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Records Associate Jobs in Orange, CA (NOW HIRING)

Opensity Solutions

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support ...

Opensity Solutions

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support ...

K2services

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support ...

RR Donnelley

Records Workflow Coordinator

Los Angeles, CA · On-site

$27 - $33/hr

Coordinate workflow within the team, prioritizing jobs and delegating work requests to associates * *Using advanced customer service skills, provide job intake for records services work according to ...

Warner Records

Fulfillment Associate

Commerce, CA

$16.25 - $19.50/hr

Fulfillment Associate Department: Warehouse Location: 2933 Supply Ave A little bit about our team ... Reliable transportation and a consistent attendance record. * Basic reading and math skills to ...

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All JobsRecords Associate JobsRecords Associate Jobs in Orange, CA

Records Associate information

See Orange, CA salary details

$16

$21

$28

How much do records associate jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for records associate in Orange, CA is $21.63, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $22.60 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are the most commonly searched types of Records jobs in Orange, CA?

The most popular types of Records jobs in Orange, CA are:

What cities near Orange, CA are hiring for Records Associate jobs?

Cities near Orange, CA with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Orange, CA as of June 2026, with employment types broken down into 1% As Needed, 65% Full Time, 29% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,994 per year, or $21.6 per hour.

Records Associate

Opensity Solutions

Costa Mesa, CA • On-site

$27 - $28.50/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support, with a primary focus on managing the lifecycle of physical and electronic records while ensuring efficient office operations. Reporting to the Lead Office Services Associate or Client Relations Manager, this individual will maintain records accuracy, support file requests, and assist with day-to-day facilities needs to ensure a professional and organized office environment.
Job Responsibilities
Records Management (80%)

  • Manage the complete lifecycle of physical and electronic records from creation through final disposition.
  • Utilize FileTrail and NetDocuments (NetDocs) to accurately track, retrieve, index, archive, and maintain client files.
  • Process loose documents, create new client files, and prepare records for off-site storage.
  • Retrieve, circulate, and return physical files while maintaining accurate chain of custody.
  • Coordinate file transfers, including incoming lateral files and outgoing file requests in partnership with the Office of General Counsel.
  • Process file destruction and returns in accordance with the firm's Records & Information Management (RIM) policies.
  • Maintain file rooms and storage areas, including shifting files to maximize storage capacity.
  • Ensure compliance with all firm records policies, confidentiality requirements, and retention schedules.
  • Respond promptly to records requests while providing exceptional customer service to attorneys and staff.
Facilities Support (20%)
  • Assist with general office facilities operations and daily office maintenance.
  • Coordinate with building management and vendors to report and resolve maintenance issues.
  • Support office moves, workstation setups, and furniture relocations.
  • Maintain conference rooms, visitor offices, and common areas to ensure they remain organized and fully stocked.
  • Assist with mail distribution, package handling, copying, scanning, and other operational support as needed.
  • Provide reception coverage when necessary.
Reporting & Requirements
  • Compile and share weekly operational updates with leadership.
  • Participate in daily and weekly team meetings.
  • Maintain accurate records of file activity and facilities requests.
Job Requirements
  • 3-5 years of Records Management experience, preferably within a law firm or professional services environment.
  • Hands-on experience using FileTrail and NetDocuments (NetDocs) is strongly preferred.
  • Experience managing both physical and electronic records.
  • Strong understanding of records retention, file tracking, and records lifecycle management.
  • Excellent organizational skills with exceptional attention to detail.
  • Ability to prioritize multiple requests in a fast-paced environment.
  • Strong verbal and written communication skills.
  • Proficiency with Microsoft Office applications.
  • Ability to maintain confidentiality when handling sensitive client information.
  • Ability to lift or move up to 40 lbs. and transport materials using carts when necessary.
  • Ability to walk, bend, kneel, stand, or sit for extended periods.
Compensation
Pay Rate: $27.00 - $28.50 per hour, depending on experience and qualifications.
Benefits
Eligible employees receive a comprehensive benefits package including:
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k) Retirement Plan
  • Paid Time Off (PTO)

Opensity is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.
Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

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