Remote Business Operations Analyst Jobs in Seattle, WA

Description: Request Summary:
Typical Day in the Role
• Purpose of the Team: The purpose of this team is to support the Office of the CVP within Marketing by driving operational excellence, business management, budget and resource planning, executive communications, organizational effectiveness, and strategic program execution. The team enables leadership effectiveness through project coordination, business operations support, event execution, communications planning, and operational management across multiple initiatives.
• Key projects:
This role will support business operations initiatives for the Office of the CVP, including budget tracking, purchase order management, and resource planning.
The contractor will create executive presentations, leadership communications, and all-hands content to support organizational messaging and engagement.
They will help coordinate the Aspire rotational program, support team events and logistics, and partner with stakeholders across the organization to drive operational priorities.
A major initiative for this role will be rebuilding and maintaining a SharePoint site following a recent team reorganization, ensuring team resources, documentation, and collateral are well organized and easily accessible.
The contractor will also manage multiple concurrent projects, track deliverables, improve team processes, and provide overall operational support to help the organization run efficiently.
Candidate Requirements
Best vs. Average:
→ 5-7 years of experience in business operations, program management, or similar roles.
→ Strong budget management, purchase order, and financial tracking experience.
→ Experience creating executive presentations, leadership communications, and all-hands content.
→ SharePoint site creation, maintenance, and content management experience.
→ Experience supporting executives, leadership teams, or Office of the CVP organizations.
→ Experience coordinating team events, employee engagement programs, and cross-functional initiatives.
→ Strong stakeholder management and communication skills.
→ Proven ability to balance multiple projects while maintaining attention to detail.
→ Demonstrated curiosity, learning agility, and willingness to learn new tools and processes.
→ Experience using AI tools to improve productivity and efficiency.
→ Able to work independently, navigate ambiguity, and quickly contribute with minimal training.
Summary:
The main function of a business development manager is to maintain vendor relationships, acting as a business analyst for non-IT projects or filling organizational roles above an administrative level, but below a management level. Other responsibilities may include maintaining all project management processes, including project goals, deadlines, metrics and budget. The business operations specialist usually reports to a project manager or director.
Explain a typical day in the role.
Partner with the Leadership Team to drive operational excellence across budget management, workforce planning, leadership team rhythms, communications, and strategic initiatives.A typical day may include preparing LT meetings and follow-up actions, managing budget and vendor tracking, coordinating cross-functional priorities, supporting executive communications and presentations, and driving operational projects that improve organizational effectiveness.
What is the ideal background of a candidate for this role?
5+ years of experience in business management, chief of staff, strategy & operations, program management, or organizational planning roles. Experience supporting executives or leadership teams in a fast-paced, matrixed environment is preferred. Strong communication, project management, and organizational skills are essential.
How will contractor performance be measured?
Quality and timeliness of deliverables.
Successful execution of leadership team rhythms, communications, and planning activities.
Accuracy and effectiveness of budget, headcount, and resource management processes.
Ability to drive initiatives independently and improve operational efficiency across the organization.
Feedback from leadership team stakeholders and cross-functional partners.
Top 3 Must-Have HARD Skills & years of experience for each
Business Operations & Program Management (planning, execution, tracking, process management) - 5 to 7 years
Budget & Resource Management (budget tracking, workforce planning, vendor management, reporting) - 5 to 7 years
Executive Communications & Presentation Development (PowerPoint, executive-ready communications, meeting content, leadership presentations) - 5 to 7 years