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Polycam is a remote-first, Series A SaaS company building 3D capture and spatial computing tools. We have a team of ~38 people, operate with a high bar for accountability and financial discipline, and are navigating our path to operating cash flow positivity. We recently completed our first PwC audit and maintain our financial stack on QuickBooks, Ramp (AP and corporate cards), Gusto (HRIS), and Fathom (reporting and forecasting).

We need an experienced strategic finance contractor who can build and own an accurate, forward-looking financial model for Polycam from the ground up. Our current forecasting infrastructure lacks the rigor and cross-functional input required to support informed strategic decisions. This role exists to fix that.

This is not a bookkeeping role. This is not a CFO role. This is a hands-on role who can build a clean, assumption-driven forecast, collaborate with our Go-to-Market, Product, and Operations teams to ground it in reality, and maintain it on an ongoing basis.

Financial Model Build (Upfront - Substantial)

• Construct a 24-month rolling financial model from scratch, incorporating historical actuals from QuickBooks and Fathom
• Build bear / base / bull scenario cases with clearly articulated assumptions and risk factors for each
• Model revenue by business line (e.g., basic, business, enterprise), incorporating LTV, CAC, payback period, and gross margin by segment
• Incorporate Apple, Google Play, and Stripe commission structures and net revenue impact accurately
• Integrate future product launches and planned pricing changes into the forward forecast, using impact estimates provided by the Product team (see Cross-Functional Input Process below)
• Define and align on profitability definitions (EBITDA vs. operating cash flow vs. net profit) and set a realistic, defensible path to each

Cross-Functional Input Process

• Work directly with the Go-to-Market team (Marketing, Sales and Customer Success) to gather pipeline, expansion, and churn inputs
• Partner with Product to translate planned feature launches and pricing changes into quantified revenue/cost impact estimates - Product owns the estimate, the modeler owns encoding it into the forecast
• Partner with HR and People Operations to incorporate headcount plan, comp changes, and hiring/attrition assumptions
• Ensure all major forecast drivers are validated by the relevant business leads before being encoded in the model - no assumptions made in isolation

Fathom Integration and Maintenance

• Upload and maintain the validated forecast directly in Fathom on a monthly basis
• Ensure actuals-to-forecast variance is visible, tracked, and explained each month
• Own ongoing monthly and quarterly model tune-ups as the engagement tapers from the intensive build phase
• Support the build of an employee-facing financial dashboard (cash on hand, runway, burn rate, pre/post-RIF context) with high visual fidelity

Communication and Accountability

• Present the model and its assumptions clearly to executive stakeholders and investors - you must be able to walk through every line item
• Flag deviations from forecast proactively; come with a recommended course-correction when you do
• Produce a written model narrative that documents assumptions, methodology, and scenario logic for internal reference

Required

• 7-10 years of financial modeling experience; investment banking, FP&A, or venture-backed startup background strongly preferred
• Expert-level Google Sheets - you are a spreadsheet jockey; this role is hands-on and detail-driven
• Demonstrated experience building 3-statement models (P&L, balance sheet, cash flow) from scratch
• Direct experience with SaaS metrics: ARR/MRR, NRR, churn, CAC, LTV, payback period, rule of 40
• Strong familiarity with app store economics: Apple App Store, Google Play, and Stripe commission structures and net revenue treatment
• Comfortable working in a remote, lean startup environment with limited hand-holding
• Strong communicator - you can translate a complex model into a clear narrative for a non-finance audience

Strongly Preferred

• Experience supporting Series A or B SaaS companies
• Prior work with remote-first, tech-forward teams
• Fathom experience or ability to quickly ramp on it
• Familiarity with QuickBooks Online, Ramp, and Gusto data structures
• Experience supporting a board reporting cycle or investor relations process

Phase 1 - Model Build (Weeks 1-8, fixed price)

Polycam has existing financial forecasts, but confidence in their assumptions and methodology is low. The first priority is a rapid assessment of what exists - not a blank-slate rebuild for its own sake, but an honest evaluation of what can be preserved, what must be reworked, and where the gaps are. From there, the modeler will gather validated inputs from GTM, Product, HR, and Operations; pressure-test assumptions; and produce a rebuilt or substantially revised model with documented logic. We expect this phase to take approximately 6-8 weeks depending on the complexity of existing materials and availability of stakeholders.

This phase is scoped as a fixed-price engagement, estimated off ~30-40 hrs/month, rather than open-ended hourly billing. Payment is tied to two milestones:

• Milestone 1: Input validation: a portion of the fixed fee is paid once GTM, Product, HR, and Operations inputs have been gathered and validated by the relevant business leads
• Milestone 2: Delivery: the remainder is paid on delivery of the completed 3-scenario model, live in Fathom

This ties payment to checkable deliverables rather than hours logged, and gives us an early signal at Milestone 1 if the engagement is stalling.

Phase 2 - Ongoing Maintenance (retainer, est. 10-15 hrs/month)

Once the model is validated and live in Fathom, the engagement shifts to a straightforward monthly retainer covering actuals review, assumption refresh, variance commentary, and forecast update. Quarterly deep-dives (est. 20-25 hrs) to align with board prep cycles and investor reporting are billed separately, outside the retainer. The modeler is expected to flag material deviations proactively and come with a recommended response - not wait to be asked.

Horizon & Meetings

• Model must maintain a live 24-month forward view at all times
• Monthly forecast review with executive team; quarterly deep-dive with CEO and investor prep as needed

• Fathom for primary forecast and reporting interface; model lives here
• QuickBooks Online for source of truth for actuals
• Ramp for AP, bill pay, and corporate card transactions
• Gusto for headcount, comp, and payroll data
• Excel / Google Sheets for model development and scenario work

The right person for this role will move quickly to establish credibility with our executive team and investors. Within 90 days, we expect a validated model with three scenarios, uploaded to Fathom, that our CEO can present with confidence. You will be known for accuracy, accountability, and speed of communication.

We are not looking for a consultant who produces a deliverable and disappears. This is an ongoing relationship with a company that takes its financial health seriously and wants a trusted modeler in its corner.

This is a fractional/contract position, with an hourly pay of $65-$85/hour. We take into consideration an individual's background and experience in determining final salary; therefore, base pay offered may vary considerably depending on job-related knowledge, skills, and experience.