... and records Assist with bookkeeping and financial tasks, such as invoicing and expense reports Coordinate travel arrangements and accommodations Perform general office duties, such as ordering ...
... and records Assist with bookkeeping and financial tasks, such as invoicing and expense reports Coordinate travel arrangements and accommodations Perform general office duties, such as ordering ...
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Book Keeper
Toronto, ON · On-site
CA$50K - CA$90K/yr
Maintain organized digital and physical financial records * Assist with month-end and year-end closing procedures * Ensure bookkeeping practices comply with company policies and applicable ...
New
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Book Keeper
Toronto, ON · On-site
CA$50K - CA$90K/yr
Maintain organized digital and physical financial records * Assist with month-end and year-end closing procedures * Ensure bookkeeping practices comply with company policies and applicable ...
New
Executive Assistant
Toronto, ON · On-site
Record meeting minutes and ensure follow-up on action items * Draft and manage internal and ... Previous experience in an Executive Assistant, Operations Coordinator, Chief of Staff support, or ...
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Executive Assistant
Toronto, ON · On-site
Record meeting minutes and ensure follow-up on action items * Draft and manage internal and ... Previous experience in an Executive Assistant, Operations Coordinator, Chief of Staff support, or ...
Executive Assistant
Toronto, ON · On-site
Record meeting minutes and ensure follow-up on action items * Draft and manage internal and ... Previous experience in an Executive Assistant, Operations Coordinator, Chief of Staff support, or ...
Executive Assistant
Toronto, ON · On-site
Record meeting minutes and ensure follow-up on action items * Draft and manage internal and ... Previous experience in an Executive Assistant, Operations Coordinator, Chief of Staff support, or ...
Executive Assistant-Accounting
CA$70K - CA$90K/yr
Maintain organized and secure documentation of financial and executive records. * Assist with third-party administrative and financial reporting inquiries. * Prepare presentations and reports for ...
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Executive Assistant-Accounting
CA$70K - CA$90K/yr
Maintain organized and secure documentation of financial and executive records. * Assist with third-party administrative and financial reporting inquiries. * Prepare presentations and reports for ...
Sr. Business Systems Analyst (Mutual funds)
Toronto, ON · On-site
CA$110K - CA$1M/yr
Debug and enhance existing systems, including ATON transfers and mutual fund records. * Assist in preparing and testing new features for quality assurance. What You Will Bring: * Education: Bachelor ...
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Sr. Business Systems Analyst (Mutual funds)
Toronto, ON · On-site
CA$110K - CA$1M/yr
Debug and enhance existing systems, including ATON transfers and mutual fund records. * Assist in preparing and testing new features for quality assurance. What You Will Bring: * Education: Bachelor ...
HR CO-OP (Fall to Spring)
Toronto, ON · On-site
Maintain recruitment and applicant tracking records. HR Administration * Assist with employee onboarding and offboarding activities. * Prepare HR documents, letters, and reports as required.
HR CO-OP (Fall to Spring)
Toronto, ON · On-site
Maintain recruitment and applicant tracking records. HR Administration * Assist with employee onboarding and offboarding activities. * Prepare HR documents, letters, and reports as required.
Develop and assist with implementation of new and updated forms, policies, and procedures; review ... Record Management * Participation in the team responsible for VCNA's document management strategy ...
Develop and assist with implementation of new and updated forms, policies, and procedures; review ... Record Management * Participation in the team responsible for VCNA's document management strategy ...
HR CO-OP (Fall to Spring)
Toronto, ON · On-site
Maintain recruitment and applicant tracking records. HR Administration * Assist with employee onboarding and offboarding activities. * Prepare HR documents, letters, and reports as required.
Quick apply
HR CO-OP (Fall to Spring)
Toronto, ON · On-site
Maintain recruitment and applicant tracking records. HR Administration * Assist with employee onboarding and offboarding activities. * Prepare HR documents, letters, and reports as required.
AR AP Specialist
Brampton, ON · Remote
... AP records -Assist with vendor onboarding and employee expense reports -Support month-end/year-end reconciliations, journal entries, and general ledger maintenance -Assist with sales tax filings ...
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AR AP Specialist
Brampton, ON · Remote
... AP records -Assist with vendor onboarding and employee expense reports -Support month-end/year-end reconciliations, journal entries, and general ledger maintenance -Assist with sales tax filings ...
Junior Accountant
Etobicoke, ON · On-site
CA$55K - CA$65K/yr
Maintain accurate sales tax records * Assist with payroll-related reconciliations and government remittances as required * Support audit and external accountant requests Systems & Administrative ...
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Junior Accountant
Etobicoke, ON · On-site
CA$55K - CA$65K/yr
Maintain accurate sales tax records * Assist with payroll-related reconciliations and government remittances as required * Support audit and external accountant requests Systems & Administrative ...
Oversee general ledger accounting and ensure accuracy of financial records * Assist with the preparation of audit schedules and liaise with external auditors * Support budgeting, forecasting, and ...
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Oversee general ledger accounting and ensure accuracy of financial records * Assist with the preparation of audit schedules and liaise with external auditors * Support budgeting, forecasting, and ...
