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Remote Archivist Jobs in Baltimore, MD (NOW HIRING)

System One

Purview Administrator

Greenbelt, MD · Remote

Remote, with optional onsite work in Washington, DC for local candidates Employment Type: Contract to Hire Work Schedule: Full-Time, 40 Hours per Week Clearance Requirement: Must be eligible to ...

System One

Purview Administrator

Greenbelt, MD · Remote

Remote, with optional onsite work in Washington, DC for local candidates Employment Type: Contract to Hire Work Schedule: Full-Time, 40 Hours per Week Clearance Requirement: Must be eligible to ...

System One

Purview Administrator

Greenbelt, MD · Remote

Remote, with optional onsite work in Washington, DC for local candidates Employment Type: Contract to Hire Work Schedule: Full-Time, 40 Hours per Week Clearance Requirement: Must be eligible to ...

System One

Purview Administrator

Greenbelt, MD · Remote

Remote, with optional onsite work in Washington, DC for local candidates Employment Type: Contract to Hire Work Schedule: Full-Time, 40 Hours per Week Clearance Requirement: Must be eligible to ...

System One

Purview Administrator

Greenbelt, MD · Remote

Remote, with optional onsite work in Washington, DC for local candidates Employment Type: Contract to Hire Work Schedule: Full-Time, 40 Hours per Week Clearance Requirement: Must be eligible to ...

Booz Allen Hamilton, Inc.

System Administrator

Aberdeen, MD · On-site +1

$77K - $176K/yr

Remote Work: No Job Number: R0244634 Location: Aberdeen Proving Ground,MD,US Share job via: Share System Administrator The Opportunity : Are you ready to make a significant impact on the future of ...

All JobsArchivist JobsRemote Archivist JobsRemote Archivist Jobs in Baltimore, MD

Remote Archivist information

See Baltimore, MD salary details

$28.3K

$72.3K

$118.2K

How much do remote archivist jobs pay per year?

As of Aug 16, 2026, the average yearly pay for remote archivist in Baltimore, MD is $72,318.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,200.00 and $83,000.00 per year, depending on experience, location, and employer.

What is the difference between Remote Archivist vs Remote Librarian?

AspectRemote ArchivistRemote Librarian
Required CredentialsArchival certifications, degrees in history or library scienceLibrary science degree, librarian certification
Work EnvironmentArchives, museums, historical societies, digital repositoriesPublic, academic, or special libraries, digital platforms
Employer & Industry UsageArchives and historical institutionsLibraries, educational institutions, government agencies
Common Search & ComparisonYesYes

While both Remote Archivists and Remote Librarians work with information management, Archivists focus on preserving and cataloging historical records and artifacts, often in specialized archives. Librarians typically manage collections of books, digital resources, and assist users in research. Both roles require related degrees and certifications, but their work environments and primary responsibilities differ significantly.

What are the key skills and qualifications needed to thrive as a remote archivist, and why are they important?

To thrive as a Remote Archivist, you need expertise in archival science, records management, and digital preservation, generally supported by a degree in library science or a related field. Familiarity with digital asset management systems, metadata standards, and tools like Archivematica or CONTENTdm is typically required. Strong attention to detail, organizational skills, and effective written communication help remote archivists excel in managing and sharing collections. These skills ensure that valuable records are accurately preserved, easily accessible, and securely managed in a remote environment.

What are the typical challenges faced by remote archivists, and how can they be effectively managed?

Remote archivists often encounter challenges such as coordinating with on-site staff for access to physical materials, ensuring secure digital file transfers, and maintaining clear communication with team members across different locations. To manage these issues, it's essential to utilize reliable digital collaboration tools, establish clear protocols for document handling, and schedule regular check-ins with colleagues. Being proactive about communication and staying organized with digital asset management systems can help remote archivists succeed and stay connected to the broader archival team.

What does a remote archivist do?

As a remote archivist, you work from home to upload and organize historical records. Working remotely, you connect to the internet and use digital platforms to prepare the documents for preservation. Your duties involve creating written descriptions, arranging materials according to accepted practices, managing access to the collections, assisting with research, helping people find specific information, and providing reports on the archive process. Archivists can find job opportunities at museums, public libraries, and universities. You can also find work with independent companies that run a digital library. You must handle all historical documents appropriately to avoid destruction or contamination.

What is a remote archivist?

