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Secretary Operator Jobs in Ohio (NOW HIRING)

Sierra Club Ohio

Chapter Secretary

Cincinnati, OH · On-site

This includes maintaining a basic familiarity with Robert's Rules and/or other basic meeting operating procedures. Chapter secretaries should also work with the Council delegate to keep informed of ...

Marysville Schools

Building Secretary

Marysville, OH · On-site

Secretarial/Clerical/Secretary Date Posted: 7/15/2026 Location: Marysville High School REPORTS TO ... EQUIPMENT OPERATED: * Computer/printer. * Fax machine. * Copier. * Laminator. * Various other ...

Upper Arlington Schools

Attendance Secretary

Columbus, OH · On-site

$23.91 - $26.54/hr

Position Type: Classified Staff/Secretarial/Clerical Date Posted: 8/14/2026 Location: Hastings ... Equipment Operated: * Copy machine * Calculator * Computer/printer * Fax machine * Telephone ...

Morgan & Morgan, P.A.

PreSuit Secretary

Cincinnati, OH · On-site

Summary We are seeking a qualified Pre-Suit Secretary to join ouroffice. In this role, you will be ... Perform general office duties such as typing, operating office machines, and sorting mail * Create ...

Upper Arlington Schools

Attendance Secretary

Columbus, OH · On-site

$23.91 - $26.54/hr

Attendance Secretary Time Schedule: 12 months; 7.5 hours p/day Salary: $23.91 to $26.54 /hr Reports ... Equipment Operated: * Copy machine * Calculator * Computer/printer * Fax machine * Telephone ...

Marysville Schools

Building Secretary

Marysville, OH · On-site

$14.50 - $18.75/hr

Perform any secretarial or aide duties needed when school is not in session; for example, answering ... EQUIPMENT OPERATED: * Computer/printer. * Fax machine. * Copier. * Laminator. * Various other ...

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Secretary Operator information

What is a secretary operator?

Secretary Operators are administrative professionals who manage office communications, handle clerical tasks, and operate various office equipment. They are responsible for organizing schedules, preparing documents, answering phone calls, and supporting the smooth functioning of an office. Their role often includes data entry, filing, and assisting other staff with administrative needs. Secretary Operators play a crucial part in ensuring efficient office operations and effective communication within an organization.

What are some common challenges secretary operators face when managing communications and scheduling for multiple executives?

Secretary Operators often juggle competing priorities, such as coordinating meetings for several executives whose schedules may frequently change. This requires excellent time management, attention to detail, and the ability to anticipate conflicts before they arise. Additionally, they must handle sensitive information discreetly and communicate effectively with both internal staff and external contacts. Staying organized and adaptable is key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as a secretary operator, and why are they important?

To thrive as a Secretary Operator, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, telephone systems, and document management tools is essential. Excellent communication, time management, and multitasking abilities are standout soft skills for this role. These skills are crucial to efficiently manage office operations, support staff, and ensure smooth workflow in a busy work environment.

What is the difference between Secretary Operator vs Data Entry Clerk?

AspectSecretary OperatorData Entry Clerk
Required CredentialsHigh school diploma, basic computer skills, possibly shorthand or typing certificationsHigh school diploma, strong typing and computer skills, familiarity with data management software
Work EnvironmentOffice settings, administrative departmentsData centers, administrative offices, remote work
Employer & Industry UsageBusinesses, government agencies, healthcareCorporations, financial institutions, government agencies
Common Search & ComparisonYesYes

The Secretary Operator and Data Entry Clerk roles both involve administrative tasks and require strong computer skills. However, Secretary Operators typically handle a broader range of administrative duties, including communication and scheduling, while Data Entry Clerks focus primarily on inputting and managing data. Both roles are essential in office environments and often overlap in skills, but their primary functions differ based on scope and responsibilities.

What qualifications do I need to be a secretary operator?

A secretary operator typically needs a high school diploma or equivalent, strong organizational and communication skills, and proficiency in office software such as word processing and spreadsheet programs. Some positions may require experience with specific equipment or administrative procedures, and certifications in office administration can be beneficial.

What cities in Ohio are hiring for Secretary Operator jobs?

Cities in Ohio with the most Secretary Operator job openings:

Secretary Operator jobs near you

Chapter Secretary

Cincinnati, OH • On-site

Sierra Club Ohio
See more jobs at Sierra Club Ohioexternal

Other

Re-posted 29 days ago

Job description

Secretary

Purpose of Position

The secretary has the overall responsibility of maintaining the records of the chapter or group, serving the quasi-legal role of advising the chapter or group on its formal responsibilities to the Club and to the membership, and helping to assure that those responsibilities are carried out. The secretary can function best in a close working relationship with the chair, including advising on meeting agendas and assisting with the conduct of executive committee meetings. This includes maintaining a basic familiarity with Robert’s Rules and/or other basic meeting operating procedures. Chapter secretaries should also work with the Council delegate to keep informed of national policies and changes that affect chapter operation, and inform the chairs and secretaries of groups and other entities in the chapter of policies and changes that affect their operation.

Responsibilities

Minutes:

  • Record the minutes in an accurate, understandable manner, reflecting the essence of discussion. Motions are recorded verbatim, and results of votes are noted exactly. The wording of complex and/or critical motions should be read back to those present before the vote to assure they are recorded correctly and reflect the intent of the maker of the motion.
  • Ideally, a preliminary draft of the minutes of each meeting should be sent to the chair within a week for review and correction. A revised draft should be sent to each executive committee member in advance of the next meeting, and formal approval of the previous meeting’s minutes should be an action item on each meeting’s agenda. After any additional corrections identified during the approval process are made, a correct copy should be filed, and a copy sent to the national office and to all chapter or group leaders who request them.

Bylaws:

  • Maintain a copy of the Club, chapter and, if appropriate, group bylaws and have a copy of each available for reference at each meeting. Chapter secretaries should keep a file of the bylaws of each group and other entities in the chapter.
  • Provide copies of the entity’s bylaws to executive committee members and others who request them.
  • Have a firm understanding of the bylaws.

Elections:

  • Work with the nominating and elections committees to assure the entity’s annual election and any special elections are carried out properly in the correct time frame and in accordance with the bylaws. The secretary has the ultimate responsibility for assuring that information in the ballot materials is correct.
  • Receive and maintain secure the ballots returned in an election, delivering them to the elections committee for counting, and retaining them after counting until instructed to dispose of them by the executive committee.
  • Inform the candidates in writing of the election results and work with the chair to inform the candidates and executive committee members of the results as soon as the elections committee determines the outcome of the election.

Correspondence:

  • Correspond with national and local Sierra Club offices and other organizations as directed, keep executive committee and committee leader lists current.
  • Provide information on the process for obtaining approval to use Sierra Club name and logo on products of any kind, advise others who are proposing to develop logo items, assure that approval is requested in a timely way before production is started.
  • Sort and distribute incoming correspondence, and report on important correspondence at executive committee meetings.

Records:

  • Maintain a permanent file of bylaws, minutes, policy resolutions, chapter or group papers, reports and correspondence, and pass the file on to your successor.

Maintain an inventory of chapter or group property.

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