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Scheduling Associate Jobs in Ontario (NOW HIRING)

American Income Life

Discover a meaningful career as a Remote Client Support Associate. Engage with pre-qualified members and educate them on family benefit options while enjoying flexibility and remote work. This ...

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American Income Life

Discover a meaningful career as a Remote Client Support Associate. Engage with pre-qualified members and educate them on family benefit options while enjoying flexibility and remote work. This ...

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All JobsScheduling Associate JobsScheduling Associate Jobs in Ontario

Scheduling Associate information

See Ontario salary details

$12

$16

$25

How much do scheduling associate jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for scheduling associate in Ontario is $16.79, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $18.03 per hour, depending on experience, location, and employer.

What is the difference between Scheduling Associate vs Administrative Assistant?

AspectScheduling AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often some post-secondary education or certifications in office skills
Work EnvironmentHealthcare, corporate, or service industries; primarily office-basedVarious industries; office settings, sometimes remote or hybrid
Primary ResponsibilitiesManaging appointment schedules, coordinating meetings, maintaining calendarsHandling correspondence, filing, data entry, supporting office operations
Common UsageHealthcare clinics, corporate offices, customer service centersGeneral office support across multiple industries

The main difference between a Scheduling Associate and an Administrative Assistant lies in their focus areas. Scheduling Associates primarily manage appointments and calendars, often within healthcare or corporate settings. Administrative Assistants handle a broader range of office tasks, including correspondence and data management. Both roles require strong organizational skills and office experience, but Scheduling Associates specialize in scheduling functions.

What are the most commonly searched types of Scheduling jobs in Ontario? The most popular types of Scheduling jobs in Ontario are:
What cities in Ontario are hiring for Scheduling Associate jobs? Cities in Ontario with the most Scheduling Associate job openings:
Scheduling Associate jobs near you
Infographic showing various Scheduling Associate job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 80% Physical, 1% Hybrid, and 19% Remote job distribution, with an average salary of $34,915 per year, or $16.8 per hour.

Client Service Associate (CSA) - Planning & Scheduling - Temporary, Full-time

VON Canada (Ontario)

Owen Sound, ON • On-site

CA$17.63 - CA$21.25/hr

Full-time, Temporary

Medical, Dental, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Requisition Details:
 
Employment Status: Temporary, Full-time (1.0 FTE)
Program Name: Visiting Nursing
Number of Hours Bi-Weekly: 75
Work Schedule: Days, Evenings, Weekends
Anticipated End Date: July 2027
Union/Bargaining Unit: OPSEU
On Call: No
Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.
 
About us:
 
VON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide the support people need and want at home and in the community, so they can live healthier, happier lives surrounded by loved ones. 
VON - At the heart of care.  
 
About the role:
 
Are you passionate about health care and ready to make a meaningful impact in your community? As a Client Service Associate (CSA), you'll coordinate nursing and home support visits with our clients using scheduling software and digital tools, ensuring smooth operations and excellent communication. If you are tech-savvy, customer service-oriented, and enjoy problem-solving in a fast-paced environment, we have a career in planning and scheduling for you!
 
What we offer:
  • Competitive salaries, vacation time, and paid statutory holidays
  • Tiered Benefits (health, dental, LTD) for eligible employees and an Employee Assistance Program
  • Defined Benefit Pension Plan with company contribution for eligible employees
  • Work-life balance from structured schedules
  • Comprehensive orientation program
  • Opportunities for skill development, eLearning, and career advancement
  • Exposure to new health care technology
What you'll do:
  • Assign visits to nurses and home support workers based on local geography and client needs, while ensuring continuity of care and following guidelines and planning procedures
  • Manage daily tasks, including receiving and processing client referrals and updates, and responding to phone inquiries from clients, doctors, service providers, and other agencies
  • Handle scheduling by managing advanced plans and making daily adjustments due to sick calls, client cancellations, and new client admissions, while also taking care of administrative duties
  • Work closely with team members and management to ensure adequate staffing levels each day and deliver quality care. Also, forecast staffing needs for the week
  • Support clients, nurses, and home support workers to ensure they receive high-quality care
  • Adapt to a fast-paced environment with changing priorities while meeting daily and weekly scheduling deadlines
  • Protect confidential information about clients, colleagues, suppliers, and VON's operations
  • Perform other duties as assigned
What we're looking for:
  • University or college education preferred; high school diploma required
  • Office Administration Certificate, Medical Terminology Certificate, or equivalent experience is an asset
  • Proficiency in MS Office programs, Outlook, faxing software, and database management
  • Experience in a logistics or scheduling environment; familiarity with scheduling software such as AlayaCare is an asset
  • Experience in a healthcare environment is advantageous
  • Previous customer service experience in a contact center environment is an asset
  • Experience in a unionized environment is a benefit
  • A current and original copy of a satisfactory Criminal Records Check
  • The use of Personal Protective Equipment (PPE) may be required
 
VON Canada: Careers that fit your life. Join our team today!
 
A quick note: This posting is for recruitment purposes. Full job descriptions are available. 
Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.
 
Attention Current Employees (Internal Applicants): If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s).  If the posting remains open after the initial deadline, VON may close the posting at its’ discretion or a rolling deadline equivalent to the posting period specified in your Collective Agreement will be deemed, and each successive period will be treated as a separate posting for purposes of comparing seniority between candidates.
 
Other commonly searched for terms: Administrative Assistant, Medical Office Administrative Assistant, Clerk, Scheduling Clerk, Scheduler  

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