Client Services Administrator
$50K - $65K/yr
Maintain accurate and organized client files and records * Assist with client meeting preparation and post-meeting follow-up * Respond to routine client inquiries and direct questions appropriately
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Client Services Administrator
$50K - $65K/yr
Maintain accurate and organized client files and records * Assist with client meeting preparation and post-meeting follow-up * Respond to routine client inquiries and direct questions appropriately
Maintain employment policy records. * Assist with labour and employment law matters through external counsel. Corporate Transactions * Support financing transactions. * Assist with M&A due diligence.
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Maintain employment policy records. * Assist with labour and employment law matters through external counsel. Corporate Transactions * Support financing transactions. * Assist with M&A due diligence.
Maintain employment policy records. * Assist with labour and employment law matters through external counsel. Corporate Transactions * Support financing transactions. * Assist with M&A due diligence.
Maintain employment policy records. * Assist with labour and employment law matters through external counsel. Corporate Transactions * Support financing transactions. * Assist with M&A due diligence.
Intellectual Property and Technology Protection: * Assist with the management of intellectual property records, including patents, trademarks, copyrights and technology licensing agreements.
Intellectual Property and Technology Protection: * Assist with the management of intellectual property records, including patents, trademarks, copyrights and technology licensing agreements.
Maintain accurate service and repair records * Assist with identifying and resolving equipment issues efficiently * Perform road tests or vehicle movement as required * Maintain a clean, safe, and ...
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Maintain accurate service and repair records * Assist with identifying and resolving equipment issues efficiently * Perform road tests or vehicle movement as required * Maintain a clean, safe, and ...
Maintain accurate analysis, maintenance, and production records * Assist other facility operators as needed, provide technical assistance to customers via site visits, sampling and assisting with the ...
Maintain accurate analysis, maintenance, and production records * Assist other facility operators as needed, provide technical assistance to customers via site visits, sampling and assisting with the ...
Maintain accurate analysis, maintenance, and production records * Assist other facility operators as needed, provide technical assistance to customers via site visits, sampling and assisting with the ...
Maintain accurate analysis, maintenance, and production records * Assist other facility operators as needed, provide technical assistance to customers via site visits, sampling and assisting with the ...
Maintain accurate analysis, maintenance, and production records * Assist other facility operators as needed, provide technical assistance to customers via site visits, sampling and assisting with the ...
Maintain accurate analysis, maintenance, and production records * Assist other facility operators as needed, provide technical assistance to customers via site visits, sampling and assisting with the ...
Records Assistant information
See Toronto, ON salary details
$10.55 - $11.97
19% of jobs
$12.82 is the 25th percentile. Wages below this are outliers.
$11.97 - $13.39
10% of jobs
$13.39 - $14.81
6% of jobs
$14.81 - $16.23
10% of jobs
The median wage is $16.54 / hr.
$16.23 - $17.64
19% of jobs
$17.64 - $19.06
6% of jobs
$20.48 is the 75th percentile. Wages above this are outliers.
$19.06 - $20.48
4% of jobs
$20.48 - $21.90
15% of jobs
$21.90 - $23.32
2% of jobs
$23.32 - $24.73
4% of jobs
$24.73 - $26.15
4% of jobs
$10
$17
$26
How much do records assistant jobs pay per hour?
As of Aug 24, 2026, the average hourly pay for records assistant in Toronto, ON is $17.64, according to ZipRecruiter salary data. Most workers in this role earn between $13.31 and $20.65 per hour, depending on experience, location, and employer.
What is a records assistant?
Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?
To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.
What are some common challenges records assistants face when managing both physical and digital records?
Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.
What is the difference between Records Assistant vs Data Entry Clerk?
| Aspect | Records Assistant | Data Entry Clerk |
|---|---|---|
| Required Credentials | High school diploma; some roles may prefer certifications in records management | High school diploma; basic computer skills often required |
| Work Environment | Offices, archives, administrative settings | Offices, data centers, administrative departments |
| Employer & Industry Usage | Government agencies, healthcare, legal, corporate | Business, healthcare, retail, government |
| Common Search & Comparison Intent | Yes | Yes |
The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.
What are the most commonly searched types of Records jobs in Toronto, ON?
The most popular types of Records jobs in Toronto, ON are:
What are popular job titles related to Records Assistant jobs in Toronto, ON?
For Records Assistant jobs in Toronto, ON, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Toronto, ON look for?
The top searched job categories for Records Assistant jobs in Toronto, ON are:
What cities near Toronto, ON are hiring for Records Assistant jobs?
Cities near Toronto, ON with the most Records Assistant job openings:
Full-time
Re-posted 21 days ago
Job description
Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team and ensure the smooth running of our daily operations. The ideal candidate will be able to multitask, prioritize tasks, and work independently in a fast-paced environment.Responsibilities: Answer and direct phone calls, emails, and other correspondence Schedule appointments and meetings, and manage calendars Prepare and distribute memos, letters, and other documents Maintain and update filing systems, databases, and records Assist with bookkeeping and financial tasks, such as invoicing and expense reports Coordinate travel arrangements and accommodations Perform general office duties, such as ordering supplies and maintaining office equipment Assist with special projects and events as needed Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred 1-2 years of experience in an administrative or support role Proficient in Microsoft Office and other relevant software programs Excellent communication and interpersonal skills Strong organizational and time management skills Ability to work independently and as part of a team Attention to detail and accuracy