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Remote Scheduling Assistant Jobs in Portland, ME

HMG Careers

Remote Sales Representative

Kezar Falls, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

HMG Careers

Sales Manager Remote

Portland, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

HMG Careers

Sales Representative Remote

Portland, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

HMG Careers

Sales Consultant Remote

Auburn, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

HMG Careers

Sales Consultant Remote

North Windham, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

HMG Careers

Sales Consultant Remote

Steep Falls, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

HMG Careers

Sales Consultant Remote

South Windham, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

HMG Careers

Sales Consultant Remote

South Portland, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

HMG Careers

Remote Sales Representative

Saco, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

HMG Careers

Remote Sales Representative

Biddeford, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

HMG Careers

Sales Coordinator Remote

Steep Falls, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

HMG Careers

Sales Coordinator Remote

Portland, ME · Remote

$69K/yr

Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

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Showing results 1-20

All JobsScheduling JobsRemote Scheduling Assistant JobsRemote Scheduling Assistant Jobs in Portland, ME

Remote Scheduling Assistant information

See Portland, ME salary details

$11

$20

$28

How much do remote scheduling assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for remote scheduling assistant in Portland, ME is $20.28, according to ZipRecruiter salary data. Most workers in this role earn between $16.73 and $23.12 per hour, depending on experience, location, and employer.

What is a remote scheduling assistant?

A Remote Scheduling Assistant is a professional who manages appointments, meetings, and calendar events for individuals or organizations from a remote location. They use digital tools and communication platforms to coordinate schedules, send reminders, and handle rescheduling or cancellations. This role helps clients save time and stay organized without the need for an in-person assistant. Remote Scheduling Assistants often work for executives, teams, or businesses that require flexible and efficient calendar management.

What are the key skills and qualifications needed to thrive as a remote scheduling assistant?

To thrive as a Remote Scheduling Assistant, you need excellent organizational skills, attention to detail, and proficiency in calendar management, often supported by experience in administrative roles or relevant certifications. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and tools such as Zoom or Slack is typically required. Strong communication, problem-solving abilities, and adaptability help you manage client needs and shifting priorities efficiently. These skills ensure smooth operations, minimize scheduling conflicts, and support effective remote collaboration.

What are the most common challenges faced by remote scheduling assistants, and how can they be overcome?

Remote Scheduling Assistants often face challenges such as coordinating across multiple time zones, managing last-minute changes, and ensuring clear communication with both clients and team members. To overcome these, it's helpful to use reliable scheduling tools, set up clear processes for confirming appointments, and proactively communicate any updates or conflicts. Building strong organizational habits and maintaining flexibility can help ensure smooth scheduling and support the broader team's productivity.

What is the difference between Remote Scheduling Assistant vs Virtual Administrative Assistant?

AspectRemote Scheduling AssistantVirtual Administrative Assistant
CredentialsBasic organizational skills, familiarity with scheduling toolsAdditional skills like email management, data entry, and basic office software
Work EnvironmentPrimarily online, focused on scheduling tasksOnline, with broader administrative responsibilities
Employer & IndustryBusinesses needing appointment coordination, healthcare, consultingVarious industries including legal, real estate, and small business
Search & Comparison IntentLooking for scheduling-specific remote rolesSeeking broader virtual administrative support roles

The main difference is that a Remote Scheduling Assistant specializes in managing appointments and calendars, while a Virtual Administrative Assistant handles a wider range of administrative tasks. Both roles are remote and require organizational skills, but the Virtual Administrative Assistant's duties are more diverse.

What are popular job titles related to Remote Scheduling Assistant jobs in Portland, ME?

For Remote Scheduling Assistant jobs in Portland, ME, the most frequently searched job titles are:

What job categories do people searching Remote Scheduling Assistant jobs in Portland, ME look for?

The top searched job categories for Remote Scheduling Assistant jobs in Portland, ME are:

