ZipRecruiter

Log In

1

Scientific Administrative Assistant Jobs (NOW HIRING)

Empire State

Administrative Assistant 1

Albany, NY · On-site

Substitutions for Administrative Assistant 1 : Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative ...

next page

Showing results 1-20

All JobsScience JobsResearch JobsResearch Assistant JobsScientific Administrative Assistant Jobs

Scientific Administrative Assistant information

See salary details

$11

$21

$31

How much do scientific administrative assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for scientific administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a scientific administrative assistant?

Scientific Administrative Assistants provide specialized administrative support to researchers, scientists, and laboratory staff within scientific organizations or academic departments. Their duties often include managing schedules, coordinating meetings and conferences, handling research documentation, and assisting with grant applications and compliance paperwork. They play a crucial role in ensuring smooth day-to-day operations, allowing scientific staff to focus on their research activities. Excellent organizational, communication, and technical skills are essential for this position.

How does a scientific administrative assistant typically collaborate with research and laboratory teams?

Scientific Administrative Assistants play a vital role in supporting research and laboratory teams by managing schedules, coordinating meetings, preparing documentation, and handling communications between scientists, external partners, and administrative departments. They often assist with grant applications, maintain records of experimental data, and ensure compliance with institutional protocols. This position requires strong organizational and communication skills, as you'll regularly interact with researchers, lab managers, and sometimes external collaborators to ensure smooth workflow and timely project completion.

What are the key skills and qualifications needed to thrive as a scientific administrative assistant, and why are they important?

To thrive as a Scientific Administrative Assistant, you need strong organizational abilities, attention to detail, and familiarity with scientific terminology, often supported by a relevant degree or experience in a research or laboratory setting. Proficiency in office software (such as Microsoft Office Suite), data management systems, and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving skills help you coordinate between scientists, manage complex projects, and adapt to shifting priorities. These skills ensure efficient support for scientific teams, streamlined operations, and effective communication within research environments.

What is the difference between Scientific Administrative Assistant vs Laboratory Administrative Assistant?

AspectScientific Administrative AssistantLaboratory Administrative Assistant
CredentialsTypically requires administrative certifications or relevant science backgroundOften requires administrative experience, sometimes with science-related certifications
Work EnvironmentResearch institutions, universities, scientific labsLaboratories, research facilities, biotech companies
Employer & IndustryAcademic, government, or private scientific sectorsBiotech, pharmaceutical, or clinical labs
Search & Comparison IntentYesYes

The Scientific Administrative Assistant and Laboratory Administrative Assistant roles share similarities in supporting scientific environments and requiring administrative skills. However, the Scientific Administrative Assistant often has a broader focus on supporting research projects and scientific staff, while the Laboratory Administrative Assistant is more specialized in managing lab-specific operations and equipment. Both roles are essential in research settings but differ slightly in their daily responsibilities and industry focus.

What cities are hiring for Scientific Administrative Assistant jobs?

Cities with the most Scientific Administrative Assistant job openings:

What are popular job titles related to Scientific Administrative Assistant jobs?

For Scientific Administrative Assistant jobs, the most frequently searched job titles are:

Administrative Assistant/Administrative Assistant Trainee 1/Trainee 2

Remote

StateJobsNY
See more jobs at StateJobsNYexternal

$45K/yr

Other

Posted 5 days ago

Job description

Administrative Assistant

The Administrative Assistant will report directly to the Deputy Medicaid Inspector General (DMIG) in the Division of System Utilization and Review (DSUR).

Duties Description

- Entering information into OMIG case management systems (ie FACTS);
- Tracking of cases on spreadsheets/databases to ensure appropriate follow up occurs;
- Photocopying of case information;
- Scanning of cases into the OMIG computer system and SharePoint;
-Maintaining Bureau's SharePoint (this is the biggest task for both positions)
-Maintaining unit mailbox
-Set up weekly, monthly, and on-site meetings with the contractor
-Coordinate communication between OMIG staff and the contractor
- Filing of information/documentation;
-Research Medicaid Updates, Provider Manuals, and Medicaid Regulation for current and future projects
-Assist with vetting providers
-Assist with targeting for new projects
- Serve as liaison with contract staff and OMIG staff
- Other duties as assigned.

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NYHELPS). Non-Competitive Minimum Qualifications Under the NY HELPS Program:

Administrative Assistant Trainee 1 (starting salary $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2 (starting salary $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant 1 (starting salary $47,695): Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR certification (e.g., IAAP Certified Administrative Professional) OR associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.

Transfer:

Candidates must have permanent status as an Administrative Assistant 1 (formerly Secretary 1), Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law to the Administrative Assistant 1 title; OR be eligible to transfer via Section 70.1 of the Civil Service Law into the trainee levels (Administrative Assistant Trainee 1 or 2). In order to be eligible for a 70.1 transfer, candidates must have one year of permanent competitive or 55b/c service in a qualifying Grade 6 to 13 title.

Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

A two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11, was approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11. Appointments will be dependent upon qualification of candidates selected.

Additional Comments

FREE PARKING
The Office of the Medicaid Inspector General is proud to be an equal opportunity employer. We encourage those with unique backgrounds and contributions such as education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation, and beliefs to apply.
We provide reasonable and religious accommodations for any part of the application and hiring process. If you have a disability or special need that requires accommodation, please send a request to RARequest@omig.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Apply