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Join Our Team as a Construction Project Coordinator!

The Construction Project Coordinator provides critical operational, logistical, and administrative support to Project Managers, Estimators, and Field Leadership. This role serves as the central hub for project documentation, subcontractor coordination, labor tracking, and procurement tracking specific to complex electrical and mechanical construction projects.

Department: Construction Operations

Reports To: Operations Manager

Position Type: Full-time

Core Responsibilities

1. Project Documentation & Compliance Management

• Submittals & RFIs: Formally process, log, and track Requests for Information (RFIs) and equipment submittals (e.g., HVAC units, switchgear, piping materials) between field crews, engineers, and general contractors.
• Permits & Utilities: Coordinate and track specialized municipal permits, utility connection requests, and electrical/mechanical inspection schedules.
• Closeout Packages: Assemble final Operation & Maintenance (O&M) manuals, warranty documentation, and as-built drawings for project handover.

2. Field Logistics & Labor Administration

• Manpower Tracking: Collect, verify, and log daily field reports and certified payroll data for union or non-union electrical and mechanical trades.
• Safety & Compliance Records: Maintain up-to-date tracking of field personnel safety certifications (e.g., OSHA 10/30, arc flash training, welding certifications, scissor lift licensing).
• Tool & Fleet Coordination: Assist in tracking company asset allocations, fleet maintenance logs, and specialized tool rentals across various active job sites.

3. Procurement & Financial Support

• Purchase Orders (POs): Generate, issue, and track purchase orders for raw materials, conduit, piping, and fixtures based on project estimator takeoffs.
• Invoice Reconciliation: Review and reconcile vendor and subcontractor invoices against active POs and delivery tickets before routing to Accounts Payable.
• Change Orders: Maintain the master change order log, ensuring all field-directed work is documented and submitted for approval.

Key Competencies & Qualifications

• Industry Experience: Minimum of 2–4 years of administrative experience strictly within the construction management, mechanical, plumbing, or electrical contracting fields.
• Technical Literacy: Proficiency with construction project management software (e.g., Procore, Autodesk Construction Cloud, e-Builder) and specialized accounting/ERP platforms (e.g., Sage 100/300, Viewpoint, QuickBooks Contractor).
• Blueprints: Basic ability to navigate and read construction drawings, spec books, and submittal sheets is highly preferred.
• Communication: Exceptional written and verbal communication skills; comfortable interacting with field foremen, union stewards, vendors, and corporate executives alike.
• Detail Orientation: High organizational aptitude necessary to manage hundreds of moving documents across multiple concurrent fast-tracked projects.

Physical Requirements & Working Conditions

• Primarily based in a professional office environment.
• Occasional travel to active construction job sites may be required (requires wearing standard Personal Protective Equipment such as hard hats, safety glasses, and steel-toed boots).

R/S Electric is an Electrical Contractor whose installation and design-build expertise is exceeded only by our commitment to serve and deliver for our clients, including industrial facilities and process, manufacturing, healthcare, pharmaceutical, grain elevators, water and waste water treatment, power generation, colleges/universities, utility projects and alternative energy such as solar and wind.