information, which requires excellent organizational skills and discretion. Additionally, acting as a communication bridge between the director and various stakeholders means you'll need to be proactive, diplomatic, and adaptable to fast-paced changes.

What is the difference between Secretary To Director vs Executive Assistant?

AspectSecretary To DirectorExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often additional certifications in office management
Work EnvironmentCorporate offices, government agencies, or organizations with direct executive interactionCorporate, nonprofit, or government settings supporting executives or teams
ResponsibilitiesManaging schedules, handling correspondence, preparing reports, and administrative supportBroader support including project coordination, strategic planning, and sometimes personal assistance
UsageCommonly used in organizations with a direct reporting line to a directorMore versatile, supporting multiple executives or teams, often with a broader scope

While both roles involve administrative support, a Secretary To Director primarily focuses on clerical tasks and direct support to a director, whereas an Executive Assistant often has a broader scope, including project management and strategic tasks. The choice depends on the organization's size and complexity.

Secretary To Director jobs near you
Infographic showing various Secretary To Director job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Principal's Secretary-Calumet High School

Gary, IN • On-site

Lake Ridge Fire Department Inc.
See more jobs at Lake Ridge Fire Department Inc.external

$15.75 - $20.50/hr

Other

Re-posted 6 days ago

Job description

Description
Lake Ridge New Tech Schools
Secretary to the High School Principal
JOB DESCRIPTION: Secretary to the High School Principal
REQUIREMENTS:
1. High School Diploma
2. Experience working as a secretary in a legal, executive or educational environment.
3. Excellent computer skills
4. Proficiency with CIMS software or similar database; ability to
learn software quickly
5. Shows excellence in written and oral communication
6. Knowledge of office equipment, such as copier, fax machine,
computer
8. Demonstrates ability to be a "team player" in concert and other
secretarial staff
REPORTS TO: High School Principal
DUTIES AND RESPONSIBILITIES:
1. Act as personal secretary to the principal (and other administrators, as necessary):
a. Handle routine telephone calls and messages; call back as requested;
b. Maintain master calendar; schedule appointments and coordinates as needed;
c. Promptly file material for personnel and programs under the principal's supervision;
d. Greet and verify identity of visitors, assign visitor passes, direct visitors;
e. Assist with discharge clerical functions for principal's professional obligations.
2. Take notes at meetings as requested and prepare minutes for signatures.
3. Work independently on projects and tasks after receiving initial instructions, accomplish objectives within reasonable constraints.
4. Process district applications and forward to Central Office.
5. File material as necessary
6. Generate routine correspondence as requested; prepare for signature and mail or fax
7. Assist in the completion of required reports (including, but not limited to, AdvanceEd, IDOE, LRS).
8. Prepare suspension forms, expulsion packets, and discipline binder.
9. Prepare all staff evaluation forms under the direction of the principal and maintain RISE binder.
10. Act as office manager, ensuring that all work is promptly, properly and accurately done.
11. Prepare requisitions and purchase orders for office operations.
12. Assist during registration and other major activities.
13. Assist and handle record keeping for substitutes. Monitor and maintain AESOP records.
14. Exhibit initiative, creativity and good judgment in making decisions and reflect a positive attitude and work ethic representing the Lake Ridge Schools.
15. Maintain the electronic sign with timely, positive information.
16. Exercise good judgment in handling confidential information and correspondence.
18. Attend staff meetings, assemble minutes, and staff sign in sheets in binder.
19. Inventory and order office supplies, ink, toner, and paper.
20. Schedule and log fire and emergency drills.
21. Use intercom system to lead pledge, and make announcements.
22. Use Blackboard Connect to send Alert Nows and emails to parents.
23. Collect and document school closing information from staff.
24. Update student handbook as necessary.
25. Update staff handbook as necessary.
26. Update phone system for new teachers and classroom changes.
27. Update school maps as necessary.
28. Collect and receipt fees for bookkeeper during summer.
29. Gather and document security cameras for incidents.
30. Update school website and train teachers on process to update their class pages.
31. Complete work permits with the Indiana Department of Labor.
32. Maintain key distribution log.
33. Train and manage student office assistants.
34. Collect and distribute building usage applications.
35. Exercise good judgment in handling confidential information and correspondence.
36. Exhibit initiative, creativity and good judgment in making decisions and reflect a positive attitude and work ethic representing the Lake Ridge Schools.
37. Perform such other duties as may be assigned by the High School Principal or his/her
Designee.
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position.
THE EMPLOYEE SHALL REMAIN FREE OF ANY ALCOHOL OR NON-PRESCRIBED CONTROLLED SUBSTANCE ABUSE IN THE WORKPLACE OR IN HIS/HER DUTIES THROUGHOUT HIS/HER EMPLOYMENT IN THE CORPORATION.
TERMS OF EMPLOYMENT: Twelve months. Salary to be determined by the Board of School Trustees as per contract and shall be effective January 1 of each calendar year.
This position is a non-exempt secretarial position
EVALUATION: Performance on job requirements will be evaluated annually by the Principal in accordance with Board Policy.

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