Inventory Control amp; Receiving Manager
Midwest Cards | Warehouse amp; Operations | Full-Time
Position Purpose
Owns all inbound inventory from purchase order creation through receipt validation, vendor discrepancy resolution, inventory placement, warehouse organization, and inventory control. This role ensures inventory is accurately received, documented, stored, and reconciled — catching issues before Operations, Purchasing, or Accounting find them after the fact. Not responsible for daily order fulfillment, except in emergencies.
Key Responsibilities
Inbound Planning
- Review expected receipts and open POs daily; monitor allocation reports and delayed shipments
- Coordinate receiving schedules and prep storage locations before arrival
Purchase Order amp; Receipt Control
- Match shipments to POs; validate quantities; identify shortages/overages and damages
- Complete Item Receipts in NetSuite; monitor aging POs and open discrepancies
Vendor Communication amp; Reconciliation
- Monitor pre-shipment allocations, split shipments, and vendor confirmations
- Reconcile receipts against POs and vendor docs; escalate shortages/overages to vendors within 24 hours
- Own discrepancy investigations (missing pallets, short/partial shipments, wrong product, damage) until resolved
Unidentified Shipments amp; No-PO Receiving
- Hold undocumented inventory; loop in Purchasing/Product/Operations to identify origin
- No sale of inventory until properly documented and approved
Inventory Integrity amp; UOM Validation
- Validate case quantities and packaging configs against PO expectations; escalate UOM errors
Freight Verification amp; Vendor Billing
- Confirm freight against expected receipts; support Accounting/Purchasing; escalate freight discrepancies
- Move toward verifying freight receipts before vendor payment whenever possible
RMA Receiving
- Receive and validate returned inventory; coordinate disposition with Operations
Bin Planning amp; Warehouse Capacity
- Manage bin assignments, zone utilization, and warehouse maps
- Plan storage for incoming inventory and lead relocation projects
Putaway Coordination
- Assign inventory destinations; manage staging areas; oversee putaway completion
- Execute bin transfers proactively to free up capacity
Inventory Control amp; Accuracy
- Conduct bin audits; investigate discrepancies; manage exception reporting
RF-SMART amp; Warehouse Technology
- Co-own RF-SMART receiving workflows, scan validation, and bin-directed putaway
- Drive testing and adoption of new warehouse technology
Financial amp; Accounting Support
- Monitor received-not-billed and billed-not-received inventory; review vendor prepayments
- Resolve PO/receipt discrepancies before month-end close
Position Philosophy
Not a shipping resource. Success is measured by inventory accuracy, vendor accountability, warehouse organization, and operational control — not packages shipped. This role is the first line of defense against inventory errors, vendor discrepancies, and warehouse inefficiencies.
Tools amp; Systems
- NetSuite — Item Receipts, purchase orders, transfer orders
- RF-SMART — scan validation, bin-directed receiving and putaway
- ShipStation — shipment and freight coordination as needed
What We're Looking For
- Warehouse or inventory control experience, ideally with high-SKU or high-value goods
- Sharp attention to detail and comfort owning vendor accountability conversations
- NetSuite, RF-SMART, or comparable WMS/ERP experience a plus
- Organized and proactive — plans ahead rather than reacts
- Trustworthy with high-value inventory and chain-of-custody controls