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Refinery Office Administration Jobs (NOW HIRING)

Era Contracing, LLC

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CAD/BIM Design Specialist

Ferndale, WA · On-site

$25 - $29/hr

Collaborate with engineers, consultants, subcontractors, and project teams to refine plan sets ... office administration and project coordination * Support the Design, Permitting, and Land ...

Era Contracing, LLC

Be Seen First

CAD/BIM Design Specialist

Bellingham, WA · On-site

$25 - $29/hr

Collaborate with engineers, consultants, subcontractors, and project teams to refine plan sets ... office administration and project coordination * Support the Design, Permitting, and Land ...

Robert Half

Controller

Memphis, TN · On-site

$140K - $160K/yr

... office administration, human resources, and facilities coordination. The ideal candidate brings ... Maintain and refine internal accounting procedures, strengthen financial controls, and provide ...

Robert Half

Office Manager

Woodland Hills, CA · On-site

$35 - $40/hr

Refine administrative workflows and maintain clear documentation for office procedures and internal ... administration, or a similar business support role. * Demonstrated ability to manage reception ...

ASR Group

Administration Runner

South Bay, FL · On-site

The ASR Group family of companies make up the world's largest refiner and marketer of cane sugar ... Monitor and maintain inventory of office supplies and equipment * Provide support to various ...

Cando Rail & Terminals

Coordinator, Logistics

Geismar, LA · On-site

$20.75 - $27.75/hr

Post-secondary certification in Office Administration, Business Administration, or a related field is considered an asset. * 2-5 years of experience in Oil & Gas, Rail, Refinery or a similar industry.

Cando Rail & Terminals Ltd.

Coordinator, Logistics

Geismar, LA · On-site

$20.75 - $27.75/hr

Post-secondary certification in Office Administration, Business Administration, or a related field is considered an asset. * 2-5 years of experience in Oil & Gas, Rail, Refinery or a similar industry.

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Refinery Office Administration information

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How much do refinery office administration jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for refinery office administration in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is refinery office administration?

Refinery office administration refers to the management and coordination of administrative tasks within an oil refinery or similar industrial facility. Professionals in this role handle duties such as scheduling, document management, payroll processing, and communication between departments. They ensure smooth office operations, support compliance with safety and industry regulations, and often assist with reporting and data entry. Effective refinery office administration is crucial for maintaining efficiency and supporting the technical teams within the refinery.

What are the key skills and qualifications needed to thrive as a refinery office administrator?

To thrive as a Refinery Office Administrator, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or relevant experience. Familiarity with office software like Microsoft Office Suite, enterprise resource planning (ERP) systems, and document management tools is typically required. Excellent communication, multitasking, and problem-solving abilities are essential soft skills for managing workflow and supporting teams. These skills are vital for ensuring efficient office operations, accurate record-keeping, and smooth coordination within the refinery environment.

What are some common challenges faced by office administrators in a refinery setting?

Office administrators in a refinery environment often manage complex scheduling, handle sensitive documentation, and coordinate communications between multiple departments, including operations, safety, and management. Balancing administrative duties with strict industry regulations and safety protocols can be demanding, especially during turnaround periods or audits. Effective multitasking, attention to detail, and strong communication skills are essential for navigating these challenges and supporting seamless refinery operations.

What qualifications do I need for refinery office administration?

Refinery office administration roles typically require a high school diploma or equivalent, along with strong organizational and communication skills. Experience with office software such as Microsoft Office and familiarity with administrative procedures are often preferred; some positions may also require knowledge of safety protocols and basic accounting skills.

What are popular job titles related to Refinery Office Administration jobs?