Remote archivists are professionals who manage, organize, and preserve records, documents, and digital assets for organizations while working off-site. They use digital tools to catalog, digitize, and maintain access to historical materials, ensuring their longevity and accessibility. Remote archivists often collaborate with teams virtually, handling tasks such as metadata creation, digitization projects, and responding to research inquiries. This role is increasingly important as organizations move their archives online and require expertise in digital preservation.
More about Remote Archivist jobs

What are the most commonly searched types of Archivist jobs in Baltimore, MD?

The most popular types of Archivist jobs in Baltimore, MD are:

What are popular job titles related to Remote Archivist jobs in Baltimore, MD?

For Remote Archivist jobs in Baltimore, MD, the most frequently searched job titles are:

What job categories do people searching Remote Archivist jobs in Baltimore, MD look for?

The top searched job categories for Remote Archivist jobs in Baltimore, MD are:

What cities near Baltimore, MD are hiring for Remote Archivist jobs?

Cities near Baltimore, MD with the most Remote Archivist job openings:

Remote Archivist jobs near you
Infographic showing various Remote Archivist job openings in Baltimore, MD as of August 2026, with employment types broken down into 1% Internship, 79% Full Time, 19% Part Time, and 1% Temporary. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $72,318 per year, or $34.8 per hour.

Associate Registrar (Office of the University Registrar)

Johns Hopkins University

Baltimore, MD • On-site, Remote

Full-time

Re-posted 8 days ago

Johns Hopkins University rating

8.0

Company rating: 8.0 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

188th of 618 rated colleges and universities

Job description

Reporting to the Assistant Vice Provost/University Registrar, we are seeking an Associate Registrar (Student Records, Transcripts, Verifications, Graduation, and Degree Audit) provides strategic leadership and operational oversight for university-wide student records administration at Johns Hopkins University, including transcripts, verifications, graduation and degree conferral, degree audit, and related student records functions.
This position serves as a senior subject matter expert and institutional partner, collaborating closely with divisional records offices, academic leadership, student services partners, and technology teams to ensure the integrity, accuracy, security, and effective stewardship of student records and associated systems.
The Associate Registrar (Student Records, Transcripts, Verifications, Graduation, and Degree Audit) will lead operational and systems enhancement initiatives that support a sophisticated, data-informed environment and promote efficient, compliant, and student-centered services across the university. The role is responsible for advancing business process improvements, supporting institutional reporting and strategic decision making, and ensuring alignment with university policy, FERPA regulations, and best practices in higher education administration.
The successful candidate will demonstrate strong leadership, operational expertise, systems acumen, and the ability to foster collaborative relationships across a complex and decentralized academic environment. This role is 100% remote.
Specific Duties and Responsibilities
Leadership and Operational Oversight
  • Provide leadership and oversight for staff and business analysts responsible for student records, transcripts, verifications, graduation, and degree audit operations.
  • Serve as a primary institutional resource and subject matter expert regarding student records policies, procedures, regulations, and operational practices.
  • Ensure student records retention, archival, and destruction practices align with institutional policy, legal requirements, and industry best practices.
  • Conduct periodic audits across divisions to ensure data accuracy, consistency, and compliance with institutional and regulatory requirements.
  • Manage complex student records issues and oversee troubleshooting related to automated academic records and associated system transactions.
  • Collaborate with university partners to ensure the accuracy and integrity of student records data associated with commencement, honors, awards, and degree conferral activities.
  • Assist with the implementation, configuration, and ongoing maintenance of document management and workflow solutions, including OnBase and related technologies.
  • Support university-wide improvements to transfer credit articulation processes and related records operations.
  • Lead initiatives to improve transcript and enrollment verification services through collaboration with divisional stakeholders, University Information Systems, and third-party vendors.
  • Lead and coordinate university-wide PhD conferral processes, including reconciliation of nonacademic milestones, preparation of Doctor of Philosophy Board materials, and coordination with divisional records offices for final approvals and degree conferral processing.
  • Provide guidance on university wide degree conferral and graduation-related activities in partnership with divisional records offices and academic leadership.
  • Partner with academic leadership to ensure the accuracy and maintenance of curricular and program requirements within the university's degree audit platform.
  • Oversee transcript and verification processing to ensure timely, accurate, and consistent service delivery across all divisions.

Data, Reporting, and Compliance
  • Lead reporting and data analysis efforts for the functional area, including generating, validating, and distributing operational and institutional reports.
  • Partner with registrar leadership and institutional stakeholders to support enrollment and records-related reporting to institutional, governmental, accrediting, and regulatory agencies.
  • Utilize reporting, analytics, and data visualization tools, such as Microsoft Power BI, to develop dashboards, analyze trends, and support operational reporting and data-informed decision-making.
  • Collaborate with cross-functional teams to ensure compliance with university policy, FERPA, and applicable federal, state, and accrediting regulations.
  • Monitor and promote practices that safeguard confidentiality, integrity, and appropriate use of student data.

