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Scheduling Operations Associate Jobs in Vail, AZ

ASM Global

Operations Staff

Tucson, AZ

Report to work when scheduled, on time, in proper and clean uniform, including name tag. Personal appearance and grooming must conform to TCC dress code. * Maintain safe, secure, and sanitary working ...

ASM Global

Operations Staff

Tucson, AZ · On-site

Report to work when scheduled, on time, in proper and clean uniform, including name tag. Personal appearance and grooming must conform to TCC dress code. * Maintain safe, secure, and sanitary working ...

U.S. Navy

OPERATIONS SPECIALIST

Tucson, AZ

College credit hours toward a bachelor's or associate degree through the American Council on ... Serving part−time as a Navy Reserve Sailor, your duties will be carried out during your scheduled ...

U.S. Navy

OPERATIONS SPECIALIST

Tucson, AZ · On-site

College credit hours toward a bachelor's or associate degree through the American Council on ... Serving part−time as a Navy Reserve Sailor, your duties will be carried out during your scheduled ...

MHI

Operations Supervisor

Tucson, AZ · On-site

... to include safety, schedules, personnel and quality. Additionally, they will supervise the ... Associate or bachelor's degree is preferred. * Experience in project management is preferred.

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All JobsScheduling Operations Associate JobsScheduling Operations Associate Jobs in Vail, AZ

Scheduling Operations Associate information

See Vail, AZ salary details

$11

$27

$56

How much do scheduling operations associate jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for scheduling operations associate in Vail, AZ is $27.68, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $31.92 per hour, depending on experience, location, and employer.

What is the difference between Scheduling Operations Associate vs Scheduling Coordinator?

AspectScheduling Operations AssociateScheduling Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma; experience in scheduling or administrative roles often preferred
Work EnvironmentOffice setting, often supporting operations teamsOffice environment, coordinating schedules across departments or clients
Employer & Industry UsageUsed in healthcare, logistics, and corporate sectorsCommon in healthcare, education, and corporate sectors
Primary FocusManaging scheduling operations, data entry, and supporting workflowOrganizing and coordinating schedules, communicating with stakeholders

The main difference between a Scheduling Operations Associate and a Scheduling Coordinator lies in their scope of responsibilities. The Associate typically focuses on supporting operational workflows and data management, while the Coordinator emphasizes organizing and communicating schedules across teams or clients. Both roles require similar credentials and are found in various industries, but their specific duties and focus areas differ slightly.

What is a scheduling operations associate?

A scheduling operations associate is responsible for coordinating and managing schedules within an organization, ensuring that appointments, meetings, or shifts are properly planned and executed. They often use scheduling software and require strong organizational and communication skills to optimize operational efficiency.

What does a scheduling operations associate do?

A Scheduling Operations Associate is responsible for coordinating and managing schedules for employees, resources, or services within an organization. Their tasks often include organizing appointments, maintaining calendars, ensuring efficient use of time and resources, and communicating with relevant stakeholders to avoid conflicts or overlaps. They use scheduling software and tools to monitor and adjust schedules as needed, helping to streamline operations and improve productivity. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a scheduling operations associate, and why are they important?

To thrive as a Scheduling Operations Associate, you need strong organizational skills, attention to detail, and experience in scheduling or administrative roles, often supported by a bachelor’s degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or workforce management systems) and proficiency in Excel are typically required. Excellent communication, problem-solving abilities, and adaptability help you manage shifting priorities and coordinate effectively with teams. These skills ensure efficient operations, minimize scheduling conflicts, and support smooth business workflows.

What are some common challenges faced by scheduling operations associates and how can they be managed?

Scheduling Operations Associates often encounter challenges such as managing last-minute changes, balancing multiple priorities, and coordinating across departments to avoid conflicts. Effective communication, adaptability, and strong organizational skills are essential for success in this role. Utilizing scheduling software and maintaining open channels with stakeholders can help manage these challenges and ensure smooth operations.

Is being a scheduling operations associate a hard job?

Scheduling operations associates typically handle organizing and coordinating schedules using tools like calendar software, requiring attention to detail and time management skills. The job can involve repetitive tasks and managing multiple priorities, but it generally depends on the complexity of the organization and the volume of scheduling needed.
What job categories do people searching Scheduling Operations Associate jobs in Vail, AZ look for? The top searched job categories for Scheduling Operations Associate jobs in Vail, AZ are:
What cities near Vail, AZ are hiring for Scheduling Operations Associate jobs? Cities near Vail, AZ with the most Scheduling Operations Associate job openings:
Scheduling Operations Associate jobs near you
Infographic showing various Scheduling Operations Associate job openings in Vail, AZ as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $57,566 per year, or $27.7 per hour.

