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Registry Assistant Jobs in Virginia (NOW HIRING)

State of Virginia

Assistant Registrar

Lexington, VA · On-site

$60K/yr

Assistant Registrar Apply now Job no: 5108574 Work type: Full-Time (Salaried) Location: Lexington, Virginia Categories: Administrative Services Title: Assistant Registrar State Role Title: Hiring ...

Sweet Briar College

$40K - $45K/yr

The Assistant Registrar assists in the technological and analytical support of the office and manages the daily operations of the Office of the Registrar. Essential Responsibilities: * Works ...

Linchpin Solutions Inc

Assistant Registrar

Quantico, VA · On-site

$60K - $70K/yr

The Assistant Registrar provides essential administrative support to the Registrar and regional ... Management of Diploma Format Registry Requirements Education & Certifications * Associate's Degree ...

Linchpin Solutions Inc

Assistant Registrar

Quantico, VA · On-site

The Assistant Registrar provides essential administrative support to the Registrar and regional ... Management of Diploma Format Registry Requirements: Education & Certifications * Associate's Degree ...

Tidewater Tech

Campus Registrar

Norfolk, VA

$30/hr

Maintain Registrar Calendar * Assist in the development of new training resources and materials. * Support Admissions through Enrollment services. * Provide training to include: * CampusNexus ...

Tidewater Tech

Campus Registrar

Norfolk, VA · On-site

$30/hr

Maintain Registrar Calendar * Assist in the development of new training resources and materials. * Support Admissions through Enrollment services. * Provide training to include: * CampusNexus ...

Sentara Healthcare

Trauma Registrar

Norfolk, VA · On-site +1

... * Assist with trauma-related research projects and provide data for publication or benchmarking. * Maintain current knowledge of trauma registry practices, coding guidelines, and data quality ...

Sentara Healthcare

Trauma Registrar

Norfolk, VA · On-site +1

... * Assist with trauma-related research projects and provide data for publication or benchmarking. * Maintain current knowledge of trauma registry practices, coding guidelines, and data quality ...

Sentara

Trauma Registrar

Norfolk, VA

$10K/mo

... * Assist with trauma-related research projects and provide data for publication or benchmarking. * Maintain current knowledge of trauma registry practices, coding guidelines, and data quality ...

Sentara

Trauma Registrar

Norfolk, VA

$10K/mo

... * Assist with trauma-related research projects and provide data for publication or benchmarking. * Maintain current knowledge of trauma registry practices, coding guidelines, and data quality ...

Sentara

Trauma Registrar

Norfolk, VA

... * Assist with trauma-related research projects and provide data for publication or benchmarking. * Maintain current knowledge of trauma registry practices, coding guidelines, and data quality ...

Sentara

Trauma Registrar

Norfolk, VA

... * Assist with trauma-related research projects and provide data for publication or benchmarking. * Maintain current knowledge of trauma registry practices, coding guidelines, and data quality ...

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All JobsRegistry JobsRegistry Assistant JobsRegistry Assistant Jobs in Virginia

Registry Assistant information

See Virginia salary details

$9

$27

$83

How much do registry assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for registry assistant in Virginia is $27.03, according to ZipRecruiter salary data. Most workers in this role earn between $15.20 and $28.99 per hour, depending on experience, location, and employer.

What is a registry assistant?

Registry Assistants are administrative professionals who support the daily operations of a registry office, such as a government records office, university registrar, or hospital. Their duties typically include data entry, managing records, assisting clients with forms and applications, and maintaining the accuracy of official documents. They play an essential role in ensuring that records are properly processed, stored, and retrieved, and often serve as a first point of contact for customers or internal staff seeking information. Registry Assistants must have strong organizational skills, attention to detail, and good communication abilities.

What is the difference between Registry Assistant vs Data Entry Clerk?

AspectRegistry AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative or healthcare certificationsHigh school diploma; basic computer skills
Work EnvironmentHospitals, government agencies, legal officesOffices, data centers, administrative departments
Employer & Industry UsageHealthcare, legal, government sectorsVarious industries including healthcare, finance, retail
Common Search & ComparisonOften compared for administrative support roles involving record managementCompared for data management and clerical tasks

The main difference is that Registry Assistants focus on managing and maintaining official records in specialized environments like hospitals or government agencies, while Data Entry Clerks primarily input and update data across various industries. Both roles require attention to detail and basic computer skills, but Registry Assistants often handle sensitive or official documents, requiring specific knowledge of record-keeping procedures.

What are the key skills and qualifications needed to thrive as a registry assistant?

