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The University of Miami/UHealth has an exciting opportunity for a full-time Sr. Clinic Assistant. The Senior Clinic Assistant works directly with patients and various healthcare facilities to obtain patient information for medical records in preparation for first clinic visits. The incumbent also assists with patient care.

Core Job Functions

• Explains HIPPA to patients and obtains signatures.

• Submits signed consents to healthcare centers to initiate retrieval of medical records, pathology slides, x-rays, and other pertinent reports.

• Tracks pending records to ensure delivery prior to clinic visits.

• Communicates to the appropriate nurse coordinator if difficult or unable to obtain pertinent records.

• Prepares pathology slides and submits for consultation.

• Returns slides to appropriate institution or patient.

• Maintains accurate clinical records per hospital policy while preserving confidentiality of patient information.

• Assembles, completes, and processes patients' charts.

• Assists with ordering, receiving, distributing, sorting, and storing supplies.

• Reports suspicious or unusual incidents to appropriate supervisory personnel.

• Assists with clerical duties, to include receiving phone calls, sending faxes and emails, and scanning and copying documents.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

• Document the notes for patient visits

• Enter orders/referrals

• Enter instructions into the LOS with respect to checkout notes

• Route note to PCP/referring physician

• Make chemo packets

• Assist patients with downloading Dr. Kristin Rojas' podcast

• Notify patients of free resources available (Good Rx, copay assistance programs, etc.)

• Continuously monitor clinic flow, assess problems, propose solutions

• Assist in communication with CTU and relay information to MD/NP

• Assist in communication with UR and Pathology

• Ensure proper communication between MD, NP, RN, MA regarding patients to keep clinic moving

• Work closely with RN/Administrative Assistant to ensure we have necessary records for new patient visits

• Work with RN to chart review the next day's clinic, make sure tests ordered have been completed and results requested if done outside UM (including pathology results)

• Work closely with Administrative Assistant to assist with scheduling/findings slots for patients

• Review schedule and alert Administrative Assistant if there is a scheduling error

• Notify Administrative Assistant if a patient wishes to reschedule

• Work closely with research team to ensure proper information is documented per study protocol

Minimum Qualifications:

Education:

High School diploma or equivalent required

Experience:

Minimum 3 years of relevant experience

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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