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Scanning Assistant Jobs in Washington, PA (NOW HIRING)

Pancoast Staffing Services, Inc.

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Copy Center/Mailroom Assistant

Pittsburgh, PA · On-site

$18 - $20/hr

Duties to include: · Scanning and profiling documents into database · Operating copier/printers ... assist other staff as needed

Pittsburgh Orthodontic Group

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Orthodontic Assistant

Coraopolis, PA · On-site

$20 - $26/hr

Orthodontic assistant/dental assistant position available in the West Hills area of Pittsburgh ... changing and scanning is preferred, however, willing to train. All certifications, including ...

NorthStar Auto

Automotive Assistant / Cashier

Pittsburgh, PA · On-site

$13.50 - $17/hr

The Automotive assistant/cashier will work closely with the Service Manager and Office Manager to ... Job includes emailing / scanning / copying / filing and any other jobs as requested by managers.

NorthStar Auto

Automotive Assistant / Cashier

Pittsburgh, PA · On-site

$13.50 - $17/hr

The Automotive assistant/cashier will work closely with the Service Manager and Office Manager to ... Job includes emailing / scanning / copying / filing and any other jobs as requested by managers.

Pancoast Staffing Services, Inc.

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Legal Assistant

Pittsburgh, PA · On-site

$48K - $50K/yr

Pittsburgh (Greentree) area law firm is seeking a Legal Assistant to provide administrative and ... Perform data entry, document management, copying, scanning, and other office support duties.

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All JobsScanning JobsScanning Assistant JobsScanning Assistant Jobs in Washington, PA

Scanning Assistant information

What is a scanning assistant?

Scanning Assistants are professionals responsible for operating scanning equipment to digitize documents, images, or other materials. They prepare physical items for scanning by organizing, cleaning, and arranging them, then use scanners to create digital copies. Scanning Assistants also ensure the quality of the scanned files, name and store them appropriately, and may handle basic troubleshooting of scanning devices. Their work helps organizations manage and archive important records efficiently.

What are typical challenges a scanning assistant might face during high-volume document digitization projects?

As a Scanning Assistant, you may encounter challenges such as handling large batches of documents with varying sizes, conditions, and formats, which can slow down the scanning process. Ensuring that each document is properly prepared (e.g., removing staples, repairing tears) and maintaining accurate organization can be demanding, especially when deadlines are tight. Additionally, quality control is crucial to avoid missed pages or unreadable scans, so attention to detail and effective time management are essential to succeed in this role.

What are the key skills and qualifications needed to thrive as a scanning assistant, and why are they important?

To thrive as a Scanning Assistant, you need strong attention to detail, basic computer literacy, and organizational skills, typically supported by a high school diploma or equivalent. Familiarity with document management systems, scanning software, and office equipment such as scanners and copiers is commonly required. Reliability, time management, and the ability to maintain confidentiality help someone excel in this position. These qualities ensure accurate document handling, data integrity, and efficient workflow in office environments.

What is the difference between Scanning Assistant vs Data Entry Clerk?

AspectScanning AssistantData Entry Clerk
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, typing proficiency
Work EnvironmentLibraries, offices, scanning centersOffices, administrative settings
Employer & Industry UsageDocument management, healthcare, legalBusiness, finance, government
Common Search & ComparisonYesYes

Scanning Assistants primarily handle scanning and digitizing documents, focusing on image quality and file organization. Data Entry Clerks input data into systems, emphasizing accuracy and speed. While both roles require basic computer skills and are found in office environments, their core tasks differ: scanning assistants manage physical-to-digital conversion, whereas data entry clerks focus on data accuracy and database management.

What are popular job titles related to Scanning Assistant jobs in Washington, PA?

For Scanning Assistant jobs in Washington, PA, the most frequently searched job titles are:

What job categories do people searching Scanning Assistant jobs in Washington, PA look for?

The top searched job categories for Scanning Assistant jobs in Washington, PA are:

What cities near Washington, PA are hiring for Scanning Assistant jobs?

Cities near Washington, PA with the most Scanning Assistant job openings:

Scanning Assistant jobs near you

Donor Services Office Assistant - Academic Year 2026-2027

Chatham University

Pittsburgh, PA • On-site

$16.25 - $21.25/hr

Part-time

Re-posted 12 days ago

Chatham University rating

7.7

Company rating: 7.7 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

265th of 631 rated colleges and universities

Job description

We value our students! If you see an open position that is right for you, we encourage you to apply!
Title: Donor Services Office Assistant
Department: Office of Donor Services
Reports to: Assistant Director of Donor Services
Position Summary: The Donor Services Office Assistant, under the direction of the Assistant Director of Donor Services, provides essential administrative and operational support to the Office of Donor Services. This role offers students the opportunity to gain valuable work experience, develop professional skills, and contribute to the success of the department and its mission.
This position will have the opportunity to work a hybrid schedule with both remote and in-person work on a weekly basis. Specific schedules are based on job functions and project workload and are determined with the supervisor.
Duties and Responsibilities:
  • Provide general administrative support, including filing, copying, and scanning.
  • Assist with printing, distributing, and mailing donor acknowledgment letters.
  • Provide assistance with online research requests for trustees, prospects, and donors.
  • Assist with stewardship efforts such as preparing and mailing monthly birthday cards for donors.
  • Help with reviewing, updating, and formatting files for data imports.
  • Aid in compiling, scanning, and attaching confidential historical donor and scholarship documents to shared folders and Virtuous CRM database records.
  • Assist the University Advancement department with preparing for alumni, student, and donor events.
  • Help with reviewing and updating solicitation and event invitation mailing lists.

Minimum Qualifications:
  • Enrolled as a full-time student for the Fall 2026-Spring 2027 term (Note: If a student is a December 2026 graduate and is in good standing, they will still be considered for work for the Fall 2026 semester).
  • Available to work Monday through Friday between the hours of 9:00 a.m. to 5:00 p.m. The exact schedule will be determined once the Donor Services Office Assistant is hired.
  • Must be in good standing with the University, which includes having no academic, financial, medical, or student conduct holds on your student account. Any staff member that receives university academic probation at Chatham University will not be eligible to continue in this role, per university guidelines and restrictions.
  • Adhere to the Chatham University Student Honor Code and Policies & Procedures outlined in the Student Handbook and Terms & Conditions of Residency throughout their term of employment.

All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year.
Student jobs do not automatically roll over to the next academic year or summer.
Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.
Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

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