Remote File Clerk Jobs in Whitby, ON (NOW HIRING)

Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity as a full-time Governance & Compliance Law Clerk to join our Corporate Services Department within the Business Law group.   This role is open as a replacement for an existing position. 

What You’ll Do

• Provide corporate compliance and annual maintenance support for client entities.
• Prepare and file annual returns and related corporate filings.
• Draft routine corporate resolutions and minutes.
• Process routine corporate changes and updates to entity records.
• Prepare incorporation and organization documentation, as required.
• Complete extra-provincial registrations and related filings.
• Complete business name registrations and renewals.
• Prepare straightforward amendments and related supporting documentation.

• Review, analyze, and summarize corporate search results.
• Support senior law clerks with basic minute book reviews and related remediation and updates.
• Maintain and update corporate databases to ensure accurate, current records.
• Enter daily time dockets for work performed, in accordance with firm standards.
• Perform other duties, as assigned by the Manager, Corporate Services (Toronto).

What You Bring

• Law Clerk/Paralegal Diploma and/or degree from an accredited university or college program (or equivalent, related experience).
• At least 2 years of relevant experience in a Law Clerk, Paralegal, or similar role, ideally with a focus in Business Law.
• Working knowledge of corporate governance requirements and compliance best practices.
• Proficiency with Microsoft 365 (Word, Excel, Outlook), iManage, Adobe Professional, and virtual collaboration tools (e.g., Microsoft Teams).
• Experience with cloud-based corporate data management software (e.g., MinuteBox) is considered an asset.
• Strong written and verbal communication skills, with a high degree of accuracy and attention to detail.
• Excellent organizational and prioritization skills, with the ability to manage competing deadlines, remain composed under pressure, and consistently present a professional image.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

Salary range - $70,000-$78,000 annually

McMillan = You

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. Click on the Apply Now button.

At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.