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Remote Electronic Document Management Jobs in California

Prismatik

Document Control Specialist

Irvine, CA · On-site +1

$23 - $25/hr

Processes review and approval workflows in electronic document management system. * Reviews ... Remote or hybrid arrangements are not available. Employment Type: full-time

SYSTRA

Use Electronic Document Management Systems (EDMS) and Project Management Information Systems (PMIS) such as SharePoint, ProjectSight, e-Builder, ProjectWise, or similar platforms for document ...

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Remote Electronic Document Management information

What is remote electronic document management?

Remote Electronic Document Management refers to the process of organizing, storing, and managing digital documents from a location outside of a traditional office setting. This role often involves using specialized software to handle, track, and secure electronic files, enabling businesses to maintain efficient operations even when employees are working remotely. Key tasks may include scanning paper documents, implementing digital workflows, ensuring compliance with data security regulations, and providing access controls. Professionals in this field play a crucial role in helping organizations transition to paperless environments and improve document accessibility and collaboration.

What are the key skills and qualifications needed to thrive in remote electronic document management?

To thrive as a Remote Electronic Document Management Specialist, you need strong organizational skills, attention to detail, and familiarity with document control protocols, often supported by experience or training in records management. Proficiency with electronic document management systems (EDMS) such as SharePoint, DocuWare, or M-Files, and understanding of file security standards are typically required. Excellent communication, time management, and problem-solving skills are essential for effective collaboration and issue resolution in a remote environment. These skills ensure accurate document handling, secure information flow, and efficient support of business operations from a distance.

What are some common challenges faced in remote electronic document management and how can they be addressed?

One common challenge in remote electronic document management is ensuring the security and confidentiality of sensitive information while working outside a traditional office. Team members must follow strict protocols for document access, version control, and secure sharing, often using specialized software. Another challenge is maintaining effective collaboration and communication with colleagues, which can be managed through scheduled virtual meetings and clear documentation practices. Staying organized and adapting to evolving technologies are also key for success in this role.

What is the difference between Remote Electronic Document Management vs Remote Data Entry Specialist?

AspectRemote Electronic Document ManagementRemote Data Entry Specialist
CredentialsTypically requires knowledge of document management systems, basic IT skillsOften requires fast typing skills, attention to detail, and basic computer skills
Work EnvironmentUses document management software, collaborates with teams on document workflowsPrimarily works with data input, spreadsheets, and databases
Industry UsageCommon in legal, healthcare, finance sectorsWidely used across various industries for data processing

Remote Electronic Document Management involves organizing, storing, and retrieving digital documents using specialized software, often within specific industries. Remote Data Entry Specialists focus on inputting data into systems, emphasizing speed and accuracy. While both roles require computer skills, Electronic Document Management emphasizes document workflows, whereas Data Entry centers on data accuracy and speed.

What cities in California are hiring for Remote Electronic Document Management jobs?

Cities in California with the most Remote Electronic Document Management job openings:

Remote Electronic Document Management jobs near you

Document Control Specialist

Prismatik

Irvine, CA • On-site, Remote

$23 - $25/hr

Full-time

Re-posted 8 days ago

Job description

We're looking for a Document Control Specialist to help keep our product development and quality systems running smoothly.

You'll manage the documents that support our products throughout their lifecycle-ensuring they're accurate, compliant, and available when teams need them. Working closely with Engineering, Quality, Regulatory, and Manufacturing, you'll help drive document reviews, change requests, training records, and quality system processes that keep product development on track.

Essential Functions:

  • Maintains all Engineering and Product Development records to ensure integrity and accessibility including but not limited to photocopying and scanning documents.
  • Processes and controls storage of Quality Records.
  • Interacts directly with users of controlled documentation to ensure internal conformance to company quality control requirements.
  • Processes review and approval workflows in electronic document management system.
  • Reviews document format to ensure compliance to Good Documentation Practices (GDPs).
  • Assists in Food and Drug Administration (FDA) inspections and Notified Body audits regarding marketed products, as requested.
  • Tracks and facilitates timely documentation review and implementation.
  • Distributes documents in accordance to control procedures.
  • Ensures accurate and timely input of database entries; implements a self-auditing system to verify work.
  • Analyzes change requests for completeness.
  • Provides support to internal customers with documentation needs.
  • Updates electronic document profiles to reflect appropriate changes.
  • Provides clerical and administrative support related to documentation processes and systems.
  • Creates and maintains document templates by coding fields and uploading into the electronic document management system.
  • Routes and releases documentation.
  • Follows up on training requirements to ensure compliance to the department's standard operating procedures.
  • Assists with monitoring the Document Control email inbox to ensure all requests are assigned and responded to in a timely manner. Communicates among the Document Control team to ensure request are fully completed.
  • Maintains the document archival room; ensures files are accurate and easily retrievable.
  • Assists with training program by filing training records and logging training.
  • Works with a variety of internal teams to ensure receipt of training materials.
  • Performs other related duties and projects as business needs require at direction of management.

Minimum Qualifications

  • High school diploma or equivalent.
  • Minimum two (2) years of experience in dental or medical device industry.
  • Minimum one (1) year of customer service experience.
  • Proficient skills in the MS Office Suite (Word, PowerPoint, and Outlook); advanced proficiency in Excel.
  • Demonstrated knowledge of document control fundamentals, quality systems, and Good Manufacturing Practice (GMP) requirements.
  • Demonstrated understanding of current medical device industry and applicable regulations.
Pay range: $23.00 to $25.00/hr
Exact compensation may vary based on skills and experience.
This role is fully onsite at our Irvine, CA campus. Remote or hybrid arrangements are not available.
Employment Type: full-time

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