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Recruiting Project Coordinator Jobs in Indiana (NOW HIRING)

PinnaclePartners

Project Support Engineer

Indianapolis, IN · On-site

$70K - $80K/yr

About the Role Pinnacle Partners is recruiting for a Project Support Engineer on behalf of a client ... Support Project Engineers, Service Coordinators, and Field Service teams with technical information ...

Actalent

Internal Recruiting Associate

Indianapolis, IN · Hybrid

$42K - $51K/yr

... coordination with the Senior Internal Recruiter to support various steps associated with the ... Must be able to handle multiple projects, be self-motivated and work with minimal supervision

Actalent

Internal Recruiting Associate

Indianapolis, IN · Hybrid

$42K - $51K/yr

... coordination with the Senior Internal Recruiter to support various steps associated with the ... Must be able to handle multiple projects, be self-motivated and work with minimal supervision

Actalent

Internal Recruiting Associate

Indianapolis, IN · Hybrid

$42K - $51K/yr

... coordination with the Senior Internal Recruiter to support various steps associated with the ... Must be able to handle multiple projects, be self-motivated and work with minimal supervision

Actalent

Internal Recruiting Associate

Indianapolis, IN · Hybrid

$42K - $51K/yr

... coordination with the Senior Internal Recruiter to support various steps associated with the ... Must be able to handle multiple projects, be self-motivated and work with minimal supervision

Actalent

Internal Recruiting Associate

Indianapolis, IN · Hybrid

$42K - $51K/yr

... coordination with the Senior Internal Recruiter to support various steps associated with the ... Must be able to handle multiple projects, be self-motivated and work with minimal supervision

Actalent

Internal Recruiting Associate

Indianapolis, IN · On-site

$42K - $51K/yr

... coordination with the Senior Internal Recruiter to support various steps associated with the ... Must be able to handle multiple projects, be self-motivated and work with minimal supervision

Actalent

Internal Recruiting Associate

Indianapolis, IN · Hybrid

$42K - $51K/yr

... coordination with the Senior Internal Recruiter to support various steps associated with the ... Must be able to handle multiple projects, be self-motivated and work with minimal supervision

Actalent

Internal Recruiting Associate

Indianapolis, IN · On-site

$42K - $51K/yr

... coordination with the Senior Internal Recruiter to support various steps associated with the ... Must be able to handle multiple projects, be self-motivated and work with minimal supervision

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Recruiting Project Coordinator information

What does a recruiting project coordinator do?

A Recruiting Project Coordinator supports the recruitment process by managing logistics, coordinating interviews, and ensuring smooth communication between candidates, recruiters, and hiring managers. They may also help track recruitment metrics, maintain applicant databases, and assist with onboarding processes. Their main goal is to streamline the hiring workflow so that recruitment projects are completed efficiently and effectively.

What skills and qualifications are needed to thrive as a recruiting project coordinator?

To thrive as a Recruiting Project Coordinator, you need strong organizational skills, attention to detail, and a background in human resources or business administration, often supported by a relevant degree or experience. Familiarity with applicant tracking systems (ATS), HRIS platforms, and project management tools is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills are crucial for efficiently managing recruitment processes, coordinating multiple stakeholders, and ensuring a seamless candidate experience.

How does a recruiting project coordinator collaborate with recruiters and hiring managers during the recruitment process?

A Recruiting Project Coordinator acts as a central point of contact between recruiters, hiring managers, and candidates. They facilitate smooth communication by scheduling interviews, tracking candidate progress, and ensuring all parties are updated on timelines and requirements. Coordinators often organize kick-off meetings, manage documentation, and help resolve scheduling conflicts, which allows recruiters and hiring managers to focus on evaluation and decision-making. This collaborative approach is essential for maintaining an efficient and positive candidate experience throughout the hiring process.

What is the difference between Recruiting Project Coordinator vs Recruiting Coordinator?

AspectRecruiting Project CoordinatorRecruiting Coordinator
CredentialsTypically requires a bachelor’s degree in HR, business, or related fieldOften requires similar educational background, sometimes with HR certifications
Work EnvironmentWorks on specific recruiting projects, coordinating multiple tasks and deadlinesHandles daily recruiting activities, candidate screening, and scheduling
Employer & Industry UsageUsed in staffing agencies, corporate HR departments, and project-based hiring teamsCommonly found in HR departments across various industries
Search & Comparison IntentOften compared for project management skills in recruitingCompared for general recruiting and candidate management roles

The main difference is that a Recruiting Project Coordinator focuses on managing specific recruiting projects with a project-based approach, while a Recruiting Coordinator handles ongoing recruiting activities and candidate coordination. Both roles require similar educational backgrounds and are used across industries, but their scope and focus differ based on project versus operational responsibilities.