Systems and Vendor Management
  • Administer user access and security permissions for systems, including the National Student Clearinghouse and Stellic, conducting periodic audits to ensure appropriate and compliant access controls.
  • Serve as the primary liaison for student systems vendors and external partners, including National Student Clearinghouse, Stellic, Tassel, Name Coach, Parchment, and Paradigm.
  • Lead implementation and enhancement projects for systems supporting student records operations and related business processes.
  • Direct training, communication, and change management activities related to new systems, enhancements, and operational improvements.
  • Participate in system maintenance, testing, configuration, and implementation activities related to the Student Information System and other enterprise platforms.

Policy, Process Improvement, and Strategic Initiatives
  • Provide functional leadership in the development and advancement of processes, systems, and reporting solutions that support institutional operations and strategic decision-making.
  • Evaluate existing operational practices and recommend improvements that enhance efficiency, service quality, compliance, scalability, and student experience.
  • Interpret and communicate academic policies and administrative procedures to faculty, staff, and university stakeholders.
  • Lead continuous improvement initiatives focused on student records operations, degree audit, graduation services, and related systems.
  • Collaborate with technology and functional teams to design and implement innovative solutions that improve operational effectiveness and administrative service delivery.

Training and Documentation
  • Develop and deliver training programs for systems and operational processes, including National Student Clearinghouse, Stellic, Tassel, Parchment, and related platforms.
  • Create and maintain documentation, reference materials, knowledge articles, and procedural guides that support operational consistency and effective knowledge sharing.

Additional Responsibilities
  • Support broader Office of the University Registrar initiatives and special projects, including registration-related activities and divisional events, as assigned.
  • Contribute to university wide initiatives and cross-functional collaborations that advance institutional priorities, operational excellence, and student success.

Special Knowledge, Skills, and Abilities
  • Strong knowledge of student records administration, academic operations, and higher education business processes.
  • Demonstrated ability to analyze complex issues, develop practical solutions, and lead operational improvements.
  • Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.
  • Strong interpersonal, written, and verbal communication skills.
  • Demonstrated discretion and sound judgment in handling confidential and sensitive information.
  • Ability to build collaborative relationships and work effectively across academic and administrative units.
  • Experience with document imaging and workflow solutions, such as OnBase, is strongly preferred.
  • Knowledge of FERPA and related laws, regulations, and best practices governing student records management.
  • Commitment to continuous improvement, customer service, operational excellence, and support of the university's mission.
  • Demonstrated ability to coach, mentor, and develop professional staff, fostering a collaborative, accountable, and service-oriented team environment that supports professional growth and operational excellence.
  • Demonstrated ability to lead and support degree audit operations within a complex and decentralized university environment, including interpreting and applying ambiguous academic policies, curricular requirements, and institutional guidance while collaborating effectively with diverse academic and administrative stakeholders.
  • Experience with reporting, analytics, and data visualization tools such as Microsoft Power BI, including the ability to develop dashboards, interpret data trends, and support data-informed decision-making.
  • Experience working with Microsoft Office applications and collaboration tools such as Word, Excel, Visio, PowerPoint, and Copilot.

Minimum Qualifications
  • Bachelor's Degree.
  • Four years of related experience.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Experience collaborating with cross functional teams and leading operational or process improvement initiatives.

Classified Title: Associate Registrar-Central
Role/Level/Range: ACRP/04/ME
Starting Salary Range: $64,600-$113,300 ANNLY ($100,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon - Fri / 08:30am - 05:00pm
FLSA Status: Exempt
Location: Homewood Campus
Department name: University Registrar
Personnel area: University Student Services

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About Johns Hopkins University

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Gilman believed that teaching and research go hand in hand—that success in one depends on success in the other—and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. In 145 years, we haven’t strayed from that vision. This is still a destination for excellent, ambitious scholars and a world leader in teaching and research. Distinguished professors mentor students in the arts and music, humanities, social and natural sciences, engineering, international studies, education, business, and the health professions. Those same faculty members, along with their colleagues at the university’s Applied Physics Laboratory, have made us the nation’s leader in federal research and development funding every year since 1979. That’s a fitting distinction for America’s first research university, a place that has revolutionized higher education in the U.S. and continues to bring knowledge and discoveries to the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Baltimore, MD, US

Year founded

1876

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