Director, Academic Programs and Operations

University of Arizona

Tucson, AZ • On-site

Full-time

Medical, Dental, Vision, Life, PTO

Posted 8 days ago

University Of Arizona rating

7.2

Company rating: 7.2 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

384th of 616 rated colleges and universities

Job description

Director, Academic Programs and Operations
Posting Number
req26666
Department
Vet Med Administration
Department Website Link
https://vetmed.arizona.edu/
Location
Tucson Campus
Address
Tucson, AZ USA
Position Highlights
The Director of Academic Programs and Operations is an in-person position based in Oro Valley and is responsible for managing the day-to-day operations of the College of Veterinary Medicine (CVM) Academic Programs unit and supporting the effective administration of curriculum-related activities. This position oversees staff, academic program operations, scheduling processes, and related administrative functions to ensure compliance with university, accreditation, and regulatory requirements.
The successful candidate will administer and evaluate program operations, develop operational improvements, and collaborate with leadership, faculty, students, and university partners to support the successful delivery of the veterinary curriculum. This role provides operational leadership for multiple projects and initiatives while ensuring continuity of academic program services and outcomes.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
Strategic Leadership, Mentorship & Team Management:
  • Plan, direct, and oversee the daily operations of the Academic Programs team, including supervision of 6 direct reports and 28 total staff members; conduct performance evaluations, support recruitment and onboarding activities, provide training and development opportunities, and contribute recommendations regarding staffing and compensation decisions.
  • Provide guidance and support to staff in resolving operational issues, prioritizing work activities, and addressing program-related concerns.
  • Foster a collaborative and productive work environment by supporting staff through organizational and operational changes and promoting effective communication practices.
  • Communicate leadership decisions, operational updates, and policy changes to staff and ensure consistent implementation of established procedures.
  • Maintain a working knowledge of Academic Programs functions and provide operational support and problem-solving assistance when needed.
  • Evaluate academic program operations and recommend process improvements to enhance efficiency, effectiveness, and service delivery.

Information Management & Budgetary Oversight:
  • Assist the Sr. Associate Dean of Academic Programs and Faculty Affairs in monitoring program expenses, budget activities, and resource utilization.
  • Review and approve routine curriculum-related purchases in accordance with established guidelines and budget parameters.
  • Coordinate operational communications and information sharing among staff, faculty, students, and university partners.

Proactive Policy Leadership & Compliance:
  • Develop, maintain, and update standard operating procedures, operational documentation, handbooks, and administrative guidelines to support consistent program operations.
  • Identify operational gaps and recommend process improvements that support compliance and effective program administration.
  • Prepare written procedures, reports, and documentation to support Academic Programs operations and compliance requirements.

Curriculum Scheduling & Operations:
  • Monitor curriculum timelines, course information, contact hours, and program records to support compliance with accreditation standards, university policies, and registrar requirements.
  • Coordinate and manage course catalog update processes in collaboration with faculty, leadership, and the University Registrar.
  • Ensure records management and retention practices are followed in accordance with university policies and established procedures.
  • Compile, analyze, and prepare reports and metrics to support institutional reporting and accreditation activities.
  • Review curriculum schedules and timelines and recommend adjustments to support coordination between pre-clinical and clinical program components.
  • Provide operational recommendations regarding future scheduling structures and curriculum implementation needs.
  • Support the Academic Programs team in resolving scheduling issues and operational challenges requiring detailed knowledge of curriculum processes.
  • Oversee the distribution of programmatic student communications to ensure timely and accurate information sharing.
  • Manage processes related to the formation of student groups, team-based learning assignments, and other curriculum-related cohort assignments.
  • Coordinate and oversee academic lottery processes, including the collection of required information, administration of established procedures, and communication of outcomes.
  • Oversee scheduling resources, facility access permissions, and operational logistics associated with academic program activities.
  • Coordinate vehicle fleet administration activities and ensure compliance with applicable university operational procedures.

Stakeholder Communication & Diplomacy:
  • Collaborate with faculty, students, university departments, clinical affiliates, and vendors to support Academic Programs operations and initiatives.
  • Work with internal and external stakeholders to facilitate the acquisition, allocation, and coordination of resources required for program operations.
  • Review curriculum information and coordinate with the University Registrar to support accurate academic records and reporting.

Knowledge, Skills and Abilities:
  • Advanced Database Literacy: Robust, practical knowledge of database management; ability to audit, manage, and leverage platforms such as Kintone and Chobiit seamlessly.
  • Complex Spatial & Temporal Problem Solving: Exceptional aptitude for complex, multi-variable scheduling; ability to resolve strategic, complex, and multi-faceted operational issues without clear precedent.
  • Group Architecture & Troubleshooting: Operational understanding of academic group formation and resource constraints.
  • High Emotional Intelligence & Conflict Resolution: Proven ability to navigate delicate interpersonal issues and maintain clarity and team morale during periods of rapid institutional change.
  • Active Persuasion & Stakeholder Diplomacy: Ability to communicate direction and use active persuasion to gain cooperation from various stakeholders.
  • Strong writing and oral communication skills.
  • Ability to examine, evaluate, and re-design administrative operations and procedures.
  • Ability to analyze and solve complex problems.
  • Ability to use independent judgment and maintain records containing confidential student information.
  • Ability to work independently as well as collaboratively in a fast-paced, demanding, and complex work environment.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
  • Bachelor's degree in a relevant field.
  • Minimum of 7 years related work experience in higher education academic operations, including 3+ years of managerial/supervisory experience, or equivalent combination of education and work experience.

Preferred Qualifications
  • Master's degree in a relevant field.
  • Experience working in a veterinary medicine program and AVMA accreditation processes.
  • Experience with curriculum management and academic program development.
  • Experience managing large, multifaceted teams (25+ staff members).
  • Experience with database management systems and academic scheduling software.
  • Experience in clinical program operations and coordination.

FLSA
Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Academic Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$99,901 - $129,871
Compensation Type
salary at 1.0 full-time equivalency (FTE)
Grade
12
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
M3
Job Family
Academic Program Mgmt
Job Function
Academic Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
Expected End Date
Contact Information for Candidates
Frankie Kolb I fkolb@arizona.edu
Open Date
7/30/2026
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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