Recruiting Project Coordinator jobs near you

Director of Admissions (Admission and Recruitment Leader)

South Bend, IN • On-site

Indiana University
See more jobs at Indiana Universityexternal

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 22 days ago

Job description

Department-Specific Responsibilities
  • Provides strategic leadership and goal setting.
    • Establishes and oversees admissions enrollment objectives.
    • Stays informed on best practices and current issues in student recruitment and admissions.
    • Designs, executes, and assesses comprehensive recruitment strategies and initiatives to meet enrollment objectives.
    • Oversees the development, administration, coordination, and evaluation of undergraduate admissions programs for both domestic and international applicants.
  • Gathers and reports data.
    • Conducts research and analysis of student population trends and market shares and shares reports.
    • Ensures accuracy and integrity of all admissions decisions and student records.
  • Manages operations.
    • Oversees and manages the review, development, and implementation of policies, procedures, and technology solutions to ensure timely, accurate, efficient, and innovative delivery of domestic and international admissions.
    • Supervises and conducts the analysis of the qualifications of applicants and facilitates background review.
    • Coordinates and oversees international student immigration documentation processing, advisement, monitoring, and governmental reporting duties through related systems.
    • Works closely with the University Office of International Services regarding campus international student admissions and services.
    • Works in close partnership with university-wide enrollment shared services.
  • Facilitates collaboration and stakeholder engagement.
    • Ensures effective collaboration and clear communication with domestic feeder schools and colleges, prospective students and their families, as well as community, campus, and university stakeholders.
    • Works in close collaboration with stakeholders, including the campus Strategic Enrollment Management team, Student Services, and academic units.
    • Works with the Office of Communication and Marketing to create and share materials that attract and inform prospective students, parents, and stakeholders, and oversees the admissions online presence.
    • Provides training and support to academic program directors on admissions processing.
    • Coordinates graduate admission activities with academic units and other stakeholders.
  • Provides office management.
    • Plans, directs, manages, and coordinates all office activities.
    • Performs other duties as assigned.
General Responsibilities
  • Provides highest level of operational leadership and coordination of assigned staff members to define admissions and recruitment methodologies and standards.
  • Provides direction and guidance on high priority admissions and recruitment projects/initiatives.
  • Establishes short-term business plans and long-term operational objectives, including managing project timelines/deliverables and developing resource plans for multi-project/multi-phase admissions and recruitment initiatives.
  • Conducts a variety of personnel actions to include, but not limited to hiring, promotion, performance management, and dismissal.
  • Manages high level assignments and allocation of admissions and recruitment resources, including negotiating and coordinating initiatives that involve staff in other departments/areas/teams; may coordinate large-scale admissions and recruitment projects with a wide audiences in support of academic initiatives.
  • Makes budgetary recommendations/proposals based on resource needs and ensures cost containment.
  • Researches and stays up-to-date on new industry admissions and recruitment standards, technologies, policies, and procedures; responsible for the implementation of new protocols/procedures to address business needs.
  • Works collaboratively with other admissions and recruitment leaders across departments in recommending standards, best practices, and related policies/procedures.
  • Prepares management reports and summaries for senior administration, executive, steering and advisory committees.
  • Acts as advisor to executive committees; serves on various university committees, communities of practice, and task forces related to admissions and recruitment.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
  • Bachelor's degree in business, public policy, or a related field.
Preferred
  • Masters degree in business administration, higher education administration, education leadership, public administration, public policy, or a related field.
WORK EXPERIENCE
Required
  • 4 years in admissions, enrollment management, higher education student affairs, business, or a related field.
  • 1 year of management experience in a relevant field.
Preferred
  • 5 years of career progression in admissions, with increasing responsibilities.
  • 2 years of management (including supervisory) experience in a relevant field.
  • Experience with international student services and advising.
SKILLS
Required
  • Proficient with written and verbal communication skills.
  • Maintains a high degree of professionalism.
  • Demonstrates time management and priority setting skills.
  • Demonstrates a high commitment to quality.
  • Excellent organizational skills.
  • Excellent collaboration and team building skills.
  • Effectively coaches and delivers constructive feedback.
  • Instills commitment to organizational goals.
  • Demonstrates excellent judgment and decision making skills.
  • Effective conflict management skills.
  • Builds and manages effective teams.
  • Ability to inspire and develop staff.
  • Develops and delivers effective presentations.
  • Ability to represent the company with external constituents.
  • Interprets federal, state, and institutional rules and regulations.
Preferred
  • Proficiency with admissions platforms (Slate, Common App, or similar).
  • Demonstrates leadership abilities.
  • Demonstrates knowledge of the administration of admissions systems.
  • Demonstrates ability to work effectively with prospective students, current students, parents, faculty, administrators, staff, alumni, and the public.
  • Effective analytical skills to identify needs, develop and improve services, and evaluate best practices.
  • Ability to develop, interpret, and implement policies.
  • Demonstrates experience in data analysis and reporting (collecting, aggregating, disaggregating, analyzing, and reporting of admissions-related data).
  • Ability to operate standard office equipment and software, including computers and databases, word processing, spreadsheets, and other related software systems/applications.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indiana University South Bend
South Bend, Indiana
Advertised Salary
$88,500.00 - $89,800.00 per year
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Sr. Operational
FLSA: Exempt
Job Function: Student Services
Job Family: Admissions & Recruitment
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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