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Remote Executive Assistant Jobs in Sebastopol, CA

BoxPower

FP&A Director

Bodega Bay, CA · Remote

... goes to the executive team and Board of Directors. The FP&A Director owns the planning and ... This role is fully remote or hybrid eligible. Key Responsibilities: Project Finance Modeling * Own ...

BoxPower

FP&A Director

Bodega Bay, CA · On-site +1

... goes to the executive team and Board of Directors. The FP&A Director owns the planning and ... This role is fully remote or hybrid eligible. Key Responsibilities: Project Finance Modeling * Own ...

ABB

Senior Leader, U.S. Trade Compliance Program

CA · Remote

Remote {#LI-Remote} This role is contributing to the Country Trade Compliance group in the United ... Develop metrics and executive reporting to provide leadership visibility into compliance program ...

Doxel

Full Stack Software Engineer

Bodega Bay, CA · Remote

$150K - $165K/yr

From hospitals to data centers, and from field leaders to executive teams, Doxel is used every day ... Remote first culture (for most roles) * Comprehensive Health Insurance (Medical, Dental, Vision)

BPM LLP

Tax Intern (January 2027)

Santa Rosa, CA · On-site +1

$29 - $33/hr

You will engage in regional intern events, executive speaker sessions with firm partners, and ... Champion sustainable workplace practices by supporting remote-first operations, promoting paperless ...

All JobsExecutive JobsRemote Executive Assistant JobsRemote Executive Assistant Jobs in Sebastopol, CA

Remote Executive Assistant information

See Sebastopol, CA salary details

$33.3K

$71.5K

$113.7K

How much do remote executive assistant jobs pay per year?

As of Aug 24, 2026, the average yearly pay for remote executive assistant in Sebastopol, CA is $71,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,400.00 and $83,200.00 per year, depending on experience, location, and employer.

What is a remote executive assistant?

A Remote Executive Assistant is a professional who provides administrative and organizational support to executives or high-level managers from a remote location, rather than working on-site in an office. Their tasks often include managing schedules, handling correspondence, making travel arrangements, organizing meetings, and assisting with various projects. By working remotely, they leverage technology to communicate and collaborate effectively with executives and teams. This role requires strong organizational skills, discretion, and the ability to work independently. Remote Executive Assistants help executives save time and operate more efficiently, regardless of geographical location.

What does a remote executive assistant do?

As a remote executive assistant, your responsibilities are to assist an executive with a variety of administrative tasks, such as maintaining a schedule of meetings, booking travel, and completing various forms of paperwork. Because you are a remote executive assistant, you fulfill most of your duties online over the computer or through a virtual help platform. Remote executive assistants sometimes work for a single client, while others may assist numerous executives during the day. Your exact duties can vary significantly based on the needs of your employer. Some may let you work from home exclusively, but others may ask you to come into an office on a regular schedule.

What are the key skills and qualifications needed to thrive as a remote executive assistant, and why are they important?

To thrive as a Remote Executive Assistant, you need exceptional organizational skills, attention to detail, and proficiency in calendar and email management, often supported by prior administrative experience or a relevant degree. Familiarity with tools like Microsoft Office, Google Workspace, Zoom, and project management platforms such as Asana or Trello is typically expected. Excellent communication, discretion, and proactive problem-solving are crucial soft skills for building trust and supporting executives virtually. These abilities are vital for efficiently managing executive workloads and maintaining smooth operations in a remote setting.

How do remote executive assistants effectively manage communication and priorities for multiple executives across different time zones?

Remote Executive Assistants often support executives who are located in different regions, which requires strong organizational skills and proactive communication. They typically use shared calendars, project management tools, and regular check-ins to stay aligned with each executive’s priorities and schedules. Coordinating across time zones can be challenging, but setting clear expectations, establishing preferred communication channels, and utilizing scheduling tools helps ensure nothing falls through the cracks. Flexibility and the ability to anticipate needs are key to thriving in this dynamic environment.

What do remote executive assistants make?

Remote executive assistants typically earn between $20 and $50 per hour, with annual salaries ranging from approximately $40,000 to $100,000 depending on experience, location, and responsibilities. Compensation can also include benefits such as flexible schedules and opportunities to work with multiple clients.
More about Remote Executive Assistant jobs

What job categories do people searching Remote Executive Assistant jobs in Sebastopol, CA look for?

The top searched job categories for Remote Executive Assistant jobs in Sebastopol, CA are:

What cities near Sebastopol, CA are hiring for Remote Executive Assistant jobs?