Remote Scheduling Assistant jobs near you

Remote Phone Booker / Appointment Scheduler

AO Globe Life

Portland, ME • Remote

$17 - $21.50/hr

Full-time

Posted 7 days ago

Job description

Remote Phone Booker / Appointment Scheduler
100% Remote | Work From Home | Flexible Schedule | Training Provided | Entry-Level WelcomeTurn Your Communication Skills Into a Remote Career
Are you great on the phone, organized with follow-up, and comfortable connecting with people throughout the day?
We're expanding our recruiting team and looking for a motivated, dependable Remote Phone Booker / Appointment Scheduler to help connect interested candidates with career opportunities and get them scheduled for the next step in our hiring process.
You'll work with warm leads-individuals who have already applied or expressed interest-so your focus is on making connections, confirming interest, scheduling appointments, and helping candidates successfully move through the interview process.
No previous recruiting or appointment-setting experience is required. Training and ongoing support are provided.Why This Opportunity Stands Out
• 100% Remote / Work From Home
• Warm Candidate Leads
• No Random Cold Calling
• Flexible Scheduling
• Training & Ongoing Coaching
• Entry-Level Friendly
• Recruiting & Career Growth Opportunities📞 What You'll Do
As a Remote Phone Booker / Appointment Scheduler, you'll play an important role in keeping our recruiting pipeline active, organized, and moving forward.Candidate Outreach & Scheduling
  • Make outbound calls to candidates who have already applied or expressed interest
  • Introduce yourself and create a friendly, professional first impression
  • Confirm candidate interest and availability
  • Schedule interviews and appointments using our online calendar system
  • Help candidates select available appointment times
  • Send or communicate appointment information and next steps
  • Confirm upcoming appointments
  • Follow up with candidates who missed previous meetings
  • Assist candidates who need to reschedule
  • Answer basic questions regarding the scheduling and interview process
Follow-Up & Candidate Support
  • Maintain consistent communication with prospective candidates
  • Track call attempts, responses, and appointment outcomes
  • Maintain accurate candidate notes
  • Update information in our recruiting and scheduling systems
  • Communicate professionally through phone, email, and text when appropriate
  • Maintain organized follow-up lists
  • Collaborate with recruiters and hiring managers
  • Help improve appointment attendance and keep the recruiting pipeline moving efficiently
🔥 Warm Leads - No Random Cold Calling
You won't spend your day searching for random people to contact.
Our team provides candidates who have already submitted an application or expressed interest in learning more about our opportunities.
Your role is straightforward:Connect → Confirm Interest → Schedule → Follow Up → Help Candidates Show Up
If you enjoy talking with people and can confidently guide a conversation toward an appointment, this may be an excellent fit.🏠 100% Remote / Work From Home
Work from home while communicating with candidates and collaborating with our recruiting team virtually.
You may use systems such as:
  • Calendly
  • Zoom
  • Email
  • Phone and text
  • Online scheduling platforms
  • Candidate tracking systems
  • CRM/recruiting technology

Training is provided on our systems and processes.⏰ Flexible Scheduling
This role offers scheduling flexibility while still requiring consistency, accountability, and availability during productive candidate-contact hours.
You'll have the independence of remote work while working toward clear activity and appointment goals.
This can be an excellent opportunity for someone who enjoys:
Working Independently + Talking to People + Staying Organized + Reaching Goals + Seeing Measurable Results📚 No Experience? We'll Train You.
Previous experience is helpful, but it isn't required.
Training and coaching may include:
  • Phone scripts and conversation flow
  • Candidate outreach procedures
  • Appointment-setting techniques
  • Professional phone communication
  • Calendly and scheduling systems
  • Candidate follow-up strategies
  • Appointment confirmations
  • Missed-appointment follow-up
  • CRM and recruiting-system procedures
  • Call tracking and documentation
  • Productivity and time-management strategies

We'll provide the process, training, and support. You bring the motivation, professionalism, and consistency.📌 Who We're Looking For
You may be a strong fit if you:
  • Have excellent verbal communication skills
  • Sound friendly, confident, and professional on the phone
  • Are comfortable making a high volume of outbound calls
  • Enjoy talking with different people throughout the day
  • Are organized and detail-oriented
  • Follow up consistently
  • Can work independently without constant supervision
  • Manage your time effectively
  • Are comfortable working toward daily goals
  • Learn new technology quickly
  • Maintain accurate notes and records
  • Are dependable and accountable
  • Have a positive, professional attitude
  • Are coachable and receptive to feedback
💼 Experience That Transfers Well
Experience in any of these areas may be helpful:
  • Appointment Setting
  • Customer Service
  • Recruiting
  • Call Centers
  • Scheduling
  • Reception
  • Administrative Support
  • Inside Sales
  • Lead Follow-Up
  • Client Services
  • Staffing
  • Talent Acquisition
  • Hospitality
  • Retail

Previous experience is not required.
We value communication skills, organization, reliability, professionalism, work ethic, and willingness to learn.📈 Career Growth Opportunities
This position can be a great starting point for someone interested in developing experience within recruiting and talent acquisition.
Strong performers may have opportunities to grow into areas such as:
Phone Booker → Candidate Coordinator → Recruiting Support → Recruiter → Recruiting Leadership
Advancement opportunities are based on performance, consistency, professional development, and business needs.🌟 Why Join Our Team?
You'll become part of a supportive, growth-focused environment where your work directly contributes to the success of our recruiting operation.
Every successful appointment helps:
  • Connect interested candidates with career opportunities
  • Create a positive candidate experience
  • Improve interview attendance
  • Support recruiters and hiring managers
  • Keep the hiring pipeline organized
  • Help individuals take the next step toward a potential new career

Your ability to make the connection and get the appointment scheduled can make a significant difference.💻 Minimum Requirements
Applicants must:
  • Be at least 18 years old
  • Be physically located within the United States
  • Be legally authorized to work in the United States
  • Have a reliable computer or laptop
  • Maintain reliable high-speed internet
  • Have a working headset or microphone
  • Maintain a quiet, professional environment for calls
  • Be comfortable making frequent outbound phone calls
  • Be comfortable using web-based technology
  • Be able to work independently and stay organized
  • Maintain professional communication with candidates
  • Be dependable and consistent with follow-up
🚀 Ready to Put Your Communication Skills to Work?
If you're motivated, dependable, organized, confident on the phone, and ready to help connect people with new career opportunities, we'd love to hear from you.
Apply today with your updated resume to be considered for our Remote Phone Booker / Appointment Scheduler opportunity.Make the Connection. Book the Appointment. Create the Opportunity. Build Your Career From Home. 📞🚀

Apply