Roofing Admin Jobs in Indiana (NOW HIRING)

Position: Office Administrator (Part-Time) Reports to: Owner / Office Manager

Location: On-site — Columbus, Indiana

Schedule: Part-time, approximately 20–25 hours per week (weekday daytime hours, specific schedule flexible)

Position Summary

South Central Roofing, Inc. is a growing commercial roofing and sheet metal company seeking a dependable, detail-oriented part-time Office Administrator to keep our front office running smoothly. This person is the first point of contact for customers, vendors, and field crews, and plays a key role in keeping our records, billing, and paperwork organized. The ideal candidate is comfortable answering phones, staying organized in a busy environment, and working in QuickBooks.

Key Responsibilities

• Answer incoming phone calls professionally, route calls, take clear messages, and follow up as needed.
• Greet visitors, vendors, and customers, and maintain a welcoming, organized front office.
• Enter and maintain data in QuickBooks, including invoices, bills, customer and vendor records, and payments.
• Assist with accounts payable and accounts receivable: entering vendor bills, creating customer invoices, and helping track outstanding balances.
• File and organize both digital and physical documents, including job files, contracts, purchase orders, and material receipts.
• Track and file certificates of insurance, lien waivers, and other project compliance paperwork.
• Match packing slips and delivery tickets to purchase orders and vendor invoices.
• Manage incoming and outgoing mail, email correspondence, and office supply ordering.
• Provide general administrative support to the owner, estimators, and project managers as needed.

Qualifications

• High school diploma or equivalent; additional office or bookkeeping training a plus.
• Prior experience in an office administration, receptionist, or bookkeeping role.
• Working knowledge of QuickBooks (Desktop or Online) strongly preferred.
• Proficiency with Microsoft Office, especially Outlook, Word, and Excel.
• Strong phone etiquette and professional written and verbal communication.
• Excellent organizational skills and attention to detail; able to manage multiple tasks and deadlines.
• Reliable, self-directed, and able to maintain confidentiality of business and financial information.
• Experience in construction, roofing, or the trades is a plus but not required.

Working Conditions

• Standard office environment with regular use of phone and computer.
• Part-time, on-site position during regular business hours.

About Us: South Central Roofing is a reputable commercial roofing company committed to delivering high-quality roofing solutions to our clients. With years of experience in the industry, we take pride in our dedication to excellence and customer satisfaction.