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THIS JOB IS LOCATED OUT OF OUR SHANGHAI, CHINA OFFICE.

Job Title: Associate, Supply Chain Coordinator (RPC)

Location: Shanghai, China

Department: Supply Chain

Reports to: Director, Supply Chain

Salary - up to 12,000 RMB per month

Why MaxLite?

For nearly 35 years, MaxLite has led the industry in energy-efficient lighting solutions. As an early innovator in LED technology, we offer a comprehensive portfolio of advanced indoor and outdoor LED lamps and luminaires under the MaxLED® brand. A three-time ENERGY STAR® Partner of the Year, we continue to push the industry forward through innovation, research, and operational excellence.

Our vision is simple: Transform the way people experience light. Guided by our values of mutuality, efficiency, responsibility, innovation, and teamwork, we strengthen our position as a trusted lighting and controls solutions provider — delivering high-performance products backed by superior service and lifetime support.

Ease of doing business is our core priority at MaxLite. We cultivate strong partnerships and streamlined operations to provide responsive service, reliable solutions, and long-term value to our customers. We empower our employees with the tools, autonomy, and support to make meaningful contributions and continuously improve how we serve the market.

Job Description:

The Associate, Supply Chain Coordinator (RPC) serves as a key liaison between MaxLite's US Supply Chain team and China-based suppliers to ensure timely communication, issue resolution, and execution of production and shipment plans. They are responsible for managing purchase orders, vendor relationships, and customer order fulfillment to ensure product availability and on-time delivery. Coordinates with suppliers, freight forwarders, and internal teams to monitor production schedules, inventory levels, shipment status, and logistics activities while proactively addressing delays and supply chain challenges. Maintains accurate reporting on vendor performance, shipments, and inventory to support operational efficiency and customer satisfaction.

Key Duties & Responsibilities:

Purchase Order(PO) Management

• Verify and manage PO details, including pricing, MOQ and delivery requirements
• Issue PO as needed, monitor and ensure ex-factory date is up to date
• Manage and process DS orders

Vendor Management and Coordination

• Maintain regular communication with vendors regarding production status, Lead times, and shipment schedule
• Coordinate with vendors to expedite or delay orders based on Team’s request
• Prepare monthly vendor performance review and report

Shipping and Booking management

• Manage shipping schedule, coordinate LCL/FCL consolidation and work closely with forwarders to optimize shipments
• Ensure vendors book container on time, and monitor shipment status
• Manage air shipment freight cost, quote, and monitor shipment status
• Maintain the report for upcoming and past shipment, keep track of any delays and status updates

Customer order fulfillment

• Process and manage OEM/C2C/DS order based on the customer demand
• Coordinate with vendors, warehouse and logistics to ensure timely order fulfilment
• Manage inventory level and stock availability

Perform other related duties and responsibilities as assigned based on business needs.

What We Look For:

• Bachelor Degree in supply chain or related field
• 3-5 years of working experience in international operations of supply chain - purchasing, logistics, inventory.
• Experience with international logistics such as shipping, booking, and freight coordination
• Experience working with suppliers and manufacturers in China
• Ability to communicate effectively in both Mandarin and English, including written communication with international teams.
• Strong organizational and follow up skills
• Experience working with ERP systems (SAP, Oracle, NetSuite, Dynamics, etc.) preferred.
• Strong proficiency in Microsoft Excel including reporting, data analysis, and inventory tracking.
• Strong problem-solving and follow-up skills
• Ability to manage multiple priorities in a fast-paced environment

Work Environment & Role Demands:

• This is an on-site position required to work out of our Shanghai, China location
• Must be able to commute to the work location
• Must be able to walk, talk, sit, stand, bend, listen, type, read
• Must be able to push, pull, lift up to 15 pounds on occasion