To thrive as a Registry Assistant, you need strong organizational skills, attention to detail, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, database management systems, and document management tools is often required. Excellent communication, customer service orientation, and the ability to handle confidential information with discretion are standout soft skills. These skills ensure accurate record-keeping, efficient workflow, and trustworthy service in managing vital records or official registries.

What are some common challenges faced by registry assistants, and how can they be managed effectively?

Registry Assistants often handle a high volume of data entry and document processing, which requires strong attention to detail and the ability to manage multiple tasks simultaneously. A common challenge is ensuring accuracy and confidentiality while working under time constraints, especially during busy registration periods. Effective time management, clear communication with team members, and familiarity with relevant software systems can help Registry Assistants overcome these challenges. Additionally, seeking guidance from supervisors and participating in ongoing training can support continuous improvement in the role.
What are the most commonly searched types of Registry jobs in Virginia? The most popular types of Registry jobs in Virginia are:
What cities in Virginia are hiring for Registry Assistant jobs? Cities in Virginia with the most Registry Assistant job openings:
Registry Assistant jobs near you
Infographic showing various Registry Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $56,228 per year, or $27 per hour.

Assistant Registrar

Virginia Department of Human Resource Management

Lexington, VA • On-site

$60K/yr

Full-time

Posted 9 days ago

Virginia Alcoholic Beverage Control Authority rating

5.2

Company rating: 5.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

819th of 842 rated public administrative organizations

Job description

Assistant Registrar
Job no: 5108574
Work type: Full-Time (Salaried)
Location: Lexington, Virginia
Categories: Administrative Services
Title: Assistant Registrar
State Role Title:
Hiring Range: $60,000
Pay Band: UG
Agency: Virginia Military Institute
Location: VMI HUMAN RESOURCES OFFICE
Agency Website: www.vmi.edu
Recruitment Type: General Public - G
Job Duties
The Assistant Registrar supports the departmental objective of providing timely and precise college record information and exceptional customer service to cadets, faculty, staff, and all contingencies of the VMI community. This is an administrative professional position that requires wearing the VMI-issued uniform. However, prior military service is not required.
The Assistant Registrar will track, coordinate, and integrate curriculum changes, assuring that degree audits are well defined. Coordinate and develop Colleague coding for use by advisers and cadets in support of academic advising requirements. Will be responsible for coordinating, maintaining, and publishing the VMI Academic Catalogue. Will track and maintain communication with 10-credit rule cadets, readmitted cadets, coordinate approval of transfer credit approval forms, receipt of related official transcripts, and posting transfer credit to the cadet record.
The Assistant Registrar will work directly with the Office of Information Technology in the development of subroutines in support of customized programming requirements supporting curriculum and other academic department directives. Will process ad hoc data reports related to departmental processes through reporting software and utilize other related database software. Will work closely with the Miller Academic Center in support of academic advising and readmission processing.
The Assistant Registrar will coordinate all graduation support functions, including degree requirement tracking, certification of degree requirements, serve as liaison to department heads and advisers regarding degree requirements, diploma ordering, and ceremony preparation, including but not limited to the graduation script book. Will provide support to the Dean's Office and other VMI administrative and academic departments and provide interpretation and enforcement of VMI policies and procedures to cadets, faculty, staff, and the VMI community.
The Assistant Registrar will provide feedback and recommendations regarding overall operations, cross-training, documentation, and instituting new policies and procedures in support of the Registrar's Office and institute objectives. Be assigned to academic committees and will serve as backup to the Registrar in the event of absence. Will provide support in the following areas, but not limited to summer session programs, registration, degree audit tracking, commencement, matriculation, academic schedules, major changes, course substitutions, advanced placement credit processing, dual enrollment credit processing, language placement credit processing, academic waiver processing, National Student Clearinghouse reporting, and domicile changes.
Minimum Qualifications
• Bachelor's degree or extensive experience working in a higher education environment.
• Experience working in a fast-paced office environment with strong time-management abilities.
• Excellent customer service and communication skills (oral, written, and listening). • Professional phone and email etiquette are essential.
• A welcoming demeanor, patience, and a problem-solving mindset.
• The candidate must be proficient in working with database software and Microsoft Office, with emphasis on Excel.
Additional Considerations
• Experience working in a Registrar's Office.
• Experience working in Ellucian Colleague, Entrinsik Informer, and 25Live
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Contact Information
Name: Michelle Murphy
Phone: (540) 464-7192
Email: murphymm115@vmi.edu
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised: 30 Jul 2026 Eastern Daylight Time
Applications close:
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