Cities near Sebastopol, CA with the most Remote Executive Assistant job openings:

Remote Executive Assistant jobs near you
Infographic showing various Remote Executive Assistant job openings in Sebastopol, CA as of August 2026, with employment types broken down into 2% As Needed, 68% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $71,476 per year, or $34.4 per hour.

Operations Specialist (CA applicants ONLY)

Executive Functions

Petaluma, CA • Remote

$30 - $40/hr

Part-time

Medical, Retirement

Re-posted 9 days ago

Job description

Title: Operations Specialist

Company: Executive Functions, Inc. (dba EF Specialists)

Location: Fully remote

Monday - Friday 9 AM - 3 PM PST

Employment Type: Part-Time Employee (24-30 Hours/Week)

Compensation: $30-40 per hour, DOE, plus benefits

Start Date: August 25th, 2026


Who We Are

At EF Specialists, we help middle school, high school, and college students develop the executive function skills they need to thrive in school and beyond.

Through individualized coaching, family collaboration, and evidence-based strategies, we empower students with ADHD, learning differences, autism, and other executive functioning challenges to become more confident and independent learners.


We are looking for an exceptionalOperations Specialist to join our growing team. This is a high-impact, customer-service-focused role working with clients, families, students, our coaching team, school districts, and professional partners.

If you are organized, proactive, tech-savvy, and enjoy wearing multiple hats in a fast-paced, mission-driven organization, we would love to meet you.


Position Summary

The Operations Specialist supports the day-to-day operations of EF Specialists across client service, onboarding, billing, compliance, technology, and team support.


This role works closely with senior management to ensure processes run smoothly, clients receive excellent service, and the team has the operational support needed to succeed.


Key Responsibilities

Client Service & Onboarding

  • Serve as a responsive point of contact for clients and families.
  • Support new client onboarding and ensure required documentation is complete.
  • Respond to questions regarding scheduling, services, billing, and general operations.
  • Maintain accurate client records and follow up on outstanding items.

Billing & Financial Support

  • Manage and support client billing processes.
  • Review bi-weekly TutorBird billing for accuracy.
  • Respond to client questions regarding invoices and payments.
  • Track outstanding balances and assist with accounts payable and reimbursements.
  • Support financial reporting and data collection.

Operations & Compliance

  • Maintain and improve company processes and SOPs.
  • Assist with school district contracts, compliance, and billing.
  • Track insurance, licenses, certifications, and renewal deadlines.
  • Maintain accurate organizational records.
  • Identify opportunities to improve workflows and efficiency.

Technology & Systems

Become proficient in EF Specialists' systems, including:

  • TutorBird
  • Google Workspace
  • BambooHR
  • QuickBooks Online
  • PeopleKeep
  • Zoom and Google Meet
  • Excel and Google Sheets

Provide basic troubleshooting, training, and support to team members.

Team & Management Support

  • Support HR and administrative activities as needed.
  • Assist with meetings, events, and special projects.
  • Help management track operational goals and KPIs.
  • Provide day-to-day problem-solving and operational support to the team.
  • Complete additional responsibilities as assigned by management.

Qualifications

  • Bachelor's degree preferred.
  • At least 3 years of experience in operations, administration, customer service, billing, or a related field.
  • Strong organizational and customer service skills.
  • Excellent written and verbal communication.
  • Strong Excel and Google Sheets skills.
  • Comfortable learning and managing multiple technology systems.
  • Experience with billing, HR, compliance, or financial administration is a plus.
  • Ability to work independently, manage multiple priorities, and meet deadlines.
  • Strong judgment, problem-solving skills, and attention to detail.
  • Ability to handle confidential information professionally.
  • Positive, collaborative, proactive, and responsive.


Benefits:

  • Full Remote
  • 401K Match
  • Health care reimbursement for 30+ hours
  • Technology Reimbursement


The Ideal Candidate

You are a self-starter and problem-solver who enjoys helping people and making things run smoothly. You are comfortable managing multiple priorities, learning new systems, improving processes, and stepping in wherever needed.

Most importantly, you understand that great operations create great client experiences and are excited to contribute to a company that helps students become more confident and independent learners.


Ready to Join Us?

If you read this and thought,"That's me," we'd love to hear from you. Send us your resume and a cover letter on why you would be a great fit.

Learn more about EF Specialists: https://www.efspecialists.com/


Apply