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Sample Management Associate Jobs in California (NOW HIRING)

SHEIN

Associate Buyer

Los Angeles, CA · On-site

Position Summary We're seeking a full-time Associate Buyer for our Los Angeles-based corporate ... management. 3. Sample Room Operations & Inventory Control * Sample Intake & Labeling: Oversee the ...

Boot Barn

Associate Product Development Manager

Irvine, CA · On-site

$122K - $152K/yr

ASSOCIATE PRODUCT DEVELOPMENT MANAGER REPORTS TO: PRODUCT DEVELOPMENT MANAGER STATUS: EXEMPT ... Supplier Sample Request Management: Submit and track development sample requests with vendors ...

SHEIN

Associate Buyer

Los Angeles, CA

Position Summary We're seeking a full-time Associate Buyer for our Los Angeles-based corporate ... management. 3. Sample Room Operations & Inventory Control * Sample Intake & Labeling: Oversee the ...

Solomon Page

Merchandise Coordinator

San Francisco, CA · On-site

Be responsible for sample management and organization for assigned global product categories * Act ... Bachelor's or Associate's degree in related discipline preferred * 1-2-years of experience in ...

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Sample Management Associate information

What is the difference between Sample Management Associate vs Sample Coordinator?

AspectSample Management AssociateSample Coordinator
CredentialsTypically requires a bachelor's degree in life sciences or related fieldUsually requires a bachelor's degree, often in biology, chemistry, or related disciplines
Work EnvironmentLaboratories, research facilities, or clinical settingsLaboratories, quality control labs, or manufacturing sites
Employer & IndustryPharmaceutical, biotech, or clinical research companiesPharmaceutical, biotech, or healthcare industries
Common Search & ComparisonOften compared for roles involving sample handling and data management

The Sample Management Associate and Sample Coordinator roles share similarities in industry and required education. However, the Sample Management Associate often involves more responsibilities related to sample tracking, data entry, and inventory management, whereas the Sample Coordinator may focus more on coordinating sample collection and processing activities. Both roles are essential in research and clinical settings, with overlapping skills but distinct operational focuses.

What are the most commonly searched types of Sample Management jobs in California? The most popular types of Sample Management jobs in California are:
Sample Management Associate jobs near you

Associate Buyer

SHEIN

Los Angeles, CA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Job description

About SHEIN
SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, with more than 15,000 employees operating from offices around the world, SHEIN is committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry.
Position Summary
We're seeking a full-time Associate Buyer for our Los Angeles-based corporate office. This position offers immense flexibility and excellent long-term growth potential. The ideal candidate will be trained from the ground up on core merchandising and visual workflows. They will own the end-to-end sample lifecycle, assist with product styling and outfit coordination, build photoshoot presentations, and manage new item launch linking systems. This role serves as a dynamic operational backbone, absorbing administrative and logistical workflows to ensure product readiness, data accuracy, and visually compelling launches.
Job Responsibilities
1. Styling & Photoshoot Support
  • Trend & Styling Alignment: Assist the senior buyer with daily product styling, outfit combinations, and visual coordination, developing a strong eye for trend execution from the ground up.
  • Photoshoot Asset Preparation: Prepare the photoshoot presentation (PPT) at least one week in advance, including finalized product lists and curated outfit pairings for manager review.
  • Studio Coordination: Coordinate with the Creative and Studio teams to schedule and prepare for upcoming photoshoots based on incoming sample arrivals.
  • Sample Readiness: Ensure all clothing, shoes, and accessory samples required for photoshoots are organized, labeled, and ready for onset utilization.
  • Studio Alignment: Partner with the Creative and Studio teams to ensure the photoshoot schedule runs smoothly without delays.
  • Issue Resolution: Track and communicate any missing or delayed samples to the relevant teams promptly, adjusting shoot schedules as needed to eliminate production downtime.

2. New Item Launch & Linking Management
  • Launch Schedule Oversight: Monitor the weekly new item launching schedule to ensure all SKC targets are met accurately and on time.
  • Weekly Plan Submissions: Submit the comprehensive launch plan every Wednesday for the following week, integrating new items, recolors, and required outfit linkings.
  • Pre-Launch Readiness Audits: Review each day's launch readiness at least one business day prior to going live, double-checking product linking, imagery, measurements, and inventory.
  • Data Correction: Actively identify and communicate linking errors, missing measurements, or readiness concerns to backend teams before strict deadlines.
  • Tracking & Reporting: Maintain and update launch trackers with real-time status updates, delays, and revised timelines.
  • Goal Alignment: Align weekly and monthly launch progress with merchandising goals to share reports with management.

3. Sample Room Operations & Inventory Control
  • Sample Intake & Labeling: Oversee the initial receiving, labeling, organization, and categorization of all seasonal and recutting samples.
  • Systematic Inventory Categorization: Maintain the sample room inventory structure by grouping styles systematically by category (e.g., tops, dresses, bottoms) and specific launch periods.
  • Purging & Maintenance: Routine auditing to identify and remove outdated, damaged, or duplicate samples to optimize space.
  • Photo Documentation: Provide weekly progress updates and clean sample room photo documentation weekly.

4. Cross-Functional Coordination & Workflow Optimization
  • Communication Bridge: Act as a central point of contact across U.S. merchandising and other teams to keep data, measurements, and timelines aligned.
  • Risk Mitigation: Track and report operational bottlenecks that may delay product launches or shoots, proactively proposing flexible corrective actions.
  • Digital Archiving: Maintain impeccably organized shared folders and documentation for weekly and monthly launch history records.
  • Process Efficiency: Support continuous improvement by suggesting workflow efficiencies across launch operations and sample management.

Job Requirements
  • 1-3+ years of experience in retail, merchandising, product development, or production support. (Open to high-potential, entry level candidates possessing a strong desire to learn from scratch).
  • Bachelor's degree in Fashion Merchandising, Business, Creative Arts, or a related field is preferred, or equivalent experience.
  • Highly proficient in Microsoft Excel, shared drive management, and basic product tracking systems.
  • Strong foundational interest in fashion trends, commercial styling, and visual layout.
  • Exceptional attention to detail, rigorous organizational habits, and strong communication skills. o Ability to multitask, manage moving parts, and meet tight deadlines in a fast-paced environment.
  • Ability to work collaboratively throughout the organization.
  • Able to effectively communicate with all levels of staff and management.
  • Thrives in a fast-paced environment with short timelines and changing priorities.
  • Strong sense of urgency balanced with a highly meticulous approach to data and deadlines.
  • A positive, self-motivated "go-getter" who thrives on taking ownership and troubleshooting within a fast-paced environment.

Benefits and Perks
  • Healthcare (medical, dental, vision, prescription drugs)
  • Health Savings Account with Employer Funding
  • Flexible Spending Accounts (Healthcare and Dependent care)
  • Company-Paid Basic Life/AD&D insurance
  • Company-Paid Short-Term and Long-Term Disability
  • Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
  • Employee Assistance Program
  • Business Travel Accident Insurance
  • 401(k) Savings Plan with discretionary company match and access to a financial advisor
  • Vacation, paid holidays, floating holiday and sick days
  • Employee discounts
  • Free weekly catered lunch
  • Dog-friendly office (available at select locations)
  • Free gym access (available at select locations)
  • Free swag giveaways
  • Annual Holiday Party
  • Invitations to pop-ups and other company events
  • Complimentary daily office snacks and beverages

#LI-CJ1
Pay Range
$22.74-$37.35 USD

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