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Records Assistant Jobs in Maple Shade, NJ (NOW HIRING)

Humble Hearts Home Care

Admin Assistant

Philadelphia, PA · On-site

$10 - $13/hr

Implement and/or develop office procedures and record systems * Manage database entry and client ... Organize and distribute messages * Assist the Manager with daily operations and tasks * Prepare and ...

William Riback LLC

Be Seen First

Legal Assistant

Cherry Hill, NJ · On-site

$25 - $30/hr

Maintain accurate and up-to-date records * Assist with court filing and ensure compliance with deadlines Company Description Solo practice with high profile cases

Cozen O'Connor

Supervisor, Records

Philadelphia, PA · On-site

$55K - $65K/yr

Coordinate and process incoming and outgoing file transfer requests * Assist with boxing closed ... Coordinate all inbound and outbound records shipments with offsite storage vendors * Review and ...

Cozen O'Connor

Supervisor, Records

Philadelphia, PA · On-site

$55K - $65K/yr

Coordinate and process incoming and outgoing file transfer requests * Assist with boxing closed ... Coordinate all inbound and outbound records shipments with offsite storage vendors * Review and ...

Cozen O Connor

Supervisor, Records

Philadelphia, PA · On-site

$55K - $65K/yr

Supervisor, Records Cozen O'Connor is seeking a Supervisor, Records to join our Philadelphia, PA ... Coordinate and process incoming and outgoing file transfer requests * Assist with boxing closed ...

Fox Rothschild

Records Clerk

Warrington, PA · On-site

$16.25 - $21.25/hr

Maintains and secures records in accordance with established Firm policies and procedures ... May assist as a back-up in front desk, greeting clients, answering in-coming calls, etc. * Other ...

Fox Rothschild

Records Clerk

Warrington, PA · On-site

$16.25 - $21.25/hr

Maintains and secures records in accordance with established Firm policies and procedures ... May assist as a back-up in front desk, greeting clients, answering in-coming calls, etc. * Other ...

BrightKey

Digital Records Technician

Plymouth Meeting, PA · On-site

$18 - $19/hr

Verify image quality and ensure scanned documents are complete, legible, and accurately reproduced. * Assist with inventorying and organizing physical records scheduled for digitization. * Maintain ...

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Records Assistant information

See Maple Shade, NJ salary details

$8

$18

$30

How much do records assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for records assistant in Maple Shade, NJ is $18.48, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $20.10 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What cities near Maple Shade, NJ are hiring for Records Assistant jobs?

Cities near Maple Shade, NJ with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Maple Shade, NJ as of June 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,442 per year, or $18.5 per hour.

Admin Assistant

Humble Hearts Home Care

Philadelphia, PA • On-site

$10 - $13/hr

Full-time

Re-posted 9 days ago

Job description

  • Greet visitors and direct them to the appropriate departments or individuals
  • Answer telephones and respond to inquiries via telephone or email
  • Schedule meetings, set up conference calls and take messages
  • Perform administrative tasks, including filing and photocopying
  • Write emails, memos and letters
  • Implement and/or develop office procedures and record systems
  • Manage database entry and client files
  • Order and maintain supplies
  • Document financial information
  • Organize and distribute messages
  • Assist the Manager with daily operations and tasks
  • Prepare and mail outgoing correspondence
  • Maintain confidential department files/records
  • Assist the Patient Care Coordination Department with daily operations
  • Assist the Human Resource Department with daily operations