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Remote Secretary Jobs in Halethorpe, MD (NOW HIRING)

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Remote Secretary information

See Halethorpe, MD salary details

$23.9K

$44.9K

$61.5K

How much do remote secretary jobs pay per year?

As of Aug 12, 2026, the average yearly pay for remote secretary in Halethorpe, MD is $44,874.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,600.00 and $51,300.00 per year, depending on experience, location, and employer.

How does a remote secretary typically manage communication and scheduling across different time zones?

As a remote secretary, coordinating with clients or teams in various time zones is a common challenge. To manage this, secretaries often rely on digital calendars with time zone features, clear communication protocols, and scheduling tools like Google Calendar or Microsoft Outlook. Being proactive in confirming meeting times and using shared platforms helps ensure everyone stays on the same page. Strong organizational skills and attention to detail are essential for avoiding miscommunications and ensuring smooth operations.

What is the difference between Remote Secretary vs Virtual Assistant?

AspectRemote SecretaryVirtual Assistant
CredentialsBasic administrative skills, sometimes certifications in office softwareVaries; often similar, may include specialized skills or certifications
Work EnvironmentHome or remote office, supporting specific organizationsHome-based, supporting multiple clients or projects
Employer UsageTypically employed directly by a company or organizationUsually freelance or contracted, supporting various clients
Common Search IntentFinding dedicated administrative support remotelySeeking flexible, multi-tasking support for various tasks

The main difference between a Remote Secretary and a Virtual Assistant lies in their typical roles and employment setup. Remote Secretaries usually work directly for a single organization providing administrative support, while Virtual Assistants often serve multiple clients on a freelance basis, offering a broader range of services. Both roles require similar skills and credentials, but their work environments and employer relationships differ.

What is a remote secretary?

Remote secretaries are administrative professionals who perform office and clerical duties from a location outside the traditional workplace, often from home or another remote site. They handle tasks such as scheduling appointments, managing correspondence, organizing files, and supporting executives or teams virtually. With advancements in technology, remote secretaries use various digital tools to communicate, collaborate, and manage information efficiently. This role is increasingly popular as businesses embrace remote and flexible work arrangements.

What are the key skills and qualifications needed to thrive as a remote secretary, and why are they important?

To thrive as a Remote Secretary, you need strong organizational, time management, and administrative skills, often supported by a high school diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, cloud-based collaboration tools, and virtual meeting platforms is typically required. Excellent written and verbal communication, discretion, and proactive problem-solving are key soft skills in this role. These abilities ensure efficient support for executives and teams, smooth virtual operations, and effective remote communication.

What does a remote secretary do?

A remote secretary, or virtual assistant, performs the same administrative functions of an in-house receptionist or secretary, but in a remote capacity. You work from home and handle clerical tasks for an office, department, or client. Responsibilities include managing correspondence, making and receiving phone calls, overseeing the office schedule and appointment books, and other duties as necessary. You may perform specialized tasks or assist your employer with various tasks depending on your experience and the type of organization or client you work for, such as writing real estate listings for a realtor’s office or editing legal documents for a law firm.

More about Remote Secretary jobs
What are the most commonly searched types of Secretary jobs in Halethorpe, MD? The most popular types of Secretary jobs in Halethorpe, MD are:
What cities near Halethorpe, MD are hiring for Remote Secretary jobs? Cities near Halethorpe, MD with the most Remote Secretary job openings:
Remote Secretary jobs near you
Infographic showing various Remote Secretary job openings in Halethorpe, MD as of June 2026, with employment types broken down into 95% Full Time, and 5% Contract. Highlights an 37% Physical, 2% Hybrid, and 61% Remote job distribution, with an average salary of $44,874 per year, or $21.6 per hour.

Licensing Coordinator

Unison Risk Advisors

Baltimore, MD • On-site, Remote

Full-time

Posted 12 days ago

Job description

Position Summary

The Licensing Coordinator is responsible for supporting Unison Risk Advisors’ licensing department through the accurate and timely renewal of agency and producer/adjuster insurance licenses. This role operates as a hands-on contributor within the Compliance function, ensuring regulatory adherence, data integrity, and on-time execution of licensing projects.
This position partners closely with Legal, HR, Operations, Accounting and Surplus Lines Departments as well as business stakeholders to support operational excellence, respond to licensing requests and inquiries, and help scale licensing processes across the organization. The role is primarily operational and execution-focused, with opportunities to contribute to process improvements and compliance best practices.

Key ResponsibilitiesHands-On Execution & Delivery
  • Prepare and submit agency, producer, and adjuster license applications through licensing software, NIPR or state specific portal
  • Process new hire licensing paperwork.
  • Track license approvals and deficiencies.
  • Monitor resident license expirations and send reminders.
  • Coordinate license reinstatements.
  • Assist with name, address, and email changes to state insurance bureaus.
  • Submit administrative action disclosures and supporting documentation.
  • Request bonds needed for licensing.
  • Track and maintain designated responsible licensed producers (DRLPs).
  • Process agency ownership and officer changes.
  • Manage Secretary of State registrations as they relate to licensing.
  • Respond to carrier licensing verification requests.
  • Respond to regulatory inquiries, as needed.
Reporting, Quality & Operational Support
  • Maintain accurate licensing data in licensing software.
  • Identify and resolve any discrepancies related to pending licensing submissions.
  • Support internal licensing audits by reviewing reports on a routine basis.
Cross-Functional Partnership & Integration
  • Partner with internal stakeholders (Legal, HR, Operations, Accounting, Surplus Lines and Producers) to identify and resolve issues and ensure smooth transaction processing.
  • Provide guidance on pre-licensing courses and continuing education resources.
  • Serve as a resource to employees regarding licensing related questions and requirements.
Growth, Change & Special Initiatives
  • Support onboarding of newly acquired entities into Unison’s licensing processes, systems, and protocols.
  • Identify opportunities to improve efficiency, accuracy, and scalability within licensing processes.
Process Improvement & Best Practices
  • Stay informed on changes in licensing regulations and proactively recommend updates to processes.
  • Contribute to documentation, workflows, and best practices to support consistent execution across the organization.
  • Work seamlessly in partnership with fellow licensing department team members.
Accountability
  • Ensuring timely and accurate license submissions.
  • Demonstrating strong attention to detail, urgency, and ownership in all responsibilities.
  • Maintaining high-quality documentation to support audit readiness and regulatory inquiries.
  • Building effective working relationships across departments to ensure issue resolution and alignment.
QualificationsRequired
  • 3+ years of licensing experience with an insurance agency, wholesale brokerage, or regulatory environment.
  • Strong attention to detail, organization, and ability to manage deadlines.
  • Ability to work cross-functionally and resolve issues effectively.
  • Proficiency in Microsoft Products (Excel, Word, Outlook, PowerPoint, Teams).
Preferred
  • Experience with Rhoads Online or other licensing compliance software
  • Working knowledge of commercial insurance.
  • Exposure to M&A integrations or onboarding processes.
Key Competencies
  • Ownership & Accountability
  • Attention to Detail & Accuracy
  • Process Execution & Discipline
  • Collaboration & Cross-Functional Partnership
  • Problem Solving
  • Change Agility
Additional Details
  • Reports to: Director of Compliance
  • FLSA Status: Non-Exempt
  • Work Schedule: Full-time, 40 hours/week
  • Location: Hybrid or fully remote
  • Travel: Occasional (1–2 times per year for office visits or industry conferences)
Employment Type: FULL_TIME

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