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Remote Personal Assistant Jobs in Portland, ME (NOW HIRING)

Lantern

Strategy Analyst

Auburn, ME · Remote

INCLUSION is a core tenant of your personal beliefs. A diverse and inclusive environment is ... This is a remote-first role with occasional (~1x month) travel. Responsibilities and Duties:

Lantern

Strategy Analyst

Biddeford, ME · Remote

INCLUSION is a core tenant of your personal beliefs. A diverse and inclusive environment is ... This is a remote-first role with occasional (~1x month) travel. Responsibilities and Duties:

Lantern

Strategy Analyst

South Portland, ME · Remote

INCLUSION is a core tenant of your personal beliefs. A diverse and inclusive environment is ... This is a remote-first role with occasional (~1x month) travel. Responsibilities and Duties:

Lantern

Strategy Analyst

Portland, ME · Remote

INCLUSION is a core tenant of your personal beliefs. A diverse and inclusive environment is ... This is a remote-first role with occasional (~1x month) travel. Responsibilities and Duties:

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Remote Personal Assistant information

See Portland, ME salary details

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How much do remote personal assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for remote personal assistant in Portland, ME is $23.70, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $26.54 per hour, depending on experience, location, and employer.

What is a remote personal assistant?

A remote personal assistant is a professional who provides administrative, organizational, or personal support services to clients from a remote location, typically working online. Their tasks can include managing schedules, handling emails, booking travel, conducting research, and assisting with other day-to-day activities. Remote personal assistants use various digital tools and communication platforms to stay connected with their clients and deliver efficient support. This role allows for flexibility in work location and is popular among clients and assistants seeking adaptable work arrangements.

What does a remote personal assistant do?

As a remote personal assistant, you work from home to provide online administrative and clerical support to a business owner, executive, freelancer, or other clients. You typically take calls, answer emails, schedule appointments, and coordinate travel arrangements. You may have a range of other duties based on your qualifications or background, as well as the needs of your client. For example, you may manage social media accounts, plan events, or fulfill basic digital marketing tasks. Your responsibilities may also include content creation, research, and finance management. In general, you take care of the tasks that your client neither wants nor has the time to do.

How does a remote personal assistant typically coordinate tasks and maintain effective communication with clients?

As a remote personal assistant, you'll primarily use digital tools such as email, messaging platforms, and project management software to stay organized and connected with your clients. Establishing clear communication protocols—like regular check-ins or scheduled updates—is essential for aligning on priorities and deadlines. You may also encounter challenges related to different time zones or rapidly changing client needs, so flexibility and proactive communication are key. Collaborating closely with your client, and sometimes with other team members or stakeholders, ensures you can anticipate needs and address issues promptly.

What are the key skills and qualifications needed to thrive as a remote personal assistant, and why are they important?

To thrive as a Remote Personal Assistant, you need excellent organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by prior experience or relevant training. Familiarity with digital tools such as calendar management software, cloud-based file sharing, and communication platforms like Slack or Zoom is essential. Strong time management, discretion, and proactive communication are soft skills that set top candidates apart. These competencies are crucial for efficiently supporting clients remotely, ensuring tasks are completed accurately and maintaining professional trust.

What is the difference between Remote Personal Assistant vs Virtual Executive Assistant?

AspectRemote Personal AssistantVirtual Executive Assistant
CredentialsBasic administrative skills, sometimes certifications in office softwareAdvanced organizational skills, often with executive support experience
Work EnvironmentRemote, often supporting individuals or small businessesRemote, supporting executives or senior management
Employer & IndustryIndividuals, small businesses, entrepreneursCorporations, startups, executive teams
Search & Comparison IntentLooking for general administrative support rolesSeeking high-level administrative support for executives

Remote Personal Assistants typically handle basic administrative tasks for individuals or small businesses, while Virtual Executive Assistants provide more specialized support to executives and senior management. Both roles are remote and require strong organizational skills, but the Virtual Executive Assistant often requires more experience and advanced skills.

