Registration Assistant Jobs in Hamilton, ON (NOW HIRING)

Company Summary

Come work for a company that's committed to the success of each and every employee. A place where innovators and collaborators come together and build on each other's talents. Where diversity is welcomed and celebrated.

FCT provides industry-leading title insurance, default solutions and other real estate related products and services to legal, lending, valuation and real estate professionals across Canada. With FCT, you will have the opportunity to build a meaningful career. Join us as we continue to do exciting work and make a big impact on our colleagues, customers and communities.

Job Summary

We are continually searching for great talent; individuals who possess a deep commitment to the customers and markets we serve. If you would like to join a company that is committed to the success of each employee and offers challenge, purpose and the opportunity to grow both personally and professionally in a team-oriented environment, you'll enjoy a career with us! We understand that fostering a diverse and inclusive environment is critical for the success of our business, and we actively work towards it every day.

Come work for a company that's committed to the success of each and every employee. A place where innovators and collaborators come together and build on each other's talents. Where diversity is welcomed and celebrated.
FCT provides industry-leading title insurance, default solutions and other real estate related products and services to legal, lending, valuation and real estate professionals across Canada. With FCT, you will have the opportunity to build a meaningful career. Join us as we continue to do exciting work and make a big impact on our colleagues, customers and communities.

We are continually searching for great talent; individuals who possess a deep commitment to the customers and markets we serve. If you would like to join a company that is committed to the success of each employee and offers challenge, purpose and the opportunity to grow both personally and professionally in a team-oriented environment, you'll enjoy a career with us! We understand that fostering a diverse and inclusive environment is critical for the success of our business, and we actively work towards it every day.

As an Officer, Electronic Registration, you will be responsible for the registration of mortgage, discharge and other document types. You will review documents using underwriting and lender specific guidelines, identify potential risks, and elevate according to departmental procedures. You will use reporting to regularly monitor outstanding registrations and ensure they are completed within legislated timelines and correctly reported back to the lender or provide customer service to our front end partners. Attention to detail, and the ability to manage competing priorities in a busy environment are crucial in this role.

HERE'S HOW YOU'LL CONTRIBUTE:

• Process registrations of mortgages, discharges, and other document types in all Provinces, excluding Quebec.
• Identify potential risks such as discrepancies in the documentation and/or in the provincial registration platform.
• Send rejected documents to the appropriate department for follow up according to lender procedures.
• Assist with reviewing and actioning reports, preparing and registering discharges under Power of Attorney, and proper retention or destruction of completed files.
• Regularly review registrations outstanding with the various provincial land titles offices.
• Process search requests in various Provincial Search engines, and complete checks in the various Provincial Search engines to determine status of outstanding documents.
• Meet and exceed customer's needs and expectations, responding via email or phone to internal parties regarding general inquiries on registrations.

HERE'S WHAT YOU'LL BRING:

• Law clerk/ Legal Administration designation from a community college, or equivalent work experience in real estate law.
• Candidates must be available to work 8:30am-5:00pm full time hour (37.5 hours per week)
• Possess strong customer service skills with a focus on building relationships
• Possess strong attention to detail with the ability to manage competing priorities within a busy office environment
• Possess strong written communication skills
• Ability to work independently and as part of a team
• Proficiency in the Microsoft Office (Outlook, Word, Excel, PowerPoint)

Total Direct Compensation:

38,540 - 46,310

Any pay range is in $CAD. The stated pay range reflects the total expected compensation for this role (e.g., base pay plus any expected incentives or allowances, where applicable)

HERE'S WHAT SETS US APART:

Through mentoring, innovative tools, and a variety of programs that engage and reward, we empower each employee to be great and drive results.

• Comprehensive benefits that include Employee and Family Assistance Program (EFAP) and Wellness Essentials
• Group retirement savings plan with company match
• Paid holidays and generous paid time off
• Hybrid work arrangements
• Paid volunteer opportunities and charitable donation matching
• Employee recognition programs that include referral incentives
• Potential for performance-based incentives
• The opportunity to participate in our stock purchase plan
• And more!

*As per terms of the employment agreement

For over a decade, FCT has been certified by the Great Place to Work Institute as one of Canada's best workplaces. We have also been recognized as a Top 50 Best Workplace in Canada, Best Workplaces in Canada for Women and Best Workplaces in Canada with Most Trusted Executive teams. In addition, FCT is recognized as one of Greater Toronto's Top Employers.

By joining us, you will not only be part of an award-winning organization, you will be part of a workforce that is engaged and empowered to succeed.

Thank you for considering FCT. We look forward to meeting you.

We may use AI assisted tools to help screen or assess applications; however, all hiring decisions include human review.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, a request for accommodation will be accepted as part of FCT's hiring process.

To avoid any delays in the recruitment process, if you require accommodation to apply, please provide your accommodation needs in advance. You may also be required to submit adequate medical/other documentation to Human Resources to support your request for accommodation.

FCT is an equal opportunity employer and is committed to an active nondiscrimination program. All recruitment, hiring, placements, transfers, promotions, training, compensation, benefits, discipline, and other terms and conditions of employment will be on the basis of the qualifications of the individual regardless of race, colour, place of origin, ethnic origin, citizenship, handicap (including mental and physical disability), sex, sexual orientation, gender identity and expression, creed (religion), marital status, family status (being in a parent/child relationship), age, or any other basis prohibited by the applicable provincial or federal human rights legislation.