Remote Retreat Coordinator Jobs in Reston, VA (NOW HIRING)

The Thurgood Marshall College Fund (TMCF) is the nation’s largest organization exclusively representing the Black College Community. TMCF member schools include publicly supported Historically Black Colleges and Universities (HBCUs), Historically Black Community Colleges (HBCCs), and Predominantly Black Institutions (PBIs).
The Coordinator, Programs provides essential programmatic, logistical, and administrative support across multiple high-impact initiatives. While this role reports to the Senior Director of Programs, it supports several program areas led by different project leads, requiring strong collaboration and adaptability. This position is integral to the successful onboarding of TMCF students into programming, execution of engagement activities, and reporting of key performance indicators that demonstrate outcomes for stakeholders.

The ideal candidate is highly organized, skilled in providing administrative and project management support across multiple initiatives, and deeply committed to advancing opportunities for students and alumni within the HBCU community. They take pride in transforming plans into meaningful experiences tracking milestones, managing logistics, and supporting programs that deliver measurable impact for students, alumni, and employer partners.

Reports To:
Senior Director of Programs

Key Responsibilities:

Program Coordination & Student Engagement 

• Engage and support students and alumni through relationship-building that encourages ongoing participation and connection to TMCF programs.

• Serve as a supportive point of contact for Fellows, providing encouragement and ensuring seamless communication across cohorts.

• Coordinate and execute virtual and in-person programming, including onboarding, scheduling, logistics, and follow-up communications.
  

• Track participation and engagement across multiple programs, managing rosters, monitoring attendance, and collecting feedback through surveys and post-event evaluations.

• Support alumni and broader student engagement by assisting with outreach, event coordination, and integration of skill-building and coaching opportunities.

Data Collection, Reporting & Partner Support 

• Collect, organize, and maintain accurate data on student participation, progress, and satisfaction to support program tracking and reporting.

• Update shared systems and CRMs with current engagement metrics, ensuring reliable performance data and talent pipeline records.

• Assist with compiling insights and summaries for funders, stakeholders, and internal teams, helping to highlight student outcomes and program impact.

• Support the development of reports, deliverables, and engagement materials—including tracking sheets, dashboards, and funder summaries.

• Coordinate scheduling, logistics, and follow-up for partner and stakeholder meetings to ensure clear communication and timely follow-through.
  

Operational & Cross-Team Collaboration 

• Participate in quarterly team check-ins and divisional meetings to track progress toward key performance indicators (KPIs) and organizational goals.

• Support planning and execution of team retreats, training, and internal meetings that strengthen collaboration and program alignment.

• Contribute to internal documentation and knowledge management efforts to ensure consistency and continuity across programs.

• Collaborate with colleagues to streamline workflows, improve cross-functional communication, and advance TMCF’s overall program impact and visibility.

General Responsibilities:

• Provide administrative and logistical support for meetings and events, including scheduling, agenda preparation, and note-taking.

• Assist in drafting, editing, and proofreading student- and partner-facing materials to ensure clarity and accuracy.

• Coordinate communications and logistics with school partners, vendors, and other external stakeholders as needed.

• Perform additional duties and special projects as assigned to support program and organizational priorities.

Required Competencies and Qualifications:

• Bachelor’s degree required.

• 3–5 years of experience in program coordination, student engagement, higher education, or nonprofit environments.

• Experience with data entry, and reporting preferred; familiarity with CRMs or talent platforms a plus.

• Strong communication skills and the ability to manage multiple priorities with attention to detail.

• Proficiency with Microsoft Office and Google Suite; comfortable learning new platforms.

• Ability to work independently while contributing to team-based goals.

• Commitment to upholding the values of equity, excellence, and service.

• Willingness to work evenings or weekends for key events or deadlines as needed.

This is a remote-eligible role; however, the successful candidate must demonstrate consistent professionalism, responsiveness, and accountability in a virtual work environment.

Additional Information:
Employment Type: Full-time
Manages Others: No
Location: Remote
Travel: Up to 20% for in-person events, trainings, and team meetings, as needed.

Salary: Commensurate with experience
Start Date: TBD
Benefits: Health, Dental, FSA, 403(b), 3% Bonus Potential