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Secretary Operator Jobs in Ohio (NOW HIRING)

University of Toledo

$19.17/hr

Associates Degree in business management, secretarial sciences or related field required. Must have ... operating and capital budgets. Knowledge of contract development, administration, and monitoring ...

University of Toledo

$19.17/hr

Associates Degree in business management, secretarial sciences or related field required. Must have ... operating and capital budgets. Knowledge of contract development, administration, and monitoring ...

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Secretary Operator information

What is a secretary operator?

Secretary Operators are administrative professionals who manage office communications, handle clerical tasks, and operate various office equipment. They are responsible for organizing schedules, preparing documents, answering phone calls, and supporting the smooth functioning of an office. Their role often includes data entry, filing, and assisting other staff with administrative needs. Secretary Operators play a crucial part in ensuring efficient office operations and effective communication within an organization.

What are some common challenges secretary operators face when managing communications and scheduling for multiple executives?

Secretary Operators often juggle competing priorities, such as coordinating meetings for several executives whose schedules may frequently change. This requires excellent time management, attention to detail, and the ability to anticipate conflicts before they arise. Additionally, they must handle sensitive information discreetly and communicate effectively with both internal staff and external contacts. Staying organized and adaptable is key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as a secretary operator, and why are they important?

To thrive as a Secretary Operator, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, telephone systems, and document management tools is essential. Excellent communication, time management, and multitasking abilities are standout soft skills for this role. These skills are crucial to efficiently manage office operations, support staff, and ensure smooth workflow in a busy work environment.

What is the difference between Secretary Operator vs Data Entry Clerk?

AspectSecretary OperatorData Entry Clerk
Required CredentialsHigh school diploma, basic computer skills, possibly shorthand or typing certificationsHigh school diploma, strong typing and computer skills, familiarity with data management software
Work EnvironmentOffice settings, administrative departmentsData centers, administrative offices, remote work
Employer & Industry UsageBusinesses, government agencies, healthcareCorporations, financial institutions, government agencies
Common Search & ComparisonYesYes

The Secretary Operator and Data Entry Clerk roles both involve administrative tasks and require strong computer skills. However, Secretary Operators typically handle a broader range of administrative duties, including communication and scheduling, while Data Entry Clerks focus primarily on inputting and managing data. Both roles are essential in office environments and often overlap in skills, but their primary functions differ based on scope and responsibilities.

What qualifications do I need to be a secretary operator?

A secretary operator typically needs a high school diploma or equivalent, strong organizational and communication skills, and proficiency in office software such as word processing and spreadsheet programs. Some positions may require experience with specific equipment or administrative procedures, and certifications in office administration can be beneficial.

What cities in Ohio are hiring for Secretary Operator jobs?

Cities in Ohio with the most Secretary Operator job openings:

Secretary Operator jobs near you

Fleet Administrative Assistant

Perrysburg, OH • On-site

AAA Club Alliance
Personal Services • 1 - 5K employees
Learn more about AAA Club Allianceexternal

$17.33 - $24.38/hr

Other

Retirement, PTO

Re-posted 4 days ago

AAA Club Alliance rating

7.1

Company rating: 7.1 out of 10

Based on 47 frontline employees who took The Breakroom Quiz

Job description

The AAA Fleet in Perrysburg is seeking a Part Time Administrative Assistant to perform administrative tasks, often of a confidential nature, in support of a departmental management team.
Schedule: 7:00AM to 3:00PM (Monday, Wednesday, and Friday)
Fleet Address: 8350 Fremont Pike, Perrysburg OH 43551
The primary duties of the Club Fleet Administrative Assistant are to:
  • Assists management by coordinating office services, such as personnel, budget preparation and control, housekeeping, records control, and special management duties. Answering telephones for Director or department management staff with regard to member inquiries/complaints and/or associate inquires. Proficiency in using Microsoft Office software to prepare reports, presentations, and correspondence.
  • Plans meetings as required on behalf of the department; would include but not be limited to scheduling dates, locations, coordinating logistics, transportation needs, presentation requirements, and technology setup. Planning these meetings may be done autonomously or as part of a larger team.
  • Assists as needed with the handling of member complaints addressed to the manager; including writing response letters to members, assigning follow-up to the appropriate person in the organization and tracking the complaint to resolution
Minimum Qualifications:
  • High School Diploma or equivalent.
  • Six months to two years job related course work (typing, secretarial courses, business, etc.) and two years of secretarial experience, preferable, in a high volume customer service related field.
  • Ability to type correspondence, memos, and reports at a level of 55 wpm with demonstrated knowledge of PC-based software programs (i.e. MS Office, Word, Excel, Power Point) and the ability to handle multiple tasks simultaneously. Project management experience a plus.
  • Ability to work overtime as necessitated by business/weather conditions.
To the qualified candidate, we offer:
  • The starting base compensation for this position is $17.33/Hour to $24.38/Hour. (The base pay range shown is a guideline for compensation and ultimate salary offered will be based on factors such as applicant experience and geographic location.); paid on a bi-weekly basis
  • 401(k) plan with company match up to 7% (first 4% matched at 125%)
  • Paid Time Off
  • FREE AAA Membership
  • Tuition Reimbursement
Part time Associates are offered a benefits package that includes:
  • 401k plan with company match up to 7%
  • PTO accrued each pay period
  • Paid company holidays
  • Company provided volunteer opportunities
  • Free AAA Membership
  • Continual learning reimbursement
  • Check out our Benefits Page for more information

ACA is an equal opportunity employer and complies with all applicable federal, state, and local employment practices laws. At ACA, we are committed to cultivating a welcoming and inclusive workplace of team members with diverse backgrounds and experiences to enable us to meet our goals and support our values while serving our Members and customers. We strive to attract and retain candidates with a passion for their work and we encourage all qualified individuals to apply. It is ACA's policy to employ the best qualified individuals available for all positions. Hiring decisions are based upon ACA's operating needs, and applicant qualifications including, but not limited to, experience, skills, ability, availability, cooperation, and job performance.
Job Category:
Admin - Clerical

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