Is it possible to be a remote personal assistant?

Yes, remote personal assistant roles are common and involve providing administrative support, scheduling, and communication tasks from a location outside of an office. These jobs often require strong organizational skills, proficiency with digital tools, and reliable internet access.
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Cities near Portland, ME with the most Remote Personal Assistant job openings:

Remote Personal Assistant jobs near you
Infographic showing various Remote Personal Assistant job openings in Portland, ME as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% Remote job distribution, with an average salary of $49,305 per year, or $23.7 per hour.

Federal Programs Business Development / Program Manager - Architecture & Engineering Services

Wood Plc

Portland, ME • On-site, Remote

Full-time

Re-posted 4 days ago

Key responsibilities

  • Lead strategic business development and oversee execution of Federal A-E services across various federal client contracts

  • Identify, develop, and expand business development opportunities across DoD and Civilian agencies including US Air Force, USACE, NAVFAC, DOI, GSA, DHS, FHWA, and other agencies

  • Serve as program manager and/or work with project managers to drive sales and execution on active federal A-E contracts

Job description

Overview / Responsibilities

Wood Environment & Infrastructure Solutions has a career opportunity for a Federal Programs Business Development/Program Manager - Architecture and Engineering (A-E) Services to provide leadership across Wood's Federal A-E program - including strategic business development and overseeing execution of Federal A-E services.

Location:

Work location is flexible and can be remote from anywhere in the US

Key Responsibilities:

  • Lead strategic business development and oversee execution of Federal A-E services across various federal client contracts
  • Identify, develop, and expand business development opportunities across DoD and Civilian agencies including US Air Force, USACE, NAVFAC, DOI, GSA, DHS, FHWA, and other agencies
  • Serve as capture manager and assist in the preparation of major proposals and/or task order bids
  • Serve as program manager and/or work with project managers to drive sales and execution on active federal A-E contracts
  • Provide proactive client management to align expectations, contract requirements, budgetary constraints, and maximize CPARS
  • Routinely provide independent technical review and Quality Assurance on federal A-E projects
  • Assist in the development of technical project approach, schedule, budget, health and safety considerations, etc. for projects of varying types and complexities
  • Support federal account managers in developing strategic relationships necessary to preposition for Federal A-E contracts
  • Promote industry engagement through participation with the Society of American Military Engineers (SAME), Design Build Institute of America (DBIA) and other relevant organizations
  • Provide leadership across Wood's Federal A-E program - promoting client focused delivery and mentoring project staff on federal AE delivery standards
Skills / Qualifications

Minimum Qualifications:

  • Minimum 15 years supporting AE project delivery, including 10+ years relevant experience supporting the Federal Government with AE requirements (DBB or DB)
  • Bachelor's degree in architecture or engineering with current registrations
  • Direct experience with federal DoD and civilian agency delivery standards
  • Experience working collaboratively with multiple stakeholders to provide cost efficient design solutions for facility restoration and rehabilitation
  • Proficient in current digital modeling applications including Revit, AutoCAD, SketchUp, and Adobe Creative Suite
  • Experience in all phases and technical aspects of facility design, from programming through post construction services
  • Must be a US Citizen
  • Ability to travel (client/internal meetings, conferences, project sites, etc.)
  • Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy

Preferred Qualifications:

  • Relevant experience supporting USACE, USAF, DHS, GSA, and/or DOI
  • Experience providing rehabilitation and modernization upgrades to existing facilities while preserving historical structures and landscapes
  • Proven leader with a strong background in strategic planning, business development, capture management, and execution of complex A-E projects/programs
  • Exceptional interpersonal, presentation, and organizational skills
  • Ability to build rapport and a trust with key clients, executive leaders, and team members
  • Be positive, persuasive, open, and professional with both internal and external stakeholders
  • Possess a collaborative and team-oriented attitude, driven by the success of Wood, and not merely personal results
Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Employment Type: OTHER

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