For Refinery Office Administration jobs, the most frequently searched job titles are:

Infographic showing various Refinery Office Administration job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 87% Full Time, 9% Part Time, and 2% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Assistant Office Manager

San Francisco, CA

DermCare Management
Health Care and Social Assistance • 501 - 1,000 employees
Learn more about DermCare Managementexternal

Full-time

Re-posted 20 days ago

Job description

Assistant Office Manager
The Assistant Office Manager will support our medical office with administrative, compliance and operational needs. Supporting our clinic’s daily operations through providing excellent customer service, administrative support and fulfilling general clerical office duties as well as responsible for general medical assistant duties when needed. This position contributes to the overall positive work environment of the office by treating peers, managers, providers and patients with fairness, professionalism and courtesy. This role must ensure adherence to all HIPAA, OSHA, federal and state guidelines specific to patient care and privacy.
The Assistant Office Manager plays a key role in the efficient daily operations of our San Francisco dermatology practice. This role supports the Clinic Manager, leads the front- and back-office teams, ensures exceptional patient experience, and plays a critical part in meeting clinic goals.
With the launch of our Red-Light Therapy Membership Program, this position will also focus heavily on sales, promotion, membership growth, and team training.
Essential Functions amp; Responsibilities:
  • Support the Office with administrative, compliance and operational needs
  • Front office duties include opening/closing duties, answering phones, assisting patients with checking in and out, verifying insurances and billing information, do cash counts and cash deposits.
  • Keeping inventory of office supplies, products and injectables and ordering of supplies, as needed.
  • Communicate with office leadership to provide administrative updates: acts as liaison between physicians, office administration, and other business departments.
  • Tracking of employee schedules and performance; monitoring timesheets and payroll records.
  • Create staffing schedules, effectively monitors workflow and work volume and re-allocates to meet regular and special scheduling requirements
  • Assist with OSHA, CLIA and other compliance needs
  • Oversees all front office functions.
  • Resolve patient concerns promptly and professionally, escalating issues appropriately.
  • Oversee front desk operations, including appointment scheduling, check-in/out, and patient communication.
  • Maintain a clean, organized, and welcoming clinic environment.
  • Maintain a regular, visible presence in each department, ensuring that the patient’s experience is positive.
  • Taking medical histories, recording patients' chief complaint and documenting provider evaluation notes of visit in patients’ chart.
  • Monitoring and documenting patient symptoms for physicians' review during clinical exams.
  • Preparing patients for examination-Prepping exam rooms for clinical, surgical or cosmetic procedures and assisting providers during exams with patient care.
  • Ensuring all consents are signed by the patient prior to provider performing any type of procedure.
  • Pre and post photos to be taken and documentation to be listed in detail for any cosmetic procedure
  • Maintaining proper cleaning of medical instruments and sterilization.
  • Reviewing office use medication and patient samples expiration dates.
  • Properly disinfecting and restocking of medical supplies in patient exam rooms
Sales amp; Membership Program (Red-Light Program Launch)
  • Lead the rollout of the new Red-Light Therapy Membership Program in the San Francisco clinic.
  • Actively promote, present, and close memberships, products, and cosmetic services.
  • Meet monthly sales targets tied to membership conversions and cosmetic service revenue.
  • Train and motivate staff to confidently discuss membership benefits and answer patient questions.
  • Build excitement and awareness among patients through in-clinic promotion, follow-up outreach, and education.
  • Partner with the marketing and leadership team to refine membership offerings and improve conversion rates.
Staff Training amp; Development
  • Coach and mentor team members to improve performance, professionalism, and service quality.
  • Support employee evaluations and provide feedback to the Clinic Manager on performance and staffing needs.
Skills amp; Abilities:
  • Skilled in verbal communications to clearly convey complex problems and proposals in both formal and informal situations
  • Proficient in Microsoft Office and Electronic Health Records systems such as EMA.
  • Able to work opening and/or closing shifts, Monday through Saturday, if needed
Qualifications amp; Experience Required:
  • Minimum of 3 years Administrative Assistant and/or Medical Front and Back-office experience
  • Medical Assistant experience
  • Exceptional Customer Service skills
  • Sales experience a plus but not required
  • Ability to work independently, demonstrating sound judgement
  • HS diploma or GED

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