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Rutgers Unit Administrator Jobs (NOW HIRING)

Rutgers University

Posting Summary Rutgers, The State University of New Jersey is seeking a Senior Department ... Unit Terms of Appointment Terms of Appointment Staff - 12 month Position Pension Eligibility ...

Rutgers University

$2.7K/wk

... Admin Salary Details A minimum of $2,777 per credit. Offer Information The final salary offer may ... Statement The Faculty of Arts and Sciences are the largest academic unit at Rutgers-Camden ...

Rutgers University

$2.7K/wk

... administer assessments and exams, assign grades, and coordinate with the graduate program director ... Statement The Faculty of Arts and Sciences are the largest academic unit at Rutgers-Camden ...

Rutgers University

Lecturers, Health Sciences

Camden, NJ · On-site

$2.7K/wk

... hours, administer exams, assign grades and coordinate any other requirements related to course ... Statement The Faculty of Arts and Sciences are the largest academic unit at Rutgers-Camden ...

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Rutgers Unit Administrator information

What is a Rutgers Unit Administrator?

Rutgers Unit Administrators are professionals who manage the administrative operations of a specific department, unit, or division within Rutgers University. Their responsibilities typically include overseeing budgets, coordinating staff and faculty activities, ensuring compliance with university policies, and supporting the unit's academic or research mission. They often serve as the main point of contact for administrative matters and help facilitate communication between their unit and central university offices. Strong organizational and communication skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a Rutgers Unit Administrator, and why are they important?

To thrive as a Rutgers Unit Administrator, you need strong organizational, administrative, and supervisory skills, often supported by a bachelor's degree and experience in office or academic administration. Familiarity with university systems like Oracle, Banner, and MS Office Suite, as well as knowledge of budgeting and HR processes, is typically required. Exceptional communication, problem-solving, and interpersonal skills help you effectively manage staff and support faculty, students, and university operations. These skills ensure efficient unit management, compliance with university policies, and a positive work environment.

What are some common challenges faced by a Rutgers Unit Administrator, and how can they be managed effectively?

Rutgers Unit Administrators often navigate complex administrative systems and must balance the needs of faculty, staff, and students within their unit. Common challenges include managing multiple projects with tight deadlines, ensuring compliance with university policies, and adapting to evolving procedures or technology platforms. Effective time management, strong communication skills, and proactive collaboration with other university departments are key to overcoming these challenges. Many administrators find that building a network of colleagues across campus helps streamline processes and provides valuable support for problem-solving.

What is the difference between Rutgers Unit Administrator vs Rutgers Program Coordinator?

AspectRutgers Unit AdministratorRutgers Program Coordinator
Required CredentialsTypically a bachelor's degree, relevant experienceUsually a bachelor's degree, sometimes certifications in program management
Work EnvironmentAdministrative offices within Rutgers, overseeing unit operationsProgram-specific settings, coordinating activities and events
Employer & Industry UsageCommon in university administration roles at RutgersUsed for managing specific programs or initiatives at Rutgers
Search & Comparison IntentUnderstanding administrative roles at RutgersComparing program management positions at Rutgers

The Rutgers Unit Administrator primarily handles administrative functions within a specific department or unit, focusing on operational management. In contrast, the Rutgers Program Coordinator manages specific programs or projects, often involving event planning and participant coordination. Both roles require relevant experience and work within Rutgers' academic or administrative environment, but their focus and responsibilities differ.

What are popular job titles related to Rutgers Unit Administrator jobs?

For Rutgers Unit Administrator jobs, the most frequently searched job titles are:

Infographic showing various Rutgers Unit Administrator job openings in the United States as of September 2026, with employment types broken down into 100% Full Time. Highlights an 50% In-person, and 50% Hybrid job distribution.

Department Administrator - Operations

Newark, NJ • On-site

Rutgers University
Education Programs Administration • 1 - 10 employees
Learn more about Rutgers Universityexternal

Other

Medical, Dental, Life, Retirement, PTO

Re-posted 8 days ago

Rutgers University rating

7.7

Company rating: 7.7 out of 10

Based on 68 frontline employees who took The Breakroom Quiz

Job description

Position Details
Position Information
Recruitment/Posting Title
Department Administrator - Operations
Job Category
URA-AFT Administrative
Department
Student Affairs
Overview
The School of Nursing is one of eight schools that comprise the Rutgers Biomedical and Health Sciences (RBHS). As part of the RBHS, the School of Nursing offers unique opportunities in education, research, and practice at a leading national research university, which is the state's premier, comprehensive, public institution of higher learning. Innovative academic offerings include bachelor's, master's, post-master's, DNP, and Ph.D. programs that are preparing nurse leaders of today and tomorrow at campuses located in Newark, New Brunswick, and Blackwood, NJ.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Department Administrator - Operations for the School of Nursing. Under the direction of the Director of Student Affairs Operations, the Department Administrator - Operations provides comprehensive administrative, operational, and project management support to ensure the effective and efficient functioning of departmental activities. The position plays a key role in facilitating services and projects that enhance the student experience while ensuring compliance, operational effectiveness, and the smooth day-to-day management of departmental operations.
Among the key duties of the position are the following:
  • Provides high-level administrative support to Directors, including managing confidential communications, coordinating projects, and facilitating operational initiatives.
  • Supports budget planning and tracking, processes invoices and purchase requests, and monitors expenditures to ensure compliance with institutional policies.
  • Coordinates daily office operations, manages calendars, monitors deadlines, and provides administrative support to contract management and registrar functions.
  • Prepares reports, correspondence, meeting materials, and other administrative documents in support of departmental operations.
  • Develops and maintains efficient workflows and procedures, and operational processes to enhance departmental effectiveness.
  • Serves as a primary point of contact for routine inquiries, assisting contract and registrar staff with email correspondence and coordinating responses to internal and external stakeholders.
  • Supports special projects, strategic initiatives, and process improvement efforts as assigned. Maintains departmental records, files, and documentation in accordance with institutional policies and confidentiality requirements.

FLSA
Nonexempt
Grade
05
Salary Details
Minimum Salary
68278.480
Mid Range Salary
84393.980
Maximum Salary
100509.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits (when applicable)
  • Life insurance coverage
  • Employee discount programs


Position Status
Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
  • Bachelor's degree in Business Administration, Education, or related field, or an equivalent combination of education and experience demonstrating advanced knowledge of office administration principles and practices and a minimum of two years of administrative support experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Demonstrated reliability, discretion, and professionalism, with the ability to handle sensitive information and maintain confidentiality.
  • Ability to work effectively with minimal supervision while exercising sound judgment.
  • Strong organizational, analytical, and problem-solving skills.
  • Excellent written and verbal communication skills, interpersonal abilities.
  • Proficiency in Microsoft Office applications (i.e., Word, Excel, PowerPoint, and Access) and email and web browser, along with industry-specific software.

Preferred Qualifications
  • Knowledge of Student Information Systems (SIS).
  • Ability to interpret and apply the school of nursing and Rutgers University policies pertaining to student records and confidentiality, including the Family Educational Rights and Privacy Act (FERPA).
  • Strong organizational, analytical, and problem-solving skills.
  • Excellent written and verbal communication skills, interpersonal abilities.

Equipment Utilized
  • Ability and desire to acquire new technical expertise as needed.
Physical Demands and Work Environment
  • Standing, sitting, walking, talking and hearing.
  • No special vision requirements.
  • Ability to lift or exert force up to ten (10) pounds.


Special Conditions
Posting Details
Posting Number
26ST1564
Posting Open Date
08/03/2026
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Newark (RBHS)
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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