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Records Associate Jobs in Buffalo, NY (NOW HIRING)

McGuire

Medical Records Clerk

Buffalo, NY · On-site

$15 - $17/hr

Associate's Degree in Medical Records Administration preferred * Minimum experience requirement: 6 months of administrative experience; 1 year of experience in medical administration preferred

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Records Associate information

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How much do records associate jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for records associate in Buffalo, NY is $19.61, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $20.48 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are the most commonly searched types of Records jobs in Buffalo, NY?

The most popular types of Records jobs in Buffalo, NY are:

What cities near Buffalo, NY are hiring for Records Associate jobs?

Cities near Buffalo, NY with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Buffalo, NY as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,910 per year, or $19.7 per hour.

Medical Records Technician

Niagara Falls, NY • On-site

Community Health Center of Buffalo (CHCB)
Health Care and Social Assistance • 51 - 200 employees
Learn more about Community Health Center of Buffalo (CHCB)external

$15.50 - $18.71/hr

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Job description

The Community Health Center of Buffalo (CHCB) is searching for an experienced Medical Records Technician to join our team. CHCB offers competitive pay and benefits for Full and Part Time staff including: Medical, Dental, Vision, Life Insurance, Supplemental Insurances, 401k, Tuition Assistance and Paid Time Off.

Summary: A successful Medical Records/Patient Service Representative possesses tremendous interpersonal skills, enabling them to provide excellent customer service with a focus on patient satisfaction and care.

Duties:

  • Maintains the integrity of the Health Information Record by obtaining, inputting, and retrieving accurate information into and from the Electronic Medical Record system
  • Schedules appointments, completes Pre-Registration tasks, verifies demographic and insurance information, and completes other tasks as needed to ensure claims are able to be billed accurately.
  • Discerns when triage by clinical healthcare staff is needed.
  • Coordinates patient and information flow, while maintaining patient confidentiality in compliance with Federal HIPAA laws.
  • May serve as a member of a patient care team. Provides Care Coordination services consistent with the position. Participates in and contributes to Quality Improvement and Quality Assurance activities and functions as needed.
  • Completes Prior Authorizations and Referrals; Provides Specialist resource information
  • Tracks and Logs patient information
  • Attends meetings as required.
  • Performs other relevant duties as assigned.

Minimum Qualifications:
High School diploma or GED
One (1) year of experience delivering customer service at a high level
Two (2) years experience in Medical Records or relevant healthcare experience
Computer literate; Proficient in Microsoft Office

Preferred Qualifications:
Associates Degree in related field
Comprehensive knowledge of medical terminology
Three (3) years of experience delivering customer service at a high level
Three (3) years of Medical Records experience or relevant healthcare experience
Proficient with an Electronic Medical Record system and Microsoft Office

Union position 1199SEIU. Pay: $15.50 - $18.71/hr.

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