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Secretary Operator Jobs in Missouri (NOW HIRING)

Carnahan Evans PC

Be Seen First

Legal Secretary/Assistant

Springfield, MO · On-site

$40K - $54K/yr

Carnahan Evans PC is seeking an experienced Legal Secretary / Legal Assistant to join our team. If ... Founded in 1979, Carnahan Evans is locally owned and operated, noted for its commitment to ...

SSM Health

Secretary-Unit

Saint Louis, MO · On-site

$41K - $50K/yr

Reviews Operating Room Schedule and performs tasks related to schedule (1, 2, 3, 5, 6) 15% Criteria ... Specific secretarial duties. DISCLAIMER: Performs other related duties as assigned or requested.

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Secretary Operator information

What is a secretary operator?

Secretary Operators are administrative professionals who manage office communications, handle clerical tasks, and operate various office equipment. They are responsible for organizing schedules, preparing documents, answering phone calls, and supporting the smooth functioning of an office. Their role often includes data entry, filing, and assisting other staff with administrative needs. Secretary Operators play a crucial part in ensuring efficient office operations and effective communication within an organization.

What are some common challenges secretary operators face when managing communications and scheduling for multiple executives?

Secretary Operators often juggle competing priorities, such as coordinating meetings for several executives whose schedules may frequently change. This requires excellent time management, attention to detail, and the ability to anticipate conflicts before they arise. Additionally, they must handle sensitive information discreetly and communicate effectively with both internal staff and external contacts. Staying organized and adaptable is key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as a secretary operator, and why are they important?

To thrive as a Secretary Operator, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, telephone systems, and document management tools is essential. Excellent communication, time management, and multitasking abilities are standout soft skills for this role. These skills are crucial to efficiently manage office operations, support staff, and ensure smooth workflow in a busy work environment.

What is the difference between Secretary Operator vs Data Entry Clerk?

AspectSecretary OperatorData Entry Clerk
Required CredentialsHigh school diploma, basic computer skills, possibly shorthand or typing certificationsHigh school diploma, strong typing and computer skills, familiarity with data management software
Work EnvironmentOffice settings, administrative departmentsData centers, administrative offices, remote work
Employer & Industry UsageBusinesses, government agencies, healthcareCorporations, financial institutions, government agencies
Common Search & ComparisonYesYes

The Secretary Operator and Data Entry Clerk roles both involve administrative tasks and require strong computer skills. However, Secretary Operators typically handle a broader range of administrative duties, including communication and scheduling, while Data Entry Clerks focus primarily on inputting and managing data. Both roles are essential in office environments and often overlap in skills, but their primary functions differ based on scope and responsibilities.

What qualifications do I need to be a secretary operator?

A secretary operator typically needs a high school diploma or equivalent, strong organizational and communication skills, and proficiency in office software such as word processing and spreadsheet programs. Some positions may require experience with specific equipment or administrative procedures, and certifications in office administration can be beneficial.
Secretary Operator jobs near you

Office Secretary ~ Secondary

Weldon Spring, MO • On-site

Francis Howell School District
Education Programs Administration • 1 - 5K employees
Learn more about Francis Howell School Districtexternal

$17.08/hr

Full-time

Medical, Dental, Vision, Life

Posted 10 days ago

Francis Howell School District rating

7.5

Company rating: 7.5 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

Job description

Position Type:
Secretarial/Clerical/Office Secretary
Date Posted:
9/4/2026
Location:
Bryan Middle School
Closing Date:
09/18/2026
Salary $17.08
Hours 7:30 am - 4:00 pm
Reports To Building Principal
About Us
The Francis Howell School District (FHSD) is committed to fostering a dynamic and supportive learning environment. We seek dedicated individuals to provide exceptional administrative support within our school sites.
Job Summary
The Office Secretary - Secondary provides secretarial support to the school site, including managing records, compiling and distributing materials, and responding to inquiries. This role is essential for ensuring effective school operations and administrative efficiency.
Key Responsibilities
  • Meetings:
    • Attend department and in-service meetings to gather and share essential information.
  • Financial Transactions:
    • Collect payments for events, fines, and fundraisers, ensuring accurate processing and submission.
  • Data Management:
    • Compile and prepare data for reports and process various requests.
  • Project Coordination:
    • Manage assigned projects and activities, ensuring timely and accurate completion.
  • Inventory Management:
    • Maintain inventory of office supplies and materials.
  • Record Keeping:
    • Manage manual and electronic document files, maintaining up-to-date and accurate records.
  • Clerical Support:
    • Perform general clerical tasks including scheduling, copying, faxing, data entry, and answering phones.
  • Documentation:
    • Prepare correspondence, reports, and other documents to document activities and convey information.
  • Processing Documents:
    • Handle various documents and materials in compliance with administrative guidelines.
  • Research:
    • Research topics related to department operations to provide informed recommendations.
  • Communication:
    • Respond to inquiries from internal and external parties, facilitating effective communication and direction.

Minimum Qualifications
  • Education: High school diploma or equivalent.
  • Experience: Relevant job-related experience is required.
  • Skills: Proficiency in operating standard office equipment and relevant software; accurate record-keeping.
  • Knowledge: Basic math skills; business telephone etiquette; ability to read manuals, write documents, and present information.
  • Abilities: Ability to schedule and organize activities, work with a diverse group of individuals, manage tasks, and adapt to changing priorities.

Benefits
FHSD offers a comprehensive employer-paid benefits package, including:
  • Medical and dental plan options
  • Vision coverage
  • Employee Assistance Program (EAP)
  • District-paid basic life insurance ($75,000)
  • District-paid Short-Term Disability
  • Paid holidays

Family coverage, long-term disability, and additional life insurance options are available at the employee's expense.
Physical Demands
  • Frequent sitting with some walking, standing, and occasional lifting.
  • Ability to handle various physical tasks associated with secretarial support.

We look forward to receiving your application and potentially welcoming you to the FHSD team!
Attachment(s):
  • Office Secretary - Secondary.pdf

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