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Associate,Fiscal Sponsorship & Operations

Department:Fiscal Sponsorship
Reports To: Vice President, Fiscal Sponsorship
FLSA Status:Full-Time, Exempt
Location:Remote -United States (excluding WA, CA, and NY)

Position Summary

TheAssociate, Fiscal Sponsorship & Operations plays a critical role in supporting and scaling EarthShares Fiscal Sponsorship Program andbroader operations. This position combines project/account management,operational execution, and financialsupportto ensure strong service delivery, compliance, and sustainable program growth.

With a rapidly expanding portfolio of fiscally sponsoredprojectsthisrole is essential tomaintainingresponsiveness,strengthening operational support,and enhancing the overallpartnerexperience.

This positionwill serve as a key point of contact for projects and stakeholders while managing day-to-day administrative workflows, supportingprojectonboardingprocedures,andassistingwithoperational andaccounting processes. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced, mission-driven environment and enjoys balancingpartnerservice with operational execution.

Key Responsibilities

1. Fiscal Sponsorship Program Operations

• Support day-to-day management of the Fiscal Sponsorship portfolio, ensuring high-quality service and responsiveness
• Monitor and manage theFiscalSponsorshipinbox, triaging and responding topartner inquiries
• Support Accounts Payableand contractingprocesses
• Assistwith project onboarding, including documentation, compliance setup, and systems entry
• Assistwith projectoffboarding, transferring assets, closing accounts, final reporting, and releasing projects thatexit the program
• Support ongoing contractor and employee onboarding and management for fiscally sponsored projects
• Maintainaccurateproject records across platforms (e.g., Salesforce,Airtable, financial systems)
• Help ensure projects meetreportingand operational requirements

2. Partnerships & Account Management Support

• Serve as a frontline contact for fiscally sponsored projects, providing responsive, solutions-oriented support
• Assistin reviewing new project applications and conducting initial due diligence
• Support grantmaking and proposal review processes (both inbound and outbound)
• Helpmaintainstrong relationships with project leaders and stakeholders through consistent communication
• Contribute to improving the overall client/service experience

3. Operations & Accounting Support

• Set up projects and their employees and contractors across multiple platforms and systems
• Assistin onboarding fiscal sponsorship employees and contractors intoappropriate systems
• Provide backup support across finance, operations, and programs during peak periods or staff absences
• Handle ad hoc requests from leadership that fall outside defined workflows
• Receive, sort, and log incoming physical mail
• Monitor and triage shared voicemail, returning or routing calls as appropriate
• Support Accounts Payable processes, including invoice collection, expense coding, approvals, data entry, credit card processing, and reimbursement requests.
• Assistwith bank reconciliations
• Support accuracy and coordination between fiscal sponsorship,operationsand finance
• Assistwith tracking project expenses, payments, and financial documentation
• Identifyopportunities to improve financial workflows and internal controls
• Track and document funding activities and donor information
• Supportannual audit (pulling documentation, reconciling schedules, coordinating with auditors) as it relates to the Fiscal Sponsorship programming.

4. Systems, Process Improvement & Capacity Building

• Support implementation and management of tools such asAirtableor other workflow/ticketing systems
• Identifyand implement process improvements to increase efficiency and scalability
• Help document and standardize workflows for fiscal sponsorship operations
• Contribute to building a best-in-class fiscal sponsorship infrastructure
• Assistin evaluating technology solutions to support program growth

5. Data Management, Reporting & Compliance

• Maintainaccurateand up-to-date data across systems, ensuring consistency and integrity
• Support tracking of portfolio metrics, workload, and program performance
• Assistinidentifyingrisk areas and ensuring compliance with internal and external requirements
• Track legal agreements between EarthShare and vendors, contractors, and projects
• Prepare internal reports and summaries as needed

6. Cross-Functional Collaboration

• Work closely withAccounting/Finance and Operations teams
• Coordinate with leadership on priorities, workload management, and growth planning
• Contribute to organizational culture, transparency, and continuous improvement

Required Skills & Abilities

• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced, evolving environment
• Excellent customer service and relationship management skills
• Financial aptitude; experience with accounts payable and reconciliationspreferred
• Strong written and verbal communication skills
• Proactive problem-solving mindset with a focus on efficiency and scalability
• High levelof accountability and ability to work independently

Technical Proficiency

• Experience with financial tools (e.g., Sage Intacct,Ramp,or similar) preferred
• Familiaritywith Deel or contractor payment platforms a plus
• Experience with CRM systems (Salesforce preferred)
• Comfort learning and implementing new tools (e.g.,Airtable)
• Proficiencyin Microsoft Office

Education & Experience

• Bachelors degree or equivalent experience
• 1-3years of experiencein nonprofit operations, partnerships, finance support, or program management
• Experience with fiscal sponsorship, grantmaking, or nonprofit finance/operations strongly preferred

Compensation and Benefits

This is a full-time, exempt, remote, and benefit-eligible position. Candidates must be based in the United States.

EarthShare offers a competitive benefits package, including:

• Medical, dental, and vision coverage; 85% employer-paid for employees and 35% employer-paid for dependents
• Health Reimbursement Arrangement (HRA) and Flexible Spending Account (FSA) options
• 403(b) retirement plan with employer contributions of up to 10% of salary after one year of service, subject to plan termswith100% vesting option after three years of service.
• 15 days of paid time off annually
• Employer-paid Short-Term and Long-Term Disability insurance
• Employer-paid Life and Accidental Death & Dismemberment (AD&D) coverage

To Apply

Applications will be reviewed on a rolling basis. Interested candidates shouldsubmita resume and a letter of interest describing their qualifications, relevant accomplishments, and interest in EarthShares mission and growth.

Applicants who requirea reasonableaccommodation toparticipatein the application or interview process should contactmasoom@earthshare.org to request accommodation.EarthShare is committed to providing reasonable accommodations.

Equal Employment Opportunity

EarthShare is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, related medical conditions, and lactation), national origin, age (40 or older), disability, genetic information, sexual orientation, gender identity or expression, natural hair or protective hairstyle, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. EarthShare is committed to an inclusive workplace and welcomes applications from candidates of all backgrounds and lived experiences.