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Remote Construction Office Manager Jobs in Virginia

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Remote Construction Office Manager information

What does a remote construction office manager do?

A Remote Construction Office Manager is responsible for overseeing administrative and operational tasks for construction projects while working off-site. This role typically involves coordinating communication between field teams and office staff, managing project documentation, handling scheduling, processing invoices, and ensuring compliance with regulations. By working remotely, the office manager uses digital tools to track progress, organize files, and facilitate smooth operations across multiple projects. This position requires strong organizational skills, attention to detail, and proficiency with construction management software.

How does a remote construction office manager effectively coordinate with on-site teams and manage project documentation from a distance?

A Remote Construction Office Manager utilizes cloud-based project management tools and regular virtual meetings to maintain clear communication with on-site teams. They are responsible for overseeing documentation such as permits, contracts, and schedules, ensuring all records are updated and accessible to stakeholders. Effective coordination hinges on establishing standardized processes for reporting progress, addressing issues promptly, and fostering strong digital collaboration. This remote setup requires excellent organizational skills and proactive communication to bridge the physical distance between office and field staff.

What are the key skills and qualifications needed to thrive as a remote construction office manager, and why are they important?

To thrive as a Remote Construction Office Manager, you need strong organizational skills, construction project knowledge, and experience with office administration, often supported by a relevant degree or equivalent work experience. Familiarity with project management software (e.g., Procore, Buildertrend), cloud-based document sharing, and accounting systems like QuickBooks is typically required. Excellent communication, problem-solving, and time management distinguish top performers in this remote role. These skills and qualities are essential to ensure seamless project coordination, accurate documentation, and efficient remote team collaboration within the construction industry.

What is the difference between Remote Construction Office Manager vs Remote Construction Coordinator?

AspectRemote Construction Office ManagerRemote Construction Coordinator
CredentialsProject management certifications, construction management experienceBasic construction knowledge, coordination skills
Work EnvironmentOversees office operations, liaises with teams remotelySupports project teams, manages schedules remotely
Employer & Industry UsageConstruction firms, project management companiesConstruction projects, subcontractors, and vendors

The Remote Construction Office Manager typically handles overall office operations and project oversight, requiring management certifications. In contrast, the Remote Construction Coordinator focuses on supporting project teams and coordinating activities. Both roles are essential in remote construction environments but differ mainly in scope and responsibilities.

What are popular job titles related to Remote Construction Office Manager jobs in Virginia?

For Remote Construction Office Manager jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Remote Construction Office Manager jobs in Virginia look for?

The top searched job categories for Remote Construction Office Manager jobs in Virginia are:

What cities in Virginia are hiring for Remote Construction Office Manager jobs?

Cities in Virginia with the most Remote Construction Office Manager job openings:

Remote Construction Office Manager jobs near you
Infographic showing various Remote Construction Office Manager job openings in Virginia as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Construction Documentation Coordinator

Moseley

Richmond, VA • On-site, Remote

$27 - $32/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 9 days ago

Job description

Our Construction Administration (CA) team is busy! Moseley is hiring for a full-time Construction Documentation Coordinator in our Scott's Addition headquarters office.
This role requires a well-organized, "can-do" multi-tasker with strong administrative and computer skills. Will extensively use Procore and Microsoft Office while supporting our CA team and projects. You'll be regularly involved in construction phase services including project documentation, project file setup, proposal preparation, project & cost data entry, change orders, RFIs and submittals.
Location: Richmond, VA (23230)
Candidates for consideration must complete the application process through our website. To apply, please submit your cover letter & targeted résumé online: https://www.moseleydesigns.com/careers#current-openings.
Benefits: Moseley provides competitive salaries and a comprehensive benefits package for all full-time employees, including:
  • Employer-paid Health Insurance with HRA (Health Reimbursement Arrangement); Basic life Insurance; Parental Leave; Holidays & Annual/Sick/Personal day Leave; Short-term and Long-term Disability Insurance
  • 401(k) with employer match
  • Dental, Vision, and Pet Insurance
  • Health FSA and Dependent Care FSA
  • Telemedicine Services, EAP, & Wellness Programs
  • Payments for Qualifying Professional Licenses & Dues
  • Hybrid Work Model (following introductory period)
Qualifications:
  • High School Diploma required
  • 2+ years' administrative experience, previous Architecture or Construction office experience preferred
Responsibilities:
  • Keep project documentation moving for Construction Contract Administrators who are out of the office for an extended period of time due to project requirements
  • Handle department administrative needs, including but not limited to distribution of mail, faxes, maintaining file storage at project completion, transcript meeting minutes and architectural and engineering site visit reports
  • Create construction phase files for projects, including setting up new projects with a basic set of files and all additional files needed thereafter
  • Assist Client Services by supplying the information required for preparation of proposals as requested
  • Enter submittal registers and contract data into construction management database at the start of the construction phase
  • Process applications for payment after approval by Construction Contract Administrator
  • Enter CSI cost data into database
  • Maintain and organize submittal "samples" for each project with appropriate identification labeling
  • Create Change Orders when requested, including assembling PCO backup information from files, copying and organizing them into the Change Order package
  • Log RFIs, PCOs, and Submittals into construction management database and manage the transmittal to appropriate parties for review and response
  • Additional responsibilities as assigned
Required Skills:
  • Capable of working in a collaborative team environment to meet specific deadlines
  • Strong ability to communicate clearly, both verbally and in writing
  • Highly organized with strong attention to detail
Software Proficiencies:
  • Microsoft Office Suite required
  • Procore experience preferred
  • Ability to navigate/utilize Construction Management Software programs such as SharePoint, PlanGrid, and Converge preferred
Compensation: $27-32/hour. Pay rate is commensurate with education & experience.
About the Firm: Founded in 1969, Moseley is an interdisciplinary design practice focused on the bedrock institutions and gathering places of communities across the United States. Offering architecture, engineering, interior design and planning services, Moseley transforms communities by creating safe, sustainable and engaging gathering places that instill pride and elevate daily life.
According to our 2025 workplace survey, 96% of employees believe that their work serves a valuable purpose for our firm; 94% believe Moseley respects and values their time with family and friends, away from work; 98% are proud to work at Moseley, and 95% would recommend the firm to friends for employment.
Moseley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability or veteran status.For more information about your EEO rights as an applicant under the law please view "EEO is the Law Poster", "Pay Transparency Notice", and "Supplement".
If you are a qualified individual with a disability, or a disabled veteran, you have the right to request an accommodation if you are unable, or limited in your ability, to use or access our online application system.To request accommodation, please contact Human Resources at 804.794.7555
Moseley maintains a drug free workplace.
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