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Records Associate Jobs in Missouri (NOW HIRING)

Coj

Criminal Records Supervisor

Kansas City, MO · On-site

Responsible for assisting the Criminal Records Lead Supervisor/Manager with supervising the ... Associate's Degree from an accredited college or university - or - High School Diploma or ...

Phenom People

Patient Records Asst

Saint Louis, MO · On-site

Patient Records Assistant Join the Pre-Admission Center on our flagship academic campus. We are ... Associate's Degree Supervisor Experience No Experience Licenses & Certifications Medication ...

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All JobsRecords Associate JobsRecords Associate Jobs in Missouri

Records Associate information

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$14

$18

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How much do records associate jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for records associate in Missouri is $18.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $19.86 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are the most commonly searched types of Records jobs in Missouri?

The most popular types of Records jobs in Missouri are:

What cities in Missouri are hiring for Records Associate jobs?

Cities in Missouri with the most Records Associate job openings:

Infographic showing various Records Associate job openings in Missouri as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $39,508 per year, or $19 per hour.

Donor Data Quality and Records Associate

Kansas City, MO • On-site

Greater Kansas City Community Foundation
51 - 200 employees
Learn more about Greater Kansas City Community Foundationexternal

$15.50 - $20.25/hr

Other

PTO

Posted 3 days ago

New

Job description

Donor Data Quality & Records Associate

The Donor Data Quality & Records Associate supports the integrity, administration, and effective use of organizational data across the Foundation's systems. This role combines database management, reporting, data quality, and operational support to ensure accurate information, efficient processes, and exceptional service for internal teams, donors, and fund holders.

The position is based in Kansas City, MO and reports to the Sr. Manager of Donor & Corporate Services. This hourly, nonexempt employee works in the office Monday – Friday but has the potential to work one day remotely with manager approval after a successful 90-day in-office training period. To ensure we provide quality service to our donors, this position requires full availability during the fourth quarter (peak season) due to critical year-end responsibilities and business deadlines. While we recognize and observe holidays, personal time off is limited to ensure the successful completion of essential year-end tasks.

Database Management & Data Quality
  • Maintain fund member, fund object, and organizational records across the CRM and supporting systems in accordance with established data governance and quality standards.
  • Process database updates, fund setups, profile maintenance, reconciliations, and cleanup projects.
  • Conduct regular quality assurance reviews to ensure data accuracy and compliance with established standards.
  • Manage high-volume data requests while meeting service expectations and deadlines.
  • Participate in testing system enhancements, updates, and new functionality.
Workflow & Systems Support
  • Monitor and manage incoming requests across business applications.
  • Collaborate with team members to balance workload and achieve service-level goals.
  • Troubleshoot data discrepancies, integration issues, and workflow errors in partnership with leadership and the technology team.
  • Support the ongoing enhancement, testing, documentation, and adoption of CRM and related business systems.
Reporting & Stakeholder Support
  • Create new funds and maintain CRM reports, dashboards, and operational metrics.
  • Utilize technology and business applications to analyze, validate, and process data.
  • Research, validate, and resolve data issues, inquiries, and record discrepancies submitted through CRM cases.
  • Provide timely, professional support to internal partners while maintaining high standards of service, accuracy, and responsiveness.
Experience
  • Education & Experience: Associate degree and 2-4 years of experience in database administration, CRM management, customer data operations, or a related field; an equivalent combination of education and experience will be considered.
  • Technical Aptitude: Experience working with Salesforce or a comparable customizable CRM platform. Comfortable with technology and able to learn and navigate multiple databases quickly; experience in Adobe Acrobat, SharePoint, and workflow automation tools preferred.
  • Operational Agility: Strong attention to detail, analytical thinking, organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Self-motivated, reliable, and able to work both independently and collaboratively as part of a team.
  • Communication & Relationships: Excellent written and verbal communication skills, including the ability to build professional relationships and communicate effectively with a variety of internal and external stakeholders. Ability to maintain confidentiality and adhere to privacy and data governance standards.
  • Testing & Quality Assurance: Experience with user testing, process improvement, or system optimization initiatives preferred.
Physical Requirements
  • Office & Computer Work: Ability to work regularly at a computer terminal in a fast-paced environment with frequent interruptions.
  • Noise & Communication: Able to work in an office with moderate noise levels. Ability to communicate and interpret detailed information effectively.

This job description is a summary of the employment-at-will relationship and not a contract. Not every responsibility is outlined; changes should be anticipated, and other duties will be assigned as necessary.

Please submit a cover letter